Saddle Hill Community Board



Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Island Park Golf Course Clubrooms, Brighton Road, Waldronville, Dunedin on Thursday 15 August 2019, commencing at 3.30 pm





Scott Weatherall


Deputy Chairperson

Leanne Stenhouse




Christina McBratney

Keith McFadyen


Cr Conrad Stedman

Paul Weir




David Bainbridge (Group Manager Property) and Bernie Hawke (Library Services Manager)


Governance Support Officer                  Lynne Adamson



1          Public Forum

1.1       Public Forum - Funding Application


Len Leith addressed the meeting to speak to the funding application from the Brighton/Ocean View Community Halls Society Incorporated for the purchase of new chairs for the halls.  He provided background information on the running of the halls and the role of the committee which included the purchase of furniture for use in the hall.    

Mr Leith advised that the current chairs were old and not fit for purpose. He commented that committee had recently purchased 50 new chairs and they wished to purchase more to enable replacement of all the older chairs . 

Mr Leith responded to questions and advised the funding avenues undertaken to date.




2          Apologies

There was an apology from Peter Gouverneur.


Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

Accepts the apology from Peter Gouverneur.

Motion carried (SHCB/2019/032)


3          Confirmation of agenda



Moved (Scott Weatherall/Paul Weir):

That the Board:


Confirms the agenda without addition or alteration


Motion carried (SHCB/2019/033)



4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:


a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2019/034)


5          Confirmation of Minutes

5.1       Saddle Hill Community Board meeting - 27 June 2019


Moved (Scott Weatherall/Christina McBratney):

That the Board:


Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 27 June 2019 as a correct record.

Motion carried (SHCB/2019/035)

Part A Reports

6          Library Activity Report


A report from Arts and Culture provided a summary of the activities of the Dunedin Public Libraries during 2018/19, with a focus on the Bookbus service.


The Library Services Manager (Bernie Hawke) spoke to the report and responded to questions.



Moved (Scott Weatherall/Keith McFadyen):

That the Board:


a)     Notes the Library Activity Report

Motion carried (SHCB/2019/036)


7          Saddle Hill Community Board Action List


A report from Civic appended the Transportation and Parks and Recreation Action lists which provided an update on matters raised by the Board.


The following matters were discussed:

·               Viscount Road – work would be undertaken before the end of the year.

·               Canberra Park Reserve – the is reserve land so activities on the land must comply within the reserves activity

·               Scroggs Hill Road/Brighton Road – A community worker was trimming back the vegetation to help with visibility.

·               Scroggs Hill Road – there was a discussion on safety issues with Scroggs Hill Road and the Board requested that consideration be urgently given to mitigation methods.

·               Scroggs Hill Road/Seaview Road – the Board have requested a review of traffic and safety be undertaken.  A resident had an issue where a car went into their property and overturned.  The road was not gravelled and therefore cars slid easily in certain weather conditions. 

·               Delta Drive/Vulcan Lane/Lancaster Street, Waldronville – a painted roundabout would be installed.

·               Brighton Road, Waldronville – the Board spoke of safety concerns and requested that lights be installed on the same side as the footpath.

·               Brighton – Taieri Mouth Road – the Chair provided an update on the section of the road which is undermined due to coastal erosion.  An immediate emergency road safety programme had been put in place with a contractor employed to investigate and provide a plan for the work to be undertaken.

·                    Barney’s Island, Brighton – the Chair advised that he had shown Dave McPhee and Marian Hobbs (Predator Free Otago) work undertaken around the Brighton Surf Clubrooms for predator control.  They had expressed concerns with Barney’s Island, contractors had felled dead tress but had not removed the wood thereby blocking the routes penguins used when coming onshore to nest.  The Board requested that staff speak to Predator Free Otago representatives to identify methods to clear the wood and waste and make the island more accessible for penguins once more.  The Chair commended the work Dave McPhee, his team and Predator Free Otago for their work to protect wildlife.


Moved (Scott Weatherall/Cr Conrad Stedman):

That the Board:


a)     Amends the Action Lists as appropriate.

Motion carried (SHCB/2019/037)


8          Governance Support Officer's Report


A report from Civic informed the Saddle Hill Community Board of activities relevant to the Board’s area which included:

a)         Project Fund

b)        Bike School

c)         Correspondence

d)        Youth Ambassador Award


Moved (Scott Weatherall/Cr Conrad Stedman):

That the Board:


a)     Notes the Governance Support Officer’s Report. 

b)     Approves the payment of $1,656.00 to Bike School.

Motion carried (SHCB/2019/038)


9          Funding Application


The Board considered a funding application from the Brighton/Ocean View Halls Committee requesting $3,600 funding to purchase stackable chairs for use at both halls.

Following discussion it was agreed that the Board would support the application to a value of $2,000,00 for the purchase of new chairs.


Moved (Keith McFadyen/Leanne Stenhouse):

That the Board:


a)     Approves the funding application for $2,000.00 from the Brighton/Ocean View Halls Committee.

Motion carried (SHCB/2019/039)


10        Board Updates


Board members provided updates on activities including:

·             Keep Dunedin Beautiful – The Keep Dunedin Beautiful Coordinator had viewed the alleyway between Brighton Road and Delta Drive following issues raised.  She had discussed the idea of a mural being painted on the fences and sought Board support for this.    

·             OAR Radio – this is on hold until the new Board is elected.

·             Community Meetings – there had been a community meeting with Predator Free Otago.

·             Toy Box Project – Brighton Beach – the toy box had been moved for winter.

·             Community Pantries – the Westwood community pantry was under construction. 

·             Lilliput Library – Ms Stenhouse sought Board support for the purchase of Lilliput Library for Westwood and advised that a quotation had been received for $100 construction fee from the Taieri Blokes Shed. 

·             Civil Defence/Community Response Planning – no update

·             Submissions – there had been no submissions

·             Youth Ambassador Award – an update had been provided in the Governance Support Officer’s Report.

·             Coastal Dune Regeneration Programme


Moved (Leanne Stenhouse/Christina McBratney):

That the Board:


Approves the payment of $100.00 from the discretionary fund to the Taieri Blokes Shed for the construction of a Lilliput Library.


Motion carried (SHCB/2019/040)



Moved (Chairperson Scott Weatherall/Member Keith McFadyen):

That the Board:


a)     Notes the Board Updates.

Motion carried (SHCB/2019/041)


11        Chairperson's Report


The Chairperson had provided a written update and discussed the following items of interest:


·               Fairplay Street Mural – Mr Gouverneur had forwarded information advising that Fairfield School pupils wished to paint more murals for the Fairplay Street Reserve.  He had obtained a quotation for $182.85 from Carters for plywood to be provided and delivered to the school.  Mr Gouverneur sought support from the Board to fund the project and to consider funding paint from Mitre 10 as had been done in the past.

·               Kaikorai Estuary Car Park Extension

·               Coastal Erosion – Ocean Beach Reserve

·               Freedom Camping – this had been managed really well over the last season and the Chair thanked the Board for their role advocating for freedom camping.  Their work with staff had achieved a positive result.


Moved (Scott Weatherall/Paul Weir):

That the Board:

Approves the payment of $182.85 to Carters for the purchase of plywood and up to $80.00 to Mitre 10 for the purchase of paint for the murals.


Motion carried (SHCB/2019/042)


12        Councillor Update


Cr Conrad Stedman advised that he would not seek re-election due to work commitments.  He thanked everybody for their work over the triennium and commented that he had enjoyed being a member of the Board.  Cr Stedman encouraged everyone to continue their work for the community. 


Councillor Stedman commented that his time on Council had enhanced his knowledge of Dunedin, a very special city.  He acknowledged the work of both the Board and Council staff.



13        END OF YEAR WRAP UP        


The Chair thanked Board members, Cr Stedman, and staff for the work undertaken and Shawn McAvinue for his reporting over the triennium.  He wished everyone well in the upcoming elections.


Board members took the opportunity to thank the Chair, Board members and staff for their help and support and speak of their experience over the triennium.  Staff then responded with their thanks to the Board for work undertaken over the past three years.



The meeting concluded at 4.39 pm.






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CHAIRPERSON                                                                                                 CHIEF EXECUTIVE OFFICER