Agenda of Strath Taieri Community Board

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

Date: Thursday 29 August 2019

Time: 2.00 pm

Venue: Strath Taieri Community Centre, Middlemarch

Sue Bidrose

Chief Executive Officer

Strath Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Barry Williams
Deputy Chairperson	Joan Wilson
Members	Norma Emerson	David Frew
	Cr Mike Lord	Mark O'Neill
	Jacinta Stevenson

Senior Officer

Governance Support Officer Jenny Lapham

Jenny Lapham

Governance Support Officer

Telephone: 03 477 4000

Jenny.lapham@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Strath Taieri Community Board

29 August 2019

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 11

5.1 Strath Taieri Community Board meeting meeting - 20 June 2019 11

Part A Reports (Strath Taieri Community Board has power to decide these matters)

6 Governance Support Officers Report 17

7 Chairperson's Report 34

8 Council Activities 35

9 Acknowledgement of retiring members 36

Strath Taieri Community Board

29 August 2019

Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 20 June 2019, commencing at 2.00 pm

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Joan Wilson
Members	Norma Emerson
	David Frew
	Mark O’Neill
	Jacinta Stevenson

IN ATTENDANCE

Paul Allen (Emergency Management Officer), Terry Taylor (Contract Supervisor)

Governance Support Officer Jennifer Lapham

1 Public Forum

There was no public forum as Alan Thomson withdrew his request to speak.

2 Apologies

An apology was received from Cr Mike Lord

Moved (David Frew/Jacinta Stevenson):

That the Board:

Accept the apology from Cr Lord.

Motion carried (STCB/2019/017)

3 Confirmation of agenda

Moved (Joan Wilson/Norma Emerson):

That the Board:

Confirms the agenda noting that the funding application from the Leaning Lodge Trust had been withdrawn.

Motion carried (STCB/2019/018)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mark O'Neill/Jacinta Stevenson):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2019/019)

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 2 May 2019

Moved (Joan Wilson/Norma Emerson):

That the Board:

Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 2 May 2019 as a correct record.

Motion carried (STCB/2019/020)

Part A Reports

6 Emergency Management Plan

The Emergency Management Officer, Paul Allen tabled a copy of the draft Emergency Response document. He advised that the intention was to simplify the information provided. He was currently seeking local knowledge on the areas of the map that information contained in the pamphlet that needs to be included from the local community.

Members discussed the document and provided information that should be included in the map.

Mr Allen advised that he would update the map and circulation the updated map for confirmation.

7 Project Fund Applications

It was noted that the application from the Leaning Lodge Trust had been withdrawn.

Consideration was given to the application from the Hindon Community Centre, who had applied for a grant of $5,000 to paint the outside of the hall.

The Chairperson invited Chris Adams (Hindon Community Centre President) to speak to the application. Mr Adams explained that they were trying to restore the Hall in an effort to strengthen the community spirit. He advised that a number of events had been held, and the group had managed to pay off debt and were now looking at painting the hall.

Moved (Joan Wilson/Norma Emerson):

That the Board:

a) Approves a grant of $2,310.00 to the Hindon Community Centre Inc towards the painting of the hall.

Motion carried (STCB/2019/021)

8 Governance Support Officers Report
	In a report the Governance Support Officer provided an update on matters of interest including: · Project Fund · Playground Strategic Planning Update · Action List
	Discussion took place on the Action list with a number of amendments being made.
	Moved (David Frew/Mark O'Neill): That the Board: a) Notes the Governance Support Officers Report. b) Amends the Action List as appropriate. Motion carried (STCB/2019/022)

9 Wifi Update

	Norma Emerson provided an update on the Wifi Project. She advised that Unifone had sped up their roll out and Wifi was now available. It was agreed that Norma Emerson could put a note in the Taieri Pet advising of the availability of Wifi and that a letter of thanks be sent to Unifone.

10 Chairperson's Report

The Chairperson provided a verbal update on the following matters.

a) Bridges Update - The Sutton Bridge would be officially re-opened on 20 July at 1 pm. He also commented on the repairs of other bridges in the area.

b) Gravelling of roads – concerned that while the shingle is being put on the roads, it is not being followed up with grading.

c) Maintenance of roads – Dunstan Road has not been graded. This was meant to occur prior to it being closed.

d) Foulden Hill Mine – The company has now gone into receivership.

11 Council Activities

There was no update as Cr Lord was an apology.

12 Notification of Items for Consideration by the Chairperson

There were no items notified.

The meeting concluded at 3.15 pm .

..............................................

C H A I R P E R S O N

Strath Taieri Community Board

29 August 2019

Part A Reports

Governance Support Officers Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

· Project Fund

· Correspondence

· Action List

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officers Report.

b) Approves/Declines the moving of the AED from the Railway Station to Maggies.

c) Amends the Action List as appropriate.

Project Fund

2 Below is the list of funding allocated for the 2018/19 year. The Board has $10,000 available for the 2019/20 year. .

Meeting Date	Amount	Recipient
27 September 2018	$3,000.00	Strath Taieri School -- Purchase of Furniture
January 2019	$2,750.00	Strath Play Centre
14 March 2019	$238.42	Taieri Pipe Band
2 May 2019	$1,200.00	Middlemarch Sports Pavilion - treadmill
	$500.00	Strath Taieri Hockey Club – equipment
20 June 2019	$2311.58	Hindon Community Hall
Total grants to date	$10,000.00

Correspondence

3 Leeann Barnes has requested that the Board give consideration to moving the AED from the Railway Station to Maggie’s, with an accessible locked box funded by the Strath Taieri Community Board at a cost of $595.00 (Attachment A)

4 Strath Taieri Playgroup re completion of project. (Attachment B)

Action List

5 An update on outstanding matters is provided in Attachment C.

Signatories

Author:	Jenny Lapham - Governance Support Officer
Authoriser:	Sharon Bodeker - Team Leader Civic

Attachments

	Title	Page
⇩a	Letter from Leeann Barnes	21
⇩b	Letter from Strath Taieri Playgroup	28
⇩c	Action List	29

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

There is no contribution to the Strategic Framework.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There is no known conflict of interest.

Community Boards

There are no implications for Community Baords except to provide information on activities in or relevant to the Board area.

Strath Taieri Community Board

29 August 2019

Acknowledgement of retiring members

Department: Civic

1 In acknowledgement of retiring members Norma Emerson, Jacinta Stevenson and Joan Wilson.

RECOMMENDATIONS

That the Board:

a) Records its sincere thanks to Norma Emerson for the loyal and conscientious service given to the City of Dunedin as a member of the Strath Taieri Community Board for the 3 year period 2016 to 2019.

b) Extends its sincere appreciation for the services rendered and every good wish for the future.

c) Records its sincere thanks to Jacinta Stevenson for the loyal and conscientious service given to the City of Dunedin as a member of the Strath Taieri Community Board for the 3 year period 2016 to 2019.

d) Extends its sincere appreciation for the services rendered and every good wish for the future.

e) Records its sincere thanks to Joan Wilson for the loyal and conscientious service given to the City of Dunedin as a member of the Strath Taieri Community Board for the 21 year period 1998 to 2019.

f) Extends its sincere appreciation for the services rendered and every good wish for the future.

Signatories

Authoriser:

Jenny Lapham - Governance Support Officer

Attachments

There are no attachments for this report.

	Title	Page
A ⇩	Minutes of Strath Taieri Community Board meeting meeting held on 20 June 2019	12