Waikouaiti Coast Community Board



Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the East Otago Events Centre, Main Road, Waikouaiti on Wednesday 20 November 2019, commencing at 5.30 pm





Alasdair Morrison


Deputy Chairperson

Geraldine Tait



Andy Barratt

Sonya Billyard


Mark Brown

Mandy Mayhem-Bullock


Cr Jim O'Malley




David Bainbridge (Group Manager Property Services)


Governance Support Officer                  Rebecca Murray



1          Public Forum

1.1       Public Forum - Waitati Volunteer Fire Brigade


Charles Abraham from the Waitati Volunteer Fire Brigade addressed the meeting about its funding application.  He provided an update to Board members regarding a verbal approval from FENZ for a utility to be operational, and be able to travel under lights and siren.  This means it will be a proper emergency services vehicle and will have its own sign call. 

Geraldine Tait entered the meeting at 5.36 pm.

He responded to members’ questions, which included the area covered by this vehicle and, if granted the money, would there be room for a sponsor’s board to show that the Waikouaiti Coast Community Board provided funds.


1.2       Public Forum - 5g Free Dunedin


John Benthom and Christopher Le Brenton from 5g Free Dunedin addressed the meeting about the safety measures for the 5g rollout.  They represented residents who reside in areas within the Community Board area, and wanted to raise the awareness and concerns of the health and safety with the pending 5g upgrade.  They responded to members’ questions.


Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

a)              Extends the Public Forum.

Motion carried (WC/2019/062)


The 5g Free Dunedin representatives requested that the Community Board and Council invoke the cautionary principle of the roll out in Dunedin until vigorous health and safety testing had been undertaken.



2          Apologies

An apology for lateness was received from Cr Jim O’Malley.


Moved (Alasdair Morrison/Mark Brown):

That the Board:

a)             Accepts the apology for lateness from Cr Jim O’Malley.

Motion carried (WC/2019/063)


3          Confirmation of agenda



Moved (Alasdair Morrison/Sonya Billyard):

That the Board:


Confirms the agenda without addition or alteration.


Motion carried (WC/2019/064)



4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Alasdair Morrison/Mark Brown):

That the Board:


a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2019/065)


5          Confirmation of Minutes

5.1       Waikouaiti Coast Community Board meeting - 7 November 2019


Moved (Mark Brown/Sonya Billyard):

That the Board:


Confirms the Waikouaiti Coast Community Board meeting held on 07 November 2019 as a correct record.

Motion carried (WC/2019/066)


Part A Reports

6          Otago Regional Council Update


Julian Phillips, Team Leader Public Transport and Garry Maloney, Manager Transport, attended the meeting to provide an update to the Board on bus services and bus shelters, which included:


·                Bus services for the area,

·                Regional Public Transport Plan and Land Transport Plan – Consultation scheduled for around end of 2020 beginning 2021.  The Waikouaiti Coast Community Board will provide a written submission to ORC on bus services,

·                Small budget is available to support events.  A bus will be provided for the Waitati Music Festival going from Dunedin to Palmerston Return, and

·                School bus services.


Cr Jim O’Malley entered the meeting at 6.20 pm.


They responded to members questions, which included:


·                The removal of leaning rails from bus shelters and replacing with seating,

·                If a midnight bus could be reintroduced,

·                Recheck the dates for the consultation of the Land Transport and Regional Transport Plans,

·                Researching and pricing a possible local supplier for bus shelters,

·                Hawksbury bus shelter issue,

·                Why Coast Road is not used for the bus route,

·                Why the public and school services cannot be combined, and

·                Why the Gold Card cannot be used for all services.



Moved (Alasdair Morrison/Mark Brown):

That the Board:

a)              Notes the Otago Regional Council update.

Motion carried (WC/2019/067)



The meeting adjourned at 6.34 pm and reconvened at 6.36 pm.


7          Waikouaiti Coast Community Board Action List Report


The report provided an update to the Waikouaiti Coast Community Board on its Action List, which included:

·           Matanaka Drive Planting Project – Mark Brown advised that the planting has been completed for this season and will commence again at the start of Autumn.

·           Shortcut Road – Road is currently closed as the top 200 metres is being sealed as part of the conditions approved for the subdivision resource consent issued.


Moved (Alasdair Morrison/Mark Brown):

That the Board:


a)     Amends the Action List as appropriate.

Motion carried (WC/2019/068)


8          Governance Support Officer's Report


In a report from the Governance Support Officer, an update was provided on matters of interest, including:

a)         Project Fund

b)        Nomination Community Board Executive Committee

c)         Remuneration

d)        Community Hall Management Agreement

e)        Round the Boards – OAR FM programme

f)         Meeting Schedule

g)         Correspondence Inwards - Funding Report Back


Moved (Mark Brown/Geraldine Tait):

That the Board:

a)       Nominates Mandy Mayhem-Bullock as a representative to the Community Board Executive Committee.

Motion carried (WC/2019/069)



Moved (Chairperson Alasdair Morrison/Cr Jim O'Malley):

That the Board:


a)     Notes the Governance Support Officer’s Report.

b)     Notes the remuneration update.

d)     Notes the Community Hall Management Agreement update.

e)     Requests further information to support the proposed OAR FM programme for Community Boards.

f)     Agrees the first meeting for 2020 will be held on 22 January at 5.30 pm at Waitati.

g)     Notes the funding reports.

Motion carried (WC/2019/070)


9          Funding Applications


The report provided a copy of three funding applications that had been received for the Board’s consideration. 

Te Hau Kāika requested $500.00 to assist with artist fees and exhibition costs including marketing and technical support for a weeklong multimedia exhibition to be held at the Gallery on Blueskin, Waitati.

Waitati Music Festival requested $700.00 for toilet hire at the 2020 festival.

Waitati Volunteer Fire Brigade requested $2,000.00 to assist with the fitout of the rapid response utility vehicle.

Rural post contractor, Marja, requested payment of $69.00 for delivering 600 flyers in and around the Waitati Area.


Moved (Andy Barratt/Mark Brown):

That the Board:


a)     Declines the funding application from Te Hau Kāika.

Motion carried (WC/2019/071)



Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

a)     Lays the funding application on the table from Waitati Music Festival and requests more definitive financial information.

Motion carried (WC/2019/072)



Moved (Andy Barratt/Alasdair Morrison):

That the Board:

a)     Approves the funding of $2,000.00 from Waitati Volunteer Fire Brigade to assist with the fitout of the rapid response utility vehicle.

Motion carried (WC/2019/073)



Moved (Alasdair Morrison/Mark Brown):

That the Board:

a)     Approves the payment of $69.00 to the Rural Post Contractor Leith Valley Enterprises Ltd for delivering 600 flyers subject to an invoice being submitted.

Motion carried (WC/2019/074)





10        Chairperson's Report


The Chairperson provided a verbal update at the meeting, which included:

·                Thank you card received from Gwen Pullar.

·                5G – The Board Chair to contact the Planning and Environment Committee and the Dunedin City Council regarding this matter.  In the meantime the Board area would like to be left out of the upgrade until further notice.

Sonya Billyard left the meeting at 7.46 pm and re-entered at 7.48 pm.

·                Waitati curve speed limit – The Board Chair will write a letter to NZTA requesting a 80km speed limit and also request the Dunedin City Council to write a letter to the Regional Transport Committee.


Moved (Cr Jim O'Malley/Mark Brown):

That the Board:


a)     Notes the Chairperson’s report.

Motion carried (WC/2019/075)


11        Board Representation and Other Responsibilities


The Chairperson advised that the Board needed to appoint representatives to various organisations and other responsibilities.       



Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:


a)         Appoints

                    I.              Mark Brown to Matanaka Drive dune replanting

                  II.              Geraldine Tait to Waikouaiti transfer station and recycling

                III.              Mandy Mayhem-Bullock to Keep Dunedin Beautiful Committee

                IV.              Geraldine Tait, Mandy Mayhem-Bullock, Alasdair Morrison and Sonya Billyard to improving bus services

                  V.              Sonya Billyard, Mark Brown, Mandy Mayhem-Bullock and Alasdair Morrison to Emergency Management

                VI.              Sonya Billyard (Social Media), Andy Barratt, Alasdair Morrison and Mandy Mayhem-Bullock regarding Communication with the community

              VII.              Mark Brown to Blueskin Recreational Access Group (BRAG)

            VIII.              Alasdair Morrison and Sonya Billyard to Waikouaiti BMX Track project

                IX.              Mandy Mayhem-Bullock, Mark Brown, Andy Barratt (with a focus on Oamaru-Dunedin cycleway) and Geraldine Tait (activities for older children) regarding recreational activities

                  X.              Andy Barratt to Truby King Reserve committee

                XI.              Alasdair Morrison as Liaison with grant applicants

              XII.              Alasdair Morrison and Geraldine Tait to Freedom camping

             XIII.              Alasdair Morrison to Reserves and Beaches Bylaw working group

            XIV.              Alasdair Morrison to Waikouaiti Horse Trainers

              XV.              Mark Brown and Andy Barratt to disposal of green waste

            XVI.              Sonya Billyard and Alasdair Morrison to Road Safety

          XVII.              Alasdair Morrison and Geraldine Tait to Reserves and Beaches management

        XVIII.              All board members to Community plan

Motion carried (WC/2019/076)


12        Council Activities


Councillor Jim O’Malley provided an update on matters of interest to the Board, which included:

·                     Elections

·                     MPI meeting and the billion trees project

·                     Community plan



Moved (Cr Jim O'Malley/Mandy Mayhem-Bullock):

That the Board:

a)       Notes the update.

Motion carried (WC/2019/077)


13        Items for Consideration by the Chairperson


There were no items for consideration.






The meeting concluded at 8.32 pm.