Waikouaiti Coast Community Board

MINUTES

Minutes of an inaugural meeting of the Waikouaiti Coast Community Board held in the Edinburgh Room, Municipal Chambers, , The Octagon, Dunedin on Thursday 07 November 2019, commencing at 2.00 pm

PRESENT

Chairperson	Alasdair Morrison
Deputy Chairperson	Geraldine Tait
Members	Andy Barratt	Sonya Billyard
	Mark Brown	Mandy Mayhem-Bullock
	Cr Jim O'Malley

IN ATTENDANCE

Sandy Graham (General Manager City Services) and Nick Dixon (Group Manager Ara Toi)

Governance Support Officer                  Rebecca Murray

1          Public Forum

There was no Public Forum as this is the inaugural meeting.   

2          Apologies

An apology was received from the Chief Executive Officer Dr Bidrose as she was unable to be in attendance.

3          Confirmation of agenda
	The agenda for the meeting was noted.

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Part A Reports

5          Welcome by the general manager city services, sandy graham
	The General Manager City Services (Sandy Graham) welcomed all to the meeting and provided an introduction to the formal swearing in of members.

6          Declarations by Members
	Members made and attested their declarations as required by Schedule 7, Clause 14 of the Local Government Act 2002 which were witnessed by the General Manager, City Services.

7          Voting Procedure for Appointment of Chairperson and Depurty Chairperson
	A report from Civic advised that voting for appointments such as the Board Chairperson and Deputy Chairperson was to be carried out in accordance with Schedule 7, Clauses 25(2), (3) and (4) of the Local Government Act 2002 Amendment Act 2004.
	Moved (Alasdair Morrison/Mark Brown): That the Board: a)     Adopts (System B), First Past the Post, as the voting method for the appointment of Chairperson and Deputy Chairperson. Motion carried (WC/2019/056)

8          Election of Chairperson and Deputy Chairperson
	a)  Chairperson
	Moved (Andy Barratt/Mark Brown): That the Board: a) Appoints Alasdair Morrison as Chairperson. Motion carried (WC/2019/057)
	The Chairperson assumed the chair.
	b) Deputy Chairperson
	Moved (Mark Brown/Andy Barratt): That the Board: a) Appoints Geraldine Tait as the Deputy Chairperson. Motion carried (WC/2019/058)

9          Acknowledgement of retiring members
	The Board acknowledged the services given by Richard Russell and Rose Stringer-Wright during their terms in office.
	Moved (Alasdair Morrison/Mark Brown): That the Board: a)     Records its sincere thanks to Richard Russell for the loyal and conscientious service given to the Dunedin community as a member of the Waikouaiti Coast Community Board for the 6-year period 2013 to 2019. b)     Extends its sincere appreciation for the services rendered and every good wish for the future. c)     Records its sincere thanks to Rose Stringer-Wright for the loyal and conscientious service given to the Dunedin community as a member of the Waikouaiti Coast Community Board for the 3-year period 2016 to 2019. d)     Extends its sincere appreciation for the services rendered and every good wish for the future. Motion carried (WC/2019/059)

10        Local Government Legislation - Briefing for the Inaugural Council Meeting
	A report from Civic provided a general explanation of the following legislation as required by clause 21 of Schedule 7 of the Local Government Act 2002: a)         The Local Government Official Information and Meetings Act 1987; b)        The Local Authorities (Members' Interests) Act 1968; c)         Sections 99, 105 and 105A of the Crimes Act 1961; d)        The Secret Commissions Act 1910; and e)        The Financial Markets Conduct Act 2013.
	Moved (Alasdair Morrison/Andy Barratt): That the Board: a)     Notes the advice regarding key legislation that applies to members of Council, its Committees and Community Boards. Motion carried (WC/2019/060)

11        Meeting Schedule
	A report from Civic requested the Board give consideration to the date of the next Waikouaiti Coast Community Board meeting.  It was proposed for Wednesday 20 November 2019 commencing at 5.30 pm. The report noted that the meeting schedule for 2020 would be presented to the meeting being held on 20 November 2019 for the Board’s confirmation.
	Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board: a)     Confirms that its next meeting will be held on 20 November 2019 commencing at 5.30 pm at Waikouaiti. b)     Notes that the meeting schedule for 2020 will be considered by the Board at the meeting of 20 November 2019. Motion carried (WC/2019/061)

The meeting concluded at 2.17pm.

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CHAIRPERSON