Council

MINUTES

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 12 November 2019, commencing at 1.00 pm

PRESENT

Mayor	Mayor Aaron Hawkins
Deputy Mayor	Cr Christine Garey
Members	Cr Sophie Barker	Cr Rachel Elder
	Cr Doug Hall	Cr Carmen Houlahan
	Cr Marie Laufiso	Cr Mike Lord
	Cr Jim O'Malley	Cr Jules Radich
	Cr Chris Staynes	Cr Lee Vandervis
	Cr Steve Walker	Cr Andrew Whiley

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), Dave Tombs (General Manager Finance and Commercial), Graham McKerracher (Manager, Council Communications and Marketing), Adrian Blair (Group Manager Customer and Regulatory Services), Kevin Mechen (Secretary, District Licensing Committee), Nicola Pinfold (Group Manager Community and Planning), Alan Worthington (Resource Consent Manager),  Anna Johnson (City Development Manager)

Governance Support Officer                  Lynne Adamson

1          Opening

The Mayor acknowledged Rev Greg Hughson on his retirement after 20 years of chaplaincy at the University, and thanked him for his support and help in arranging Interfaith practitioners to open Council meetings with a prayer.

Rev Greg Hughson opened the meeting with a prayer and acknowledged Council for their support and guidance to the community over the year.

2          Public Forum

2.1       Public Forum - Road Safety Issues

Kimberly Smith and Tania Henwood addressed the meeting about road safety issues around George St Normal School.  They provided a handout which outlined the issues and proposed solutions for road calming measures.

Ms Smith and Ms Henwood responded to questions.  They were advised that the George Street Normal School was one of the schools included in the school safety improvement programme and their concerns would be taken into account.

2.2       Public Forum - Climate Change

Peter Foster precirculated information and addressed the meeting about data on climate change and how that might affect Dunedin.

Mr Foster then responded to questions on the climate change data provided.

It was moved (Mayor Aaron Hawkins/Cr Christine Garey)

             That the Council:

Extends the public forum.

Motion carried

2.3       Public Forum - Light Wise Guild

Kyra Xavia read a submission on behalf of Light Wise Guild  in support of the importance of responsible street lighting.  She advised that safer fit for purpose LED lighting should be considered for the upgrade of street lighting.

3          Apologies

Moved (Mayor Aaron Hawkins/Cr Rachel Elder):

That the Council:

Accepts the apology from Cr David Benson-Pope.

Motion carried (CNL/2019/037)

4          Confirmation of agenda
	Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: Confirms the agenda with the following addition and alteration: In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments. Motion carried (CNL/2019/038)

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the Executive Leadership Team Interest Register.

Motion carried (CNL/2019/039)

Reports

6          Temporary Alcohol Ban Around Forsyth Barr Stadium
	A report from Customer and Regulatory Services proposed that Council resolves that a temporary alcohol ban at the Forsyth Barr Stadium (FBS) be imposed when formal requests for a ban that meet pre-approved criteria are made.
	The General Manager Community Services (Simon Pickford), Group Manager Customer and Regulatory Services (Adrian Blair) and Secretary, District Licensing Committee (Kevin Mechen) spoke to the report and responded to questions.
	Moved (Cr Chris Staynes/Cr Doug Hall): That the Council: a) Approves a temporary alcohol ban be imposed in the area bounded by Albany Street, Reigo Street, Harbour Terrace and Dundas Street, Butts Road, Anzac Avenue, State Highway 88, Anzac Avenue and back to Albany Street.  The ban shall only be implemented upon receipt of formal request from either the Police, Dunedin Venues Management Limited or the event organiser for planned public events at the Forsyth Barr Stadium and attendance is expected to exceed 10,000 people, or during planned Otago University Students’ Association events. Motion carried (CNL/2019/040)

7          Councillor Appointments to Outside Organisations, and Other Appointments
	A report from the Mayor advised that there were a number of organisations throughout the city which the Council was required or able to appoint representatives to under the terms of those organisations’ constitutions.
	The Mayor spoke to the report.
	Moved (Mayor Aaron Hawkins/Cr Steve Walker): That the Council: a)     Approves the Councillor appointments to outside organisations as proposed in Attachment A to the report excluding the Predator Free Dunedin appointment. b)     Approves the appointment of Cr Vandervis as Chair, and Cr David Benson-Pope as a member of the Dunedin Heritage Fund Trust. c)     Notes the appointment of Cr Marie Laufiso as Deputy Chair of the Grants Subcommittee. d)     Approves the appointment of Mayor Aaron Hawkins; Crs Jim O’Malley, David Benson-Pope and Steve Walker as members of Connecting Dunedin. e)     Approves the appointment of Cr Jules Radich to the Road Safety Action Plan. Motion carried (CNL/2019/041)

8          Notification of Variation 1 : Minor Amendments to the proposed Dunedin City Second Generation District Plan (2GP)
	Crs Christine Garey, Doug Hall and Jim O’Malley withdrew from this item. A report from City Development sought approval to notify a variation to the Proposed Dunedin City Second Generation District Plan (2GP).
	The Group Manager Community and Planning (Nicola Pinfold), Resource Consent Manager (Alan Worthington) and City Development Manager (Anna Johnson) spoke to the report and responded to questions on election signage.
	Moved (Mayor Aaron Hawkins/Deputy Chairperson Christine Garey): That the Council: Adjourn the meeting for ten minutes. Motion carried (CNL/2019/042)
	The meeting adjourned at 2.09 pm and reconvened at 2.18 pm. Councillors Jules Radich and Lee Vandervis left the meeting at 2.09 pm and returned to the meeting at 2.20 pm.
	The discussion on signage continued.
	Moved (Mayor Aaron Hawkins/Cr Chris Staynes): That the Council: a)     Approves notification of Variation 1: Minor Amendments to the Proposed Dunedin City Second Generation District Plan (2GP) on or around Wednesday 20 November 2019. b)     Notes the proposed plan amendments and accompanying evaluation report are still in draft form and authorises the CEO to sign off any minor changes to the content prior to notification. Division The Council voted by division For:                  Crs Sophie Barker, Rachel Elder, Carmen Houlahan, Marie Laufiso, Mike Lord, Jules Radich, Chris Staynes, Lee Vandervis, Steve Walker, Andrew Whiley and Aaron Hawkins (11). Against:          Nil Abstained:    Nil The division was declared CARRIED by 11 votes to 0 Motion carried (CNL/2019/043)

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1  District Licensing Committee Membership	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C2  2020 New Zealand Masters Games Financial Update	S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C3  CEO Appraisal	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (CNL/2019/044)

The meeting moved into confidential at 2.37 pm and concluded at 4.05 pm.

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MAYOR