West Harbour Community Board

MINUTES

 

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 27 November 2019, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Francisca Griffin

 

Deputy Chairperson

Trevor Johnson

 

Members

Duncan Eddy

Angela McErlane

 

Jacqueline Ruston

Jan Tucker

 

Cr Steve Walker

 

 

 

IN ATTENDANCE

Adrian Blair, Group Manager Customer and Regulatory Services

 

Governance Support Officer                  Jennifer Lapham

 

 

 

Declaration by member – Angela McErlane

Angela McErlane made and attested her declaration as required by Schedule 7, Clause 14 of the Local Government Act 2002.

1          Public Forum

1.1       Public Forum - Bill Brown

 

Bill Brown spoke regarding parking in Port Chalmers.  He suggested that the former Borough Yard area could be used as additional parking.  He advised that the area was close to the centre of the township and would help resolve the congestion issues at busy times.

It was noted that the yard was on the State Highway and NZTA have strict rules regarding entry and exit from the State Highway.  Comment was also made that the site was currently leased by the Sea Cadets.

 

 

1.2       Public Forum - Sims Action Group

 

Lana Oranje spoke on behalf of the Sims Action Group.  She advised that group had begun to set up a trust which will be known as the ‘Port Chalmers Foundry Trust’.  The new industrial community multi-purpose facility will be known as ‘The Foundry.’

The Group was seeking the ongoing support of the Board, and also that the Board request the Council to send the Opus Report to them after the meeting on 10 December and that nothing happens to the Sims/Stevenson Cook Building until the process has been worked through.

 

2          Apologies

There were no apologies.

 

 

3          Confirmation of agenda

 

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (WHCB/2019/069)

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Angela McErlane advised that she was no longer a member of the Pioneer Opportunities and Resources Trust.

 

Jacqueline Ruston advised that she owned residential property in District Road, Roseneath.

 

Jan Tucker advised she was a Life Member of Bowls Dunedin, not Bowls New Zealand and she was a member of Keep Dunedin Beautiful.

 

 

Moved (Francisca Griffin/Steve Walker):

That the Board:

 

a)         Amends  the Elected Members' Interest Register; and

b)        Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2019/070)

 

5          Confirmation of Minutes

5.1       West Harbour Community Board meeting - 7 November 2019

 

Moved (Trevor Johnson/Steve Walker):

That the Board:

 

Confirms the minutes of the West Harbour Community Board meeting held on 07 November 2019 as a correct record.

Motion carried (WHCB/2019/071)

Part A Reports

6          Project Fund

 

 

Consideration was given to an updated application form for the Project Fund.  It was noted that a review was being undertaken of the guidelines for community grants and scholarship grants.

 

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

 

a)         Approves the updated Application Form for the Project Fund noting that the guidelines would also be reviewed.

Motion carried (WHCB/2019/072)

 

7          Governance Support Officers Report

 

In report the Governance Support Officer provided an update on matters of interest including.

·                Project Fund

·                Nomination Community Board Executive Committee

·                Meeting Schedule

·                Round the Boards – OAR FM programme

·                Remuneration

·                Correspondence – Port Chalmers Historical Society

·                Action List

 

 

 

 

Moved (Trevor Johnson/Steve Walker):

That the Board:

 

a)         Nominates Jacqueline Ruston as the Zone 6 representative to the Community Board Executive Committee

Motion carried (WHCB/2019/073)

 

 

Moved (Francisca Griffin/Duncan Eddy):

That the Board:

b)        Agrees the first meeting for 2020 will be held on 5 February at 5.30 pm in the Rolfe Room.

Motion carried (WHCB/2019/074)

 

 

Moved (Trevor Johnson/Steve Walker):

That the Board:

c)         Agrees to participate in the OAR FM programme for Community Boards and allocates $270 for this project.

Motion carried (WHCB/2019/075)

 

Consideration was given to the letter from the Port Historical Society setting out details of the proposal to reinstate the time-ball that previously operated on the Flagstaff above Port Chalmers.  The group were seeking the Boards support for the project.

Cr Steve Walker withdrew from this item.

 

Moved (Trevor Johnson/Duncan Eddy):

That the Board:

d)        Agrees to support the project by the Port Historical Society to reinstate the time-ball.

Motion carried (WHCB/2019/076)

 

 

Discussion took place on the Action List with a number of amendments being made.  Comment was made regarding the presentation in the public forum on the future of the Sims Building.

 

Cr Walker withdrew from the discussion on the Sims building.

 

 

Moved (Trevor Johnson/Duncan Eddy):

That the Board:

e)        Request that the Council do not undertake any demolition work on the Sims Building until a feasibility study to restore the building has been undertaken.  to support the project by the Port Historical Society to reinstate the time-ball.

Motion carried (WHCB/2019/077)

 

 

 

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

f)         Notes the Governance Support Officers Report.

g)         Amends the Action List as appropriate

Motion carried (WHCB/2019/078)

 

8          Board Representation and Areas of Responsiblity

 

 

Consideration was given to the recommendation from the Chairperson to appoints to various outside organisations and areas of responsibility.

 

a)         Port Environment Liaison Committee – Jacque Ruston and Francisca Griffin as alternate

 

b)        Ravensdown Community Liaison Group – Trevor Johnson

 

c)         Keep Dunedin Beautiful – Duncan Eddy

 

d)        Communications/Facebook – Jacque Ruston

 

e)        West Harbour Beautification Trust – Francisca Griffin

 

f)         Policing Issues – Jan Tucker

 

g)         Vision Port Chalmers – Jan Tucker

 

h)        Access Radio – Francisca Griffin

 

i)          Social Media – Francisca Griffin

 

j)          Community Awards – Ange McErlane

k)         Albertson Avenue Beautification Project – Francisca Griffin

 

Moved (Francisca Griffin/Steve Walker):

That the Board:

 

a)    Approves the Board Representation and Areas of Responsibility.

Motion carried (WHCB/2019/079)

 

9          Chairperson's Report

 

The Chairperson provided an update on matters of interest including:

·                Reserves and Beaches Bylaw 2017- Long Beach Domain (Attachment A)

·                Emergency Response Guide and West Harbour Working Group

·                FENZ Otago – Local Advisory Committee (Attachment B)

·                Flagpole

 

 

Discussion took place on the removal of access to the Long Beach Domain.  Members expressed concern regarding the lack of consultation.  Comment was also made that the loss of access to the domain would make it difficult for some users to access the picnic area.  It was also noted that there was limited carparking available in the area. 

 

 

Moved (Trevor Johnson/Jan Tucker):

That the Board:

a)         Requests that the Council stop any further work on the Long Beach Domain and that access remains for this summer. 

Motion carried (WHCB/2019/080)

 

 

The Chairperson advised that David Loughrey, reporter for the Otago Daily Times, had recently passed away.  His last story had been a satire about vampires and had referred to the Pioneer Hall and the Board.  She would like to respond in kind as the Chairperson of the Board and Pioneer Hall committee.

 

There was general agreement to this.

 

 

Moved (Trevor Johnson/Steve Walker):

That the Board:

a)         Notes the Chairperson’s Report.

Motion carried (WHCB/2019/081)

 

10        Council Activities

 

 

Cr Walker provided an update on matters of interest including councillor induction sessions, the Provincial Growth Fund allocation and trial Octagon closure.  He also advised that work would start on the cycleway on 17 December.

 

 

Moved (Francisca Griffin/Trevor Johnson):

That the Board:

a)         Notes the Council Activities Report.

Motion carried (WHCB/2019/082)

 

11        Notification of Items for Consideration by the Chairperson

 

 

Jan Tucker requested that the Board give consideration to replacing the tree in Grey Street to commemorate 15 years since the upgrade of the Town Hall.

 

Jacqueline Ruston requested that the Board consider asking the Council to provide assistance for rain water collection systems.

 

Angela McErlane requested that the Council install additional signage on Peninsula Beach Road to indicate that pedestrians and cyclists are also using the road.

 

 

 

 

 

The meeting concluded at 6.51 pm.

 

 

 

 

 

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C H A I R P E R S O N