Otago Peninsula Community Board
MINUTES
Minutes of the Inaugural meeting
of the Otago Peninsula Community Board held in the Edinburgh Room, Municipal
Chambers, The Octagon, Dunedin on Thursday 31 October 2019, commencing at 2.00
pm
PRESENT
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Members
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Paul Pope
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Hoani Langsbury
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Lox Kellas
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Graham McArthur
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Cheryl Neill
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Edna Stevenson
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Cr Andrew Whiley
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IN ATTENDANCE
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Sandy Graham (General Manager City
Services), Chris Henderson (Group Manager Waste and Environmental Solutions)
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Governance Support Officer Lauren
McDonald
Chairperson The
General Manager City Services, Ms Sandy Graham chaired the meeting until the
election of the Chairperson in item 6.
1 PUBLIC FORUM
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1.1 Welcome
by the General Manager City Services, Ms Sandy Graham
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Ms
Graham welcomed returning members, new board member Cheryl Neill and to
Cr
Whiley, returning as the councillor appointment to the Otago Peninsula
Community Board.
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1.2 Declarations
by Members
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Board
members declared and signed their Declaration as required by Schedule 7,
Clause 14 of the Local Government Act 2002. Ms Graham oversaw the taking of
the declarations by each Board member.
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2 Apologies
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Moved (Sandy
Graham/Member Paul Pope):
That the
Board:
Note an apology from Lox Kellas.
Motion carried (OPCB/2019/058)
Ms Graham advised that
the Chief Executive Officer, Dr Bidrose passed on her apology to the Board for
not being able to attend the inaugural meeting, due to a prior commitment and
advised of her intention to attend an ordinary meeting during the triennium.
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4 Declarations
of interest
Members were reminded of the need to stand
aside from decision-making when a conflict arose between their role as an
elected representative and any private or other external interest they might
have.
Part A Reports
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5 Voting
Procedure for appointment of a Chairperson and Deputy Chairperson
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A report from the
Civic Department advised that voting for appointments such as the Board
Chairperson and Deputy Chairperson was to be carried out in accordance with
Schedule 7, Clauses 25(2), (3) and (4) of the Local Government Act 2002
Amendment Act 2004.
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Voting System A and System B (first past the post) were
discussed.
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Moved (Cr Andrew Whiley/Chairperson
Paul Pope):
That the Board:
a)
Decides the voting method for the appointment of
Chairperson and Deputy Chairperson as System A
Carried.
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6 Election
of Chairperson and Deputy Chairperson
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A) cHAIRPERSON
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Moved (Member
Edna Stevenson/Member Graham McArthur):
That the Board:
Nominate Paul Pope as Chairperson
Motion carried
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Paul Pope was declared
elected.
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The Chairperson here occupied the Chair.
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B)
DEPUTY CHAIRPERSON
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Moved (Member
Graham McArthur/Member Edna Stevenson):
That the Board:
Nominate Hoani Langsbury as
Deputy Chair
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Motion carried
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7 Meeting
Schedule
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A report from the Civic
Department requested the Board to consider the date of the next Otago
Peninsula Community Board meeting, which was proposed for Thursday 21
November 2019 commencing at 10:00am.
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A request was
made to change the meeting time to the afternoon to allow attendance by board
member Cheryl Neill, as she is currently employed during morning hours. Discussion
was held on the change of meeting time to the afternoon, suggested as between
2:00 and 4:00pm.
Preference for
the status quo was advised by the majority of members. Chairperson, Paul
Pope advised that he would accompany Cheryl Neill to speak with her employer to
seek support to enable her to attend the six weekly board meetings at the
current morning meeting time.
Members were
advised that a meeting schedule for Council and Community Boards during 2020
would be considered at the 12 November 2019 Council meeting and brought to
the next meeting of the Board on 21 November 2019 for the Board’s
confirmation.
Ms Graham advised
the date for induction training for community board members was intended to
be held early December 2019 and would be circulated to members once the date
was set.
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Moved (Chairperson Paul Pope/Member
Edna Stevenson):
That the Board:
a) Confirms that
its next meeting will be held on 21 November 2019 commencing at
10.00 am.
b) Notes
that the meeting schedule for 2020 will be considered by the Board at the
meeting of 21 November 2019.
Between
now and then work with TL Civic on possible meeting times PP/ES carried Motion carried (OPCB/2019/060)
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8 Local
Government Legislation - Briefing for the Inaugural Council Meeting
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A report from Civic Department
advised that Clause 21 of Schedule 7 of the Local Government Act 2002
required that, at the inaugural meeting of the Council and Community Boards
following the triennial election, the Chief Executive Officer must provide a
general explanation of the following legislation:
a) The
Local Government Official Information and Meetings Act 1987;
b) The Local
Authorities (Members' Interests) Act 1968;
c) Sections
99, 105 and 105A of the Crimes Act 1961;
d) The Secret
Commissions Act 1910; and
e) The Financial
Markets Conduct Act 2013.
2 As
this is an administrative report, there are no options or statement of
considerations.
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Moved (Chairperson Paul Pope/Cr Andrew
Whiley):
That the Board:
a) Notes
the advice regarding key legislation that applies to members of Council,
its Committees and Community Boards.
Motion carried (OPCB/2019/061)
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Paul Pope spoke to the members and thanked them for their
faith shown in him as Chairperson for a second term. He commented that being
a community board member was a privilege and an electoral “gift of
faith” by the community to represent them with fairness, compassion and
professionalism and the expectation that members would strive to do the best
for the peninsula community.
The meeting concluded at 2:21pm.
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CHAIRPERSON