Mosgiel-Taieri Community Board
MINUTES
Minutes of an inaugural meeting of the Mosgiel-Taieri Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 07 November 2019, commencing at 3.00 pm
PRESENT
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Chairperson |
Joy Davis |
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Deputy Chairperson |
Dean McAlwee
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Members |
Phillipa Bain |
Martin Dillon |
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Cr Carmen Houlahan |
Brian Miller |
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Brian Peat |
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IN ATTENDANCE |
Sandy Graham (General Manager, City Services) |
Governance Support Officer Wendy Collard
As this was the Board’s inaugural meeting, there was no Public Forum.
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An apology was received from the Chief Executive Officer Dr Bidrose as she was unable to be in attendance. |
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The agenda for the meeting was noted.
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Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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The General Manager City Services (Sandy Graham) welcomed all to the meeting and provided an introduction to the formal swearing in of members.
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Members made and attested their declarations as required by Schedule 7, Clause 14 of the Local Government Act 2002 which were witnessed by the General Manager, City Services (Sandy Graham)
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7 Voting Procedure for Appointment of Chairperson and Deputy Chairperson |
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A report from Civic advised that voting for appointments such as the Board Chairperson and Deputy Chairperson was to be carried out in accordance with Schedule 7, Clauses 25(2), (3) and (4) of the Local Government Act 2002 Amendment Act 2004.
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Moved (Martin Dillon/Dean McAlwee): That the Board:
a) Adopts STV (System A) as the voting method for the appointment of Chairperson and Deputy Chairperson. Motion carried (MTCB/2019/072) |
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a) Chairperson |
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Moved (Phillipa Bain/Brian Miller): That the Board: a) Appoints Joy Davis as Chairperson.
.Motion carried (MTCB/2019/073)
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The Chairperson assumed the chair.
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b) Deputy Chairperson
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Moved (Phillipa Bain/Martin Dillon): That the Board: b) Appoints Dean McAlwee as the Deputy Chairperson Motion carried (MTCB/2019/074) |
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The Board acknowledged the services given by Sarah Davie-Nitis and Maurice Prendergast during their terms in office.
Mr Miller paid tribute to the work undertaken by Mr Prendergast during his term on the Mosgiel-Taieri Community Board and his past service as a Councillor.
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Moved (Brian Miller/Martin Dillon): That the Board:
a) Records its sincere thanks to Sarah Davie-Nitis for the loyal and conscientious service given to the Dunedin community as a member of the Mosgiel-Taieri Community Board for the 6 year period 2013 to 2019. b) Extends its sincere appreciation for the services rendered and every good wish for the future. c) Records its sincere thanks to Maurice Prendergast for the loyal and conscientious service given to the Dunedin community as a member of the Mosgiel-Taieri Community Board for the 6 year period 2013 to 2019. d) Extends its sincere appreciation for the services rendered and every good wish for the future. Motion carried (MTCB/2019/075) |
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10 Local Government Legislation - Briefing for the Inaugural Council Meeting |
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A report from Civic provided a general explanation of the following legislation as required by clause 21 of Schedule 7 of the Local Government Act 2002: a) The Local Government Official Information and Meetings Act 1987; b) The Local Authorities (Members' Interests) Act 1968; c) Sections 99, 105 and 105A of the Crimes Act 1961; d) The Secret Commissions Act 1910; and e) The Financial Markets Conduct Act 2013. |
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Moved (Member Joy Davis/Member Phillipa Bain): That the Board:
a) Notes the advice regarding key legislation that applies to members of Council, its Committees and Community Boards. Motion carried (MTCB/2019/076) |
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A report from Civic requested the Board give consideration to the date of the next Mosgiel-Taieri Community Board meeting. It was proposed for Thursday 28 November 2019 commencing at 2.00 pm. The report noted that the meeting schedule for 2020 would be presented to the meeting being held on 28 November 2019 for the Board’s confirmation. |
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Moved (Dean McAlwee/Brian Peat): That the Board:
a) Confirms that
its next meeting will be held on 28 November 2019 commencing at b) Notes that the meeting schedule for 2020 will be considered by the Board at the meeting of 28 November 2019. Motion carried (MTCB/2019/077) |
The meeting concluded at 3.17 pm
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CHAIRPERSON