Finance and Council Controlled Organisations Committee

MINUTES

 

Minutes of an ordinary meeting of the Finance and Council Controlled Organisations Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 03 September 2019, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Mike Lord

 

Deputy Chairperson

Cr Doug Hall

 

 

Members

Cr David Benson-Pope

Mayor Dave Cull

 

Cr Rachel Elder

Cr Christine Garey

 

Cr Aaron Hawkins

Cr Marie Laufiso

 

Cr Jim O'Malley

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Andrew Whiley

 

Cr Kate Wilson

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Dave Tombs (General Manager Finance and Commercial), Sandy Graham (General Manager City Services), Simon Drew (General Manager Infrastructure Services), Gavin Logie (Financial Controller), Richard Davey (Treasury Manager), Sharon Bodeker (Team Leader, Civic), and Andrea Jones (Communications Team Leader)

 

Governance Support Officer                  Wendy Collard

 

 

 

1          Public Forum

There was no Public Forum.   

 

2          Apologies

There were apologies from Crs Damian Newell and Conrad Stedman (for absence) and from Cr Doug Hall (for lateness).

 

Moved (Cr Mike Lord/Cr Kate Wilson):

That the Committee:

 

Accepts the apologies from Crs Damian Newell and Conrad Stedman (for absence) and Cr Doug Hall (for lateness).

 

 Motion carried (FCCO/2019/017)

 

3          Confirmation of agenda

 

 

Moved (Cr Mike Lord/Cr Chris Staynes):

That the Committee:

 

Confirms the agenda with the following addition or alteration:

 

-          In regard to Standing Order 21.1 Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (FCCO/2019/018)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Mayor Cull declared an interest in Item 8 - Mayoral Chains and Mayoral Portrait and advised that he would not participate in this item.

 

 

Moved (Cr Mike Lord/Cr Kate Wilson):

That the Committee:

 

a)     Notes the Elected Members' Interest Register ; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (FCCO/2019/019)

     

Part A Reports

5          Financial Result - Year Ended 30 June 2019

 

A report from Finance provided the financial results for the year ended 30 June 2019 and the financial position as at that date.

The report noted that the associated budget had been adjusted for the additional capital expenditure approved by Council at the meeting on 30 October 2018, along with any related revenue.

Cr Doug Hall entered the meeting at 1.05 pm during discussion.

 

The Financial Controller (Gavin Logie) spoke to the report and responded to questions.

 

 

Moved (Cr Aaron Hawkins/Cr Kate Wilson):

That the Committee:

 

a)     Notes the Financial Performance for the year ended 30 June 2019 and the Financial Position as at 30 June 2019.

b)     Notes that the year end result is subject to final adjustments and external audit by Audit New Zealand.

Motion carried (FCCO/2019/020)

 

6          Waipori Fund - Quarter Ending June 2019

 

A report from Dunedin City Treasury Limited provided information on the results of the Waipori Fund for the quarter ending 30 June 2019.

The Treasury Manager (Richard Davey) spoke to the report and responded to questions.

 

Moved (Cr Aaron Hawkins/Cr Doug Hall):

That the Committee:

 

a)     Notes the report from Dunedin City Treasury Limited on the Waipori Fund for the quarter ending 30 June 2019.

Motion carried (FCCO/2019/021)

 

7          Gift for Mayoral Chains

 

A report from Civic advised that the Mayor and Councillors had received a request from Te Rūnanga ō Ōtākou and Kāti Huirapa Runaka ki Puketeraki, to give consideration to the acceptance of a gift from Kai Tahu, of a “pounamu taoka” which would adjoin the mayoral chain. 

The General Manager City Services (Sandy Graham) and the Team Leader Civic (Sharon Bodeker) spoke to the report and responded to questions.

 

Moved (Cr Kate Wilson/Cr Chris Staynes):

That the Committee:

 

a)     Accepts the kohā from Kai Tahu, of a “pounamu taoka” to be adjoined to the mayoral chain. 

b)     Notes that staff would work with Kai Tahu on how to incorporate the “pounamu taoka” into the chain and delegates final designs to the Chief Executive Officer for approval.

Motion carried (FCCO/2019/022)

 

 

 

 

 

 

PART B

8          Mayoral Chains and Mayoral Portrait

 

Mayor Cull and Cr Hawkins withdrew from this item.

Mayor Dave Cull left the meeting at 01:25 p.m..

 

A report from Civic advised that at the end of each triennium, Council had in place certain traditions to acknowledge the service of the Mayor.  This included recognition on the Council honours board, the commissioning of a civic portrait, and the inclusion of a gold link in the mayoral chain.  The report suggested changes to how two of the traditions were continued. 

The General Manager City Services (Sandy Graham) and the Team Leader Civic (Sharon Bodeker) spoke to the report and responded to questions.

There was discussion on merits of maintaining the tradition of painted portraits and the outgoing Mayor gifting a new link for inclusion in the Mayoral Chains.

 

Moved (Cr David Benson-Pope/Cr Lee Vandervis):

That the Committee:

a)       Recommends that Council continues to engage an artist to paint a portrait of each Mayor and that each Mayor continue to personally fund new links for the mayoral chain.

Motion carried (FCCO/2019/023)

             

 

Resolution to exclude the public

Moved (Cr Mike Lord/Cr Chris Staynes):

That the Committee:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Insurance Renewal Year Ended 30 June 2020

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

Council will shortly tender the brokering of these services and prefers to keep the current arrangements confidential..

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (FCCO/2019/024)

 

 

The meeting concluded at 1.50 pm and concluded at 2.04 pm.

 

 

 

 

 

..............................................

CHAIRPERSON