Strath Taieri Community Board



Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 21 November 2019, commencing at 5.00 pm





Mr Barry Williams


Deputy Chairperson

Mr Mark O'Neill



Mr Blair Dale

Mr David Frew


Cr Mike Lord

Ms Leeann McLew


Mr Robin Thomas





Tom Dyer, Group Manager 3 Waters


Governance Support Officer                  Sharon Bodeker




1          Public Forum

There was no Public Forum.   


2          Apologies

There were no apologies.



3          Confirmation of agenda



Moved (Cr Mike Lord/Mark O'Neill):

That the Board:


Confirms the agenda without addition or alteration


Motion carried (STCB/2019/038)



4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


Barry Williams and Leeann McLew declared an interest in the Medical Services Committee funding application received.



Moved (Mark O'Neill/David Frew):

That the Board:


a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2019/039)


5          Confirmation of Minutes

5.1       Strath Taieri Community Board meeting - 31 October 2019


Moved (David Frew/Blair Dale):

That the Board:


Confirms the minutes of the Strath Taieri Community Board meeting held on 31 October 2019 as a correct record.

Motion carried (STCB/2019/040)

Part A Reports

6          Project Fund Applications


Barry Williamson and Leeann McLew sat back from this item. 

Consideration was given to an application from the Strath Taieri Medical Services have applied for $1,300.00 for the relocation of the AED.  It was noted that the funding request covered two locations, Hyde and Middlemarch.  It was considered that this spending would benefit all of the community. 


Moved (David Frew/Robin Thomas):

That the Board:


a)     Approves a grant of $1,300.00 for the Strath Taieri Medical Centre.

Motion carried (STCB/2019/041)


7          Governance Support Officers Report


In a report the Governance Support Officer provided an update on matters of interest including

·        Project Fund

·        Nomination Community Board Executive Committee

·        Appointment to Strath Taieri Community Centre Society

·        Appointment to Keep Dunedin Beautiful

·        Meeting Schedule

·        Round the Boards – OAR FM programme

·        Remuneration

·        Action List


The Board was advised that a meeting schedule for 2020 would be brought to the first meeting of the Community Board in the new year for approval.  It noted that the time of the meetings of 5 p.m. during the daylight saving months and 2 p.m. during the winter months worked well, and it would like to continue with these times in 2020. 


The item on the Action List, re the extension of the rail trail was discussed.  It was suggested that the extension be discussed with the Rail Trail Trust.  It was noted that old components from the Sutton Bridge were available, and the Board was keen to see that they be utilised.  An inventory of the items was requested, and an opportunity for the community to have a say in how the items should be used. 



Moved (Cr Mike Lord/David Frew):

That the Board:


a)     Notes the Governance Support Officers Report.

b)     Agrees that the first meeting for 2020 will be held on 23 January at 5 pm in the Middlemarch Community Centre.

c)     Amends the Action List as appropriate

Motion carried (STCB/2019/042)




LGNZ was inviting nominations for representatives and deputies on the Community Board Executive Committee.  It was noted that nominations have to be received by 6 December 2020.



Moved (David Frew/Blair Dale):

That the Board:

d)     Nominates Mr Robin Thomas as a representative to the Community Board Executive Committee.

Motion carried (STCB/2019/043)




With the resignation of Joan Wilson from the Strath Taieri Community Centre Society Inc., the Society was seeking a new representative from the Strath Taieri Community Board.



Moved (Barry Williams/David Frew):

That the Board:

e)     Appoints Ms Leeann McLew as representative to the Strath Taieri Community Centre Society Inc.

Motion carried (STCB/2019/044)




The Board was invited to appoint a representative to the Keep Dunedin Beautiful Committee.



Moved (Robin Thomas/Mark O'Neill):

That the Board:

f)     Appoints Mr David Frew as representative to the Keep Dunedin Beautiful Committee.

Motion carried (STCB/2019/045)




The Board discussed the proposed OAR FM programme.  It was considered that the money would be better spent on local advertising, for example in the Taieri Pet.



Moved (Mark O'Neill/Robin Thomas):

That the Board:

g)     Declines the proposed OAR FM programme for Community Boards.

Motion carried (STCB/2019/046)




8          Chairperson's Report



The Chairperson provided an update on matters of interest including:


·         3 Waters matters – Tom Dyer answered questions on water matters in the area.  It was noted that after rain, there is ponding at the bottom of Mold Street (towards the Cemetery).  It needs to be determined if this is an ORC or DCC matter.

The discharge consent for the wetland is due for renewal in 2021.  The treatment plant will need to be upgraded for the renewal of that consent.


The Chair asked for a brief report on water management in the Strath Taieri area and that the information be publicly available.

·         Rocklands Fire – Tom Dyer advised that water testing is being undertaken.  It may be three months before this water supply will be back in service.

·         Electric Car Charger – the Board would like to get an electric car charger in Middlemarch, and has asked staff to find out how this can be achieved, along with the cost of doing so. 

·         Weed spraying – there is concern at the lack of spraying being done around Middlemarch.  Staff have been asked to find out when spraying will be undertaken. 

·         Foulden Maar – the Board would like an update on what is happening with Foulden Maar.   


9          Council Activities



Cr Mike Lord provided an update on matters of interest including the waterfront project and the Aurora news. 





10        Notification of Items for Consideration by the Chairperson



The following items were notified for consideration by the Chairperson, and it was agreed that these would be included in the next agenda:


·         Social media for the Community Board – Robin Thomas will prepare a paper for the next agenda.

·         Article for the STAR newspaper

·         Process for inviting speakers on topics of interest, such as the 1 million tree project and carbon credits. 





The meeting concluded at 6.25 p.m.