Strath Taieri Community Board



Minutes of the inaugural meeting of the Strath Taieri Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 31 October 2019, commencing at 3.00 pm





Barry Williams


Deputy Chairperson

Mark O’Neill



Blair Dale

David Frew


Leeann McLew

Robin Thomas


Cr Mike Lord




Sandy Graham, General Manager City Services


Governance Support Officer                  Jennifer Lapham




1          Public Forum

As this was the Board’s inaugural meeting, there was no Public Forum. .   


2          Apologies

An apology was received from the Chief Executive Officer Dr Bidrose as she was unable to be in attendance.


3          Confirmation of agenda



The agenda for the meeting was noted.




4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Part A Reports

5          Welcome by the General Manager City Services



The General Manager City Services (Sandy Graham) welcomed everyone to the meeting and provided an introduction to the formal swearing in of members.



6          Declarations by Members


Members made the declarations required by Schedule 7, Clause 14 of the Local Government Act 2002, which were witnessed by the General Manager City Services.



7          Voting Procedure for Appointment of Chairperson and Deputy Chairperson


A report from Civic advised that voting for appointments such as the Board Chairperson and Deputy Chairperson was to be carried out in accordance with Schedule 7, Clauses 25(2), (3) and (4) of the Local Government Act 2002 Amendment Act 2004.



Moved (Mike Lord/Robin Thomas):

That the Board:


a)       Adopts (System B), First Past the Post, as the voting method for the appointment of Chairperson and Deputy Chairperson.

Motion carried (STCB/2019/033)


8          Election of Chairperson and Deputy Chairperson


a)                         Chairperson


Moved (David Frew/Mark O'Neill):

That the Board:

b)      Appoints Barry Williams as Chairperson

Motion carried (STCB/2019/034)



c)                          Deputy Chairperson


Moved (David Frew/Blair Dale):

That the Board:

a)       Appoints Mark O’Neill as Deputy Chairperson

Motion carried (STCB/2019/035)


9          Local Government Legislation - Briefing for the Inaugural Council Meeting


A report from Civic provided a general explanation of the following legislation as required by clause 21 of Schedule 7 of the Local Government Act 2002.

a)         The Local Government Official Information and Meetings Act 1987;

b)        The Local Authorities (Members' Interests) Act 1968;

c)         Sections 99, 105 and 105A of the Crimes Act 1961;

d)        The Secret Commissions Act 1910; and

e)        The Financial Markets Conduct Act 2013.


Moved ( Mike Lord/David Frew):

That the Board:


a)         Notes the advice regarding key legislation that applies to members of the Community Board.

Motion carried (STCB/2019/036)


10        Meeting Schedule


A report from Civic requested that the Board give consideration to the date of the next Strath Taieri Community Board meeting  It was proposed for Thursday 21 November 2019 commencing at 5.00 pm.

The report noted that the schedule for 2020 will be brought to the meeting being held on 21 November 2019 for the Board’s confirmation.


Moved (David Frew/Blair Dale):

That the Board:


a)     Confirms that its next meeting will be held on 21 November 2019 commencing at
5.00 pm.

b)     Notes that the meeting schedule for 2020 will be considered by the Board at the meeting of 21 November 2019.

Motion carried (STCB/2019/037)





The meeting concluded at 3.20 pm. .