Waikouaiti Coast Community Board



Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Wednesday 07 August 2019, commencing at 5.30 pm





Alasdair Morrison


Deputy Chairperson

Geraldine Tait



Mark Brown

Mandy Mayhem-Bullock


Cr Jim O'Malley

Richard Russell


Rose Stringer-Wright




Bernie Hawke (Manager Library Services), Richard Saunders (Group Manager Transport), Terry Taylor (Contract Supervisor Transport) and Tom Simons-Smith (Coastal Specialist)


Governance Support Officer                  Rebecca Murray



1          Public Forum

1.1       Public Forum - Warrington School


Joce Boyle from Warrington School spoke to their funding application and reiterated the need for a new oven to support the school and community events.  She responded to members’ questions which included the condition of the existing oven, school children attendance, and if consideration had been given for a good second hand oven.  She also provided clarification on the GST in the quotes provided.


1.2       Public Forum - Waikouaiti Riding for the Disabled


Rowan Holt and Kate Middleton from Waikouaiti Riding for the Disabled spoke to their funding application.  They also spoke of the report back on previous funding received.  Ms Holt advised of the need to change venues due to riding for the disabled not mixing well with the race horses and that they now have a purpose built venue.  The Head office for Riding for the Disabled had advised that the new venue meets the standard of the institution.  They responded to members’ questions raised which included what sort of seating had been quoted for, and if any consideration had been given to other models.


1.3       Public Forum - Dark Skies Dunedin


Kyra Xavia from Dark Skies Dunedin addressed the meeting about creating a dark skies community.  She reiterated the need to install amber lighting.  She spoke of the benefits of the amber lighting and responded to members’ questions.

Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley):

That the Board:


Extends Public Forum.


Motion carried (WC/2019/044)


1.4      Public Forum - OneCoast

Jennie Upton from OneCoast updated the Board on where OneCoast was at and their future plans.  The group had recently reported back to DCC on the place based community grant.  They were currently looking at how to educate and promote various ways to achieve a reduction in waste.  She spoke about the funds from the community board and advised that the logo had been designed, the notice board was done and the flyers were still a work in progress.  She responded to members’ questions which included what was needed to place a container on the site.



2          Apologies

There were no apologies.



3          Confirmation of agenda



Moved (Mark Brown/Mandy Mayhem-Bullock):

That the Board:


Confirms the agenda without addition or alteration.


Motion carried (WC/2019/045)



4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Rose Stringer-Wright/Cr Jim O'Malley):

That the Board:


a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2019/046)


5          Confirmation of Minutes

5          Waikouaiti Coast Community Board meeting - 19 June 2019


Moved (Mandy Mayhem-Bullock/Rose Stringer-Wright):

That the Board:


Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 19 June 2019 as a correct record.

Motion carried (WC/2019/047)


Part A Reports

6          Waikouaiti Coast Community Board Action List Report


The report provided an update to the Waikouaiti Coast Community Board on its Action List, which included:

Karitane Spit – Coastal Specialist (Tom Simons-Smith) provided an update on his experience on the day the spit work was carried out.  He spoke of the cooperation with the runaka with the work done to date. 

Alasdair thanked Richard Saunders for all his hard work and wished him all the best for the future.

LED lights – The Group Manager Transport (Richard Saunders) spoke of the extensive research carried out on the LED lights that were being fitted.  It was stated that discussions would be held with the Board before the LED lights would be fitted in the area. 

Jones Road and Wright Road - corrugations have formed but was now on the schedule and was worked on today.  Blocked culverts had been noted and put on the schedule. 

Shortcut Road – planning to do the top section when this is completed there would be some work on the lower section. In the interim some of the drainage had been attended to and the road will be graded which would help with the corrugations.

Vegetation still being attended to in a few areas.

Warrington – slump, new culvert to be fitted within the next few weeks to solve this issue due to an old culvert, slump/hump will be repaired in October when the weather improves.  With the steady increase in traffic, it was advised that speed management and footpath safety could be looked into.  If the Board felt the need for the village to be reviewed this would need to be prioritised by the safety team.

Karitane – concern that the beach front peninsula hill traffic was coming into the village at speed.

BMX track no longer required a soil analysis. 

BRAG –The chairman will continue liaising with BRAG.


Moved ( Alasdair Morrison/Cr Jim O'Malley):

That the Board:


a)     Amends the Action List as appropriate.

Motion carried (WC/2019/048)


7          Library Activity Report


The report provided a summary of the activities of the Dunedin Public Libraries during 2018/19, with a focus on the activities of the Waikouaiti and Blueskin Bay Libraries and Service Centres.  The report also provided an overview and comment on library usage for 2018/19.

The Library Manager (Bernie Hawke) and the Community Librarian – Waikouaiti (Eryn Makinson) spoke to the report and responded to members’ questions, which included:

The Board had requested that the Waikouaiti library flagpole is replaced.

Blueskin library chrome books.


Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:


a)     Notes the Library Activity Report.

Motion carried (WC/2019/049)



The meeting adjourned at 7.35pm and reconvened at 7.49pm.


8          Governance Support Officer's Report


In a report from the Governance Support Officer, an update was provided on matters of interest, including:

a)         Project Fund

b)        Waikouaiti Public Planting Day 2019

c)         Waikouaiti RDA report


Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:


a)     Notes the Governance Support Officer’s Report.

Motion carried (WC/2019/050)


9          Funding Applications


The report provided a copy of two funding applications that had been received for the Board’s consideration. 

Warrington School had requested $900.00 to assist with the purchase of a new oven to continue to provide the wonderful opportunities the students were involved in as they get their hands dirty, grow, harvest, prepare, cook and share the seasonal food.

Waikouaiti Riding for the Disabled had requested $2,195.00 to assist with the purchase of seating and wheel barrows to make the recently built arena and facility more user friendly.


Moved (Alasdair Morrison/Geraldine Tait):

That the Board:


a)     Approves the funding of $900.00 to Warrington School to purchase a new oven.

Motion carried (WC/2019/051)



Moved (Mandy Mayhem-Bullock/Alasdair Morrison):

That the Board:

a)            Approves the funding of $1000.00 to Waikouaiti Riding for the Disabled subject to the seating being obtained from Mosgiel ITM and $300 being used to purchase a cart.

Motion carried (WC/2019/052)


10        Board Updates


Board members provided an update on activities, which included:


Keep Dunedin Beautiful

Mandy Mayhem-Bullock (Board Representative) attended a presentation with Rose Sringer-Wright.  They advised that Mandy won an award for her efforts with the beach clean-up that she organised every year.  She spoke of the recipients of awards in the area also.  Keep Dunedin Beautiful were to host the national awards which were late October at Toitū Otago Settlers Museum.



Moved (Alasdair Morrison/Richard Russell):

That the Board:


a)     Notes the updates.

Motion carried (WC/2019/053)


11        Chairperson's Report


Moved (Cr Jim O'Malley/Mark Brown):

That the Board:


a)       Requests that the appropriate staff communicate with the Waikouaiti Coast Community Board before a decision is made on the roll out of LED in the north coast communities.

Motion carried (WC/2019/054)




The Chairperson provided a verbal update at the meeting, which included:

Feral geese. 

Railway station regarding trains going to Waitati.

Alasdair extended his thanks to all in attendance for the last triennium.

Inaugural meeting for Waikouaiti Coast Community Board would be held on 30th October at 2.00pm.


Moved (Alasdair Morrison/Rose Stringer-Wright):

That the Board:


a)     Notes the Chairperson’s report.

Motion carried (WC/2019/055)


12        Council Activities


The chairperson and Board thanked Cr O’Malley for his contribution to the Board for this triennium.


Councillor Jim O’Malley provided an update on current Council matters, which included his time on this community board.




The meeting concluded at 8.14pm.





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