Audit and Risk Subcommittee
MINUTES
Minutes of an ordinary meeting of the Audit and Risk Subcommittee held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Thursday 19 December 2019, commencing at 2.00 pm
PRESENT
Chairperson |
Susie Johnstone
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Members |
Mayor Aaron Hawkins |
Cr Christine Garey |
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Cr Doug Hall |
Cr Mike Lord |
IN ATTENDANCE |
Sue Bidrose (Chief Executive Officer), Dave Tombs (General Manager Finance and Commercial), John Christie (Director Enterprise Dunedin) and Andrew Slater (Manager Risk and Internal Audit) |
Governance Support Officer Wendy Collard
Moved (Cr Mike Lord/Cr Doug Hall): That the Subcommittee:
Accepts the apology from Janet Copeland.
Motion carried (AR/2019/103) |
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Moved (Susie Johnstone/Mayor Aaron Hawkins): That the Subcommittee:
Confirms the agenda without addition or alteration
Motion carried (AR/2019/104) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Susie Johnstone declared that she was a member of the Office of the Auditor General’s Audit and Risk Committee.
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Moved (Susie Johnstone/Mayor Aaron Hawkins): That the Subcommittee:
a) Notes the Elected or Independent Members' Interest Register; and b) Confirms the proposed management plan for Elected or Independent Members' Interests. Motion carried (AR/2019/105) |
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A report from Civic provided the updated Audit and Risk Subcommittee Work Plan 2019-2020. There was discussions on the workplan for the upcoming year. |
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Moved (Susie Johnstone/Cr Mike Lord): That the Subcommittee:
a) Notes the Audit and Risk Subcommittee Work Plan. Motion carried (AR/2019/106)
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Moved (Cr Doug Hall/Cr Christine Garey): That the Subcommittee:
a) Notes the Corporate Policies register Motion carried (AR/2019/107) |
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A report from Civic provided a copy of the Audit and Risk Subcommittee’s delegations for the Subcommittee’s information. |
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Moved (Susie Johnstone/Cr Mike Lord): That the Subcommittee:
a) Notes the Delegations for the Audit and Risk Subcommittee. Motion carried (AR/2019/108) |
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A report from Civic provided the schedule of meetings for 2020 for the Subcommittee’s information. |
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Moved (Cr Mike Lord/Cr Doug Hall): That the Subcommittee:
a) Notes the schedule of meetings for 2020. Motion carried (AR/2019/109) |
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A report from Finance provided a copy of the Financial Results for the period ending 31 October 2019 report which was presented to the Council meeting held on 10 December 2019. The General Manager Finance and Commercial spoke to the report and responded to questions. |
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Moved (Susie Johnstone/Mayor Aaron Hawkins): That the Subcommittee:
a) Notes the Financial Results for the period ending 31 October 2019 report. Motion carried (AR/2019/110) |
Moved (Mayor Aaron Hawkins/Cr Mike Lord): That the Subcommittee:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.
Motion carried (AR/2019/111) |
The meeting moved into non public at 2.15 pm and concluded at 4.58 pm.
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CHAIRPERSON