West Harbour Community Board

MINUTES

 

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 21 August 2019, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Steve Walker

 

Deputy Chairperson

Trevor Johnson

 

Members

Francisca Griffin

Cr Aaron Hawkins

 

Ryan Jones

Ange McErlane

 

Jan Tucker

 

 

 

Governance Support Officer                  Jennifer Lapham

 

 

 

1          Public Forum

1.1       Kyra Xavia – LED Lighting

 

Kyra Xavia spoke to the Board regarding the installation of ecology and biological LED street lighting.   She advised that she is currently talking to a number of different community groups on this matter.  Ms Xavia stated that the more that is discovered regarding the impact of lighting the more it is realised how important appropriate lighting is.  Ms Xavia requested that the Council look at installing different street lighting to what is being proposed but acknowledged that lighting would not get NZTA subsidy. 

 

1.2       Stephen Stedman

 

Mr Stedman did not attend the public forum.

1.3       Kristine Smith

 

Kristin Smith spoke on behalf of a group of local residents who are interested in preserving the heritage buildings in Port Chalmers and particular the Sims building.  Ms Smith provided an overview of the history of the building regarding the removal of the roof.  She advised that it was urgent that the Council honours its commitment and replace the roof. 

She also advised that the group would like to develop the Sims building as a multi-use facility, which could include a industrial maritime museum, markets, art works, climbing wall, boat storage, wedding venue etc.  The group were proposing to form a trust to assist with fund-raising to restore the building.

The group are seeking the support of the Board for the retention of the building and in particular for a temporary roof for the building.

 

2          Apologies

There were no apologies.

 

3          Confirmation of agenda

 

 

Moved (Steve Walker/Aaron Hawkins):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (WHCB/2019/039)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Steve Walker/Jan Tucker):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2019/040)

 

5          Confirmation of Minutes

5.1       West Harbour Community Board meeting - 26 June 2019

 

Moved (Steve Walker/Trevor Johnson):

That the Board:

 

Confirms the public part of the minutes of the West Harbour Community Board meeting held on 26 June 2019 as a correct record.

Motion carried (WHCB/2019/041)

Part A Reports

6          Library Activity Report

 

In a report the Library Services Manager provided a summary of the activities of the Dunedin Public Libraries during 2018/19, with a focus on the Port Chalmers Library and Service Centre.

 

 

The Library Services Manager, Bernie Hawke and the Community Librarian-Port Chalmers, Ainslie Heather spoke to the report and responded to questions.

 

 

Moved (Jan Tucker/Ange McErlane):

That the Board:

 

a)     Notes the Library Activity Report

Motion carried (WHCB/2019/042)

 

7          Governance Support Officer's Report

 

In a report the Governance Support Officer provided and update on activities relevant to the Board area including:

·        Project Fund

·        Action List

 

Discussion took place on the Action list and in particular the Sims Building, in light of the information provided in the public forum.  Comment was made that staff had provided assurance that a temporary roof would be put on the building when the roof was removed.  Members requested a copy of the minutes regarding this item. 

 

 

Moved (Aaron Hawkins/Trevor Johnson):

That the Board:

a)     Supports the community’s desire to retain the Sims Building for future community use;

b)     Notes the offer of the Sims Building Action Group to assist with any future development and fundraising;

c)     Request that Council mitigate any further deterioration of the building by covering the roof as soon as is practicable;

d)     Has no fixed view on the future ownership and operating model of any such use.

 

 Motion carried (WHCB/2019/043)

 

 

 

Moved (Steve Walker/Francisca Griffin):

That the Board:

 

a)     Notes the Governance Support Officers Report;

b)     Amends the Action List as appropriate

Motion carried (WHCB/2019/044)

 

8          Project Fund Completion Form

 

In a report the Governance Support Officer advised that a project completion form had been received from Purakaunui Amenities Society Inc.

 

 

Moved (Francisca Griffin/Ange McErlane):

That the Board:

 

a)     Notes the completion form from Purakaunui Amenities Society Inc.

Motion carried (WHCB/2019/045)

 

9          Board Representation and Areas of Responsiblity

 

a)                  Port Environment Liaison Committee

Ange McErlane provided an update on the last meeting of the Committee.  She advised that an independent Chair had just been appointed.

 

b)                  Ravensdown Community Liaison Group

Trevor Johnson advised that Ravensdown was currently recladding one of the big sheds and it was looking a lot better.

c)                  Keep Dunedin Beautiful

Jan Tucker provided and update on the activities of Keep Dunedin Beautiful and advised that the AGM would be held in September with the Keep Dunedin Beautiful Awards being held on 24 October.

d)                  Communications/Facebook

Ryan Jones advised that the Facebook page now had 600 followers.

e)                  West Harbour Beautification Trust

Steve Walker advised that the strategic and operational plan had been finalised and accepted by Council. 

f)                   Policing Issues

Jan Tucker advised that the local police officer was still away but there had been an occasional police presence.

g)                  Vision Port Chalmers

Jan Tucker advised that a meeting had not been held in August.

h)                  Access Radio

No further update pending the appointment of the new Board.

i)                    Community Awards

On hold pending the appointment of the new Board.

j)                    Albertson Avenue Beautification Project

Work is ongoing and the area will be handed over to the DCC to look after.

 

10        Chairperson's Report

 

 

The Chairperson advised that this was his last meeting as a Community Board member and commented on a number of projects that have been completed during the term.  He thanked Board members and staff for their support and work on behalf of the Board.

 

 

Moved (Steve Walker/Ange McErlane):

That the Board:

 

a)     Notes the Chairpersons Report;

Motion carried (WHCB/2019/046)

 

11        Council Activities

 

 

Cr Hawkins provided an update on matters of interest including the Port Chalmers speed limit review, mobile trading bylaw review and the review of the kerbside recycling system.

 

 

Moved (Aaron Hawkins/Steve Walker):

That the Board:

a)     Notes the  Report;

Motion carried (WHCB/2019/047)

 

12        Acknowledgement of retiring members

 

In a report the Governance Support Officer advised that the Chairperson, Steve Walker and Ryan Jones had not stood for re-election to the Community Board.

 

 

 

 

 

Moved (Steve Walker/Trevor Johnson):

That the Board:

 

a)     Records its sincere thanks to Ryan Jones for the loyal and conscientious service given to the City of Dunedin as a member of the West Harbour Community Board for the 3 year period 2016 to 2019.

b)     Extends its sincere appreciation for the services rendered and every good wish for the future.

 Motion carried (WHCB/2019/048)

 

 

Moved (Trevor Johnson/Aaron Hawkins):

That the Board:

a)     Records its sincere thanks to Steve Walker for the loyal and conscientious service given to the City of Dunedin as a member of the West Harbour Community Board for the 12 year period 2007 to 2019.

d)     Extends sincere its appreciation for the services rendered and every good wish for the future.

Motion carried (WHCB/2019/049)

             

 

 

 

The meeting concluded at 6.43 pm.

 

 

 

 

 

 

 

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