Finance and Council Controlled Organisations Committee
MINUTES
Minutes of an ordinary meeting of the Finance and Council Controlled Organisations Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 03 September 2019, commencing at 1.00 pm
PRESENT
Chairperson |
Cr Mike Lord |
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Deputy Chairperson |
Cr Doug Hall
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Members |
Cr David Benson-Pope |
Mayor Dave Cull |
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Cr Rachel Elder |
Cr Christine Garey |
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Cr Aaron Hawkins |
Cr Marie Laufiso |
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Cr Jim O'Malley |
Cr Chris Staynes |
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Cr Lee Vandervis |
Cr Andrew Whiley |
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Cr Kate Wilson |
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IN ATTENDANCE |
Sue Bidrose (Chief Executive Officer), Dave Tombs (General Manager Finance and Commercial), Sandy Graham (General Manager City Services), Simon Drew (General Manager Infrastructure Services), Gavin Logie (Financial Controller), Richard Davey (Treasury Manager), Sharon Bodeker (Team Leader, Civic), and Andrea Jones (Communications Team Leader) |
Governance Support Officer Wendy Collard
There was no Public Forum.
There were apologies from Crs Damian Newell and Conrad Stedman (for absence) and from Cr Doug Hall (for lateness).
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Moved (Cr Mike Lord/Cr Kate Wilson): That the Committee:
Accepts the apologies from Crs Damian Newell and Conrad Stedman (for absence) and Cr Doug Hall (for lateness).
Motion carried (FCCO/2019/017) |
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Moved (Cr Mike Lord/Cr Chris Staynes): That the Committee:
Confirms the agenda with the following addition or alteration:
- In regard to Standing Order 21.1 Option C be adopted in relation to moving and seconding and speaking to amendments. Motion carried (FCCO/2019/018) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Mayor Cull declared an interest in Item 8 - Mayoral Chains and Mayoral Portrait and advised that he would not participate in this item.
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Moved (Cr Mike Lord/Cr Kate Wilson): That the Committee:
a) Notes the Elected Members' Interest Register ; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (FCCO/2019/019) |
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A report from Finance provided the financial results for the year ended 30 June 2019 and the financial position as at that date. The report noted that the associated budget had been adjusted for the additional capital expenditure approved by Council at the meeting on 30 October 2018, along with any related revenue. Cr Doug Hall entered the meeting at 1.05 pm during discussion.
The Financial Controller (Gavin Logie) spoke to the report and responded to questions.
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Moved (Cr Aaron Hawkins/Cr Kate Wilson): That the Committee:
a) Notes the Financial Performance for the year ended 30 June 2019 and the Financial Position as at 30 June 2019. b) Notes that the year end result is subject to final adjustments and external audit by Audit New Zealand. Motion carried (FCCO/2019/020) |
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A report from Dunedin City Treasury Limited provided information on the results of the Waipori Fund for the quarter ending 30 June 2019. The Treasury Manager (Richard Davey) spoke to the report and responded to questions. |
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Moved (Cr Aaron Hawkins/Cr Doug Hall): That the Committee:
a) Notes the report from Dunedin City Treasury Limited on the Waipori Fund for the quarter ending 30 June 2019. Motion carried (FCCO/2019/021) |
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A report from Civic advised that the Mayor and Councillors had received a request from Te Rūnanga ō Ōtākou and Kāti Huirapa Runaka ki Puketeraki, to give consideration to the acceptance of a gift from Kai Tahu, of a “pounamu taoka” which would adjoin the mayoral chain. The General Manager City Services (Sandy Graham) and the Team Leader Civic (Sharon Bodeker) spoke to the report and responded to questions. |
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Moved (Cr Kate Wilson/Cr Chris Staynes): That the Committee:
a) Accepts the kohā from Kai Tahu, of a “pounamu taoka” to be adjoined to the mayoral chain. b) Notes that staff would work with Kai Tahu on how to incorporate the “pounamu taoka” into the chain and delegates final designs to the Chief Executive Officer for approval. Motion carried (FCCO/2019/022) |
PART B
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Mayor Cull and Cr Hawkins withdrew from this item. Mayor Dave Cull left the meeting at 01:25 p.m..
A report from Civic advised that at the end of each triennium, Council had in place certain traditions to acknowledge the service of the Mayor. This included recognition on the Council honours board, the commissioning of a civic portrait, and the inclusion of a gold link in the mayoral chain. The report suggested changes to how two of the traditions were continued. The General Manager City Services (Sandy Graham) and the Team Leader Civic (Sharon Bodeker) spoke to the report and responded to questions. There was discussion on merits of maintaining the tradition of painted portraits and the outgoing Mayor gifting a new link for inclusion in the Mayoral Chains. |
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Moved (Cr David Benson-Pope/Cr Lee Vandervis): That the Committee: a) Recommends that Council continues to engage an artist to paint a portrait of each Mayor and that each Mayor continue to personally fund new links for the mayoral chain. Motion carried (FCCO/2019/023) |
Moved (Cr Mike Lord/Cr Chris Staynes): That the Committee:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.
Motion carried (FCCO/2019/024) |
The meeting concluded at 1.50 pm and concluded at 2.04 pm.
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CHAIRPERSON