Saddle Hill Community Board

MINUTES

 

Minutes of the inaugural meeting of the Saddle Hill Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 07 November 2019, commencing at 1.00 pm

 

 

PRESENT

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Paul Weir

 

 

Members

Christina McBratney

Keith McFadyen

 

John Moyle

Cr Jules Radich

 

Leanne Stenhouse

 

 

 

IN ATTENDANCE

Sandy Graham (General Manager City Services) and David Bainbridge (Group Manager Property)

 

Governance Support Officer                  Lynne Adamson

 

 

 

1          Public Forum

As this was the Board’s inaugural meeting, there was no public forum..   

 

2          Apologies

An apology was received from the Chief Executive Officer Dr Bidrose as she was unable to be in attendance.

 

3          Confirmation of agenda

 

The agenda was noted.

 

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Reports

5          Welcome by the Chief Executive Officer, GENERAL MANAGER CITY SERVICES

 

The General Manager City Services (Sandy Graham) welcomed all to the meeting and provided an introduction to the formal swearing in of members.

 

 

6          Declarations by Members

 

Members made and attested their declarations as required by Schedule 7, Clause 14 of the Local Government Act 2002 which were witnessed by the General Manager, City Services (Sandy Graham).

 

Part A Reports

7          Voting Procedure for Appointment of Chairperson and Deputy Chairperson

 

A report from Civic advised that voting for appointments such as the Board Chairperson and Deputy Chairperson was to be carried out in accordance with Schedule 7, Clauses 25(2), (3) and (4) of the Local Government Act 2002 Amendment Act 2004.

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

 

a)     Adopts STV (System A) as the voting method for the appointment of Chairperson and Deputy Chairperson.

Motion carried (SHCB/2019/043)

 

8          Election of Chairperson and Deputy Chairperson

 

a)             Chairperson

 

Moved (Christina McBratney/Cr Jules Radich):

That the Board:

a)       Appoints Scott Weatherall as Chairperson.

Motion carried (SHCB/2019/044)

 

 

The Chairperson assumed the Chair.

 

b)             Deputy Chairperson

 

Moved (Leanne Stenhouse/Christina McBratney): 

That the Board:

 

b)      Appoints Paul Weir as the Deputy Chairperson

Motion carried (SHCB/2019/045)

 

9          Acknowledgement of Retiring Members

 

The Board acknowledged the services given by Peter Gouverneur for his term in office.

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

 

a)     Records its sincere thanks to Peter Gouverneur for the loyal and conscientious service given to the Dunedin community as a member of the Saddle Hill Community Board for the 3 year period 2016 to 2019.

b)     Extends its sincere appreciation for the services rendered and every good wish for the future.

Motion carried (SHCB/2019/046)

 

10        Local Government Legislation - Briefing for the Inaugural Council Meeting

 

A report from Civic provided a general explanation of the following legislation as required by clause 21 of Schedule 7 of the Local Government Act 2002:

a)         The Local Government Official Information and Meetings Act 1987;

b)        The Local Authorities (Members' Interests) Act 1968;

c)         Sections 99, 105 and 105A of the Crimes Act 1961;

d)        The Secret Commissions Act 1910; and

e)        The Financial Markets Conduct Act 2013.

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

a)     Notes the advice regarding key legislation that applies to members of Council, its Committees and Community Boards.

Motion carried (SHCB/2019/047)

 

11        Meeting Schedule

 

A report from Civic requested the Board give consideration to the date of the next Saddle Hill Community Board meeting.

Following discussion, it was proposed that the meeting be held in the Edinburgh Room, Municipal Chambers on Tuesday 26 November 2019 commencing at 5.00 pm.

The report noted that a meeting schedule for 2020 would be brought to the meeting being held on 28 November 2019 for the Board’s confirmation.

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

 

a)     Confirms that its next meeting would be held in the Edinburgh Room, Municipal Chambers on Tuesday 26 November 2019 commencing at 5.00 pm.

b)     Notes that the meeting schedule for 2020 would be considered by the Board at the meeting of 28 November 2019.

Motion carried (SHCB/2019/048)

 

12        Reimbursement

 

A report from Civic noted that at the Saddle Hill Community Board meeting held on Thursday 15 August 2019, the Board approved a payment of up to $80.00 to enable Fairfield School to purchase paint from Mitre 10 to continue the mural painting project at Fairplay Street Reserve.  The actual cost of the paint was $422.96 and was funded by former board member Peter Gouverneur.

The Board gave consideration to the reimbursement of the full cost of the paint to Mr Gouverneur.

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

a)     Approves reimbursement of $422.96 to Peter Gouverneur from the discretionary fund.

Motion carried (SHCB/2019/049)

             

 

The meeting concluded at 1.20 pm

 

 

 

 

..............................................

CHAIRPERSON