Council Annual Plan
MINUTES
Minutes of an ordinary meeting of the Annual Plan Council held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 29 January 2020, commencing at 9.00 am
PRESENT
Chairperson |
Mayor Aaron Hawkins
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Members |
Cr Sophie Barker |
Cr David Benson-Pope |
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Cr Rachel Elder |
Cr Doug Hall |
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Cr Carmen Houlahan |
Cr Marie Laufiso |
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Cr Mike Lord |
Cr Jim O'Malley |
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Cr Jules Radich |
Cr Chris Staynes |
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Cr Lee Vandervis |
Cr Steve Walker |
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Cr Andrew Whiley |
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IN ATTENDANCE |
Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Simon Drew (General Manager Infrastructure Services), John Christie (Director Enterprise Dunedin), Simon Pickford (General Manager Community Services) and Dave Tombs (General Manager Finance and Commercial). Carolyn Allan (Senior Management Accountant), Gavin Logie (Financial Controller), Sean Jacobs (Senior Policy Analyst), Sophie Lascarides (Policy Analyst), Chris Henderson (Group Manager Waste and Environmental Solutions), Tom Dyer (Group Manager 3 Waters), Nick Dixon (Group Manager Ara Toi), Adrian Blair (Group manager Customer and Regulatory Services), Nicola Pinfold (Group Manager Community and Planning), Robert West (Group Manager Parks and Recreation), Kat McNamara (Financial Analyst), Wai Piggott (Financial Analyst), Lawrie Warwood (Financial Analyst), Donna McTainsh (Financial Analyst) and Tami Sargeant (Team Leader Regulation management – Transport) |
Governance Support Officers Lynne Adamson, Wendy Collard, Jenny Lapham, Lauren McDonald and Natalie Savigny
There was no Public Forum.
Moved (Mayor Aaron Hawkins/Cr David Benson-Pope): That the Council:
Accepts the apology from Cr Christine Garey.
Motion carried (CAPCC/2020/001) |
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Moved (Mayor Aaron Hawkins/Cr Chris Staynes): That the Council:
Confirms the agenda with the following alterations:
- That Item C1 – Investment Property Rate of Return in the non-public section of the meeting be taken after Item 14 – Community Housing – Funding. - That Item 20 – Community Board presentations be taken at 9.00 am on Thursday 30 January 2020. Motion carried (CAPCC/2020/002) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Cr Steve Walker advised that he was a member of Keep Dunedin Beautiful.
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Moved (Mayor Aaron Hawkins/Cr Chris Staynes): That the Council:
a) Amends the Elected Members' Interest Register and b) Confirms the proposed management plan for Elected Members' Interests. c) Notes the Executive Leadership Team Register attached as Attachment B. Motion carried (CAPCC/2020/003) |
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A report from the Chief Executive Officer provides an overview of the draft operating budget for the Annual Plan 2020/21, effectively ‘year 3’ of the 10 year plan 2018-2028. The report highlighted new challenges for maintaining DCC activities and assets in a growth environment, as well as the budget pressures associated with decreased revenue from the Green Island Landfill. The Chief Executive Officer (Sue Bidrose) spoke to her report and responded to questions. |
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The Mayor advised that all resolutions could be subject to change at the end of the meeting.
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Moved (Cr Lee Vandervis/Cr Jules Radich): That the Council:
Instead of personnel costs being raised by 7.4%; staff costs be limited to 3% which is the same percentage we are raising fees and charges.
Division The Council voted by division.
For: Crs Jules Radich and Lee Vandervis (2). Against: Crs David Benson-Pope, Sophie Barker, Rachel Elder, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (12). Abstained: Nil
The division was declared LOST by 12 votes to 2
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Moved (Mayor Aaron Hawkins/Cr David Benson-Pope): That the Council:
a) Adopts the draft 2020/21 operating budget for the DCC overall as shown/amended at Attachment A for the purposes of developing the Annual Plan 2020/21 and engaging with the community. b) Notes that any resolution made in this section of the meeting may be subject to further discussion and decision by the meeting. Motion carried (CAPCC/2020/004) with Cr Vandervis recording his vote against |
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A report from Finance advised that the draft budget as presented for 2020-21 proposed an overall increase in rates of 6.5% which were collected using the rating method. The proposed rates incorporated the budget increase and changes in the rating database (new improvements, new homes and the impact of the 2019 general revaluation). |
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The Financial Controller (Gavin Logie) and the Senior Management Accountant (Carolyn Allan) spoke to the report and responded to questions.
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Moved (Mayor Aaron Hawkins/Cr David Benson-Pope): That the Council: a) Request a report in time for the February 11th meeting, presenting options to increase the proportion of rates revenue collected by way of the general rate Division
The Council voted by division.
For: Crs Sophie Barker, David Benson-Pope, Rachel Elder, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Lee Vandervis, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (14). Against: Nil Abstained: Nil
The division was declared CARRIED by 14 votes to 0
Motion carried (CAPCC/2020/005)
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Moved (Cr David Benson-Pope/Cr Jim O'Malley):
That the Council:
a) Requests that staff provide a background report, for consideration at the time of the next Long Term Plan, on Property Category Differentials. Division The Council voted by division:
For: Crs Sophie Barker, David Benson-Pope, Rachel Elder, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Lee Vandervis, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (14). Against: Nil Abstained: Nil
The division was declared CARRIED by 14 votes to 0
Motion carried (CAPCC/2020/006)
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During discussion Cr Mike Lord left the meeting at 10.53 am and returned at 10.55 am.
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Moved (Cr Lee Vandervis/Cr Doug Hall): That the Council:
Change the Dunedin City Council commercial rates differential to 1.66 to be competitive with Christchurch
Division The Council voted by division:
For: Crs Doug Hall and Lee Vandervis (2). Against: Crs Sophie Barker, David Benson-Pope, Rachel Elder, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (12). Abstained: Nil
The division was declared LOST by 12 votes to 2
Motion carried (CAPCC/2020/007)
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Moved (Mayor Aaron Hawkins/Cr Rachel Elder): That the Council:
Adjourn the meeting for 15 minutes.
Motion carried (CAPCC/2020/008)
The meeting adjourned at 11.00 am and reconvened at 11:18am.
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Moved (Mayor Aaron Hawkins/Cr Chris Staynes): That the Council: a) Notes the Rating Report b) Notes that a follow up report will be provided to the 24 February 2020 Council meeting. Motion carried (CAPCC/2020/009) |
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A report from 3 Waters provided an overview of the draft 2020/21 budgets for the Three Waters Group including water supply, sewerage and sewerage (wastewater) and stormwater activities. |
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The Group Manager 3 Waters (Tom Dyer) spoke to report and responded to questions in regard to increase of water supply fees and increased staff costs.
Cr Doug Hall left the meeting at 11:22 am and returned at 11:26 am. Cr Mike Lord left the meeting at 11:25 am and returned at 11:27 am.
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Moved (Cr Rachel Elder/Cr Jim O'Malley): That the Council:
a) Approves for the purposes of developing the Annual Plan 2020/21 and engaging with the community: i) The draft 2020/21 operating budget for the Three Waters Group as shown/amended at Attachment A. ii) The draft 2020/21 fees and charges schedules for Water and Wastewater as shown/amended at Attachment B. Motion carried (CAPCC/2020/010) with Cr Vandervis recording his voting against |
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A report from Transport provided an overview of the draft 2020/21 budget for the Roading and Footpaths Group including the Transport activity and provided an update on the resourcing of parking related studies and business cases. The General Manager Infrastructure Services (Simon Drew) spoke to the report and responded to questions on the Transport budget for the maintenance of vegetation.
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Cr Andrew Whiley left the meeting at 12:00 noon. Cr Michael Lord left the meeting at 12:23pm and returned at 12:24pm.
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Moved (Mayor Aaron Hawkins/Cr Jim O'Malley): That the Council: a) Allocate up to $600k to provide for cheaper public bus fares from July 1, 2020; b) Request a report in time for the February 11th meeting, outlining options to resource this; and c) Request a report in time for Annual Plan deliberations providing options for delivering a new fare structure. Division The Council voted by division
For: Crs
David Benson-Pope, Sophie Barker, Rachel Elder, Doug Hall, Marie Laufiso, Jim
O'Malley, Jules Radich, Chris Staynes, Steve Walker and Against: Crs Carmen Houlahan, Mike Lord and Lee Vandervis (3). Abstained: Nil
The division was declared CARRIED by 10 votes to 3
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Moved (Cr Jim O'Malley/Cr Carmen Houlahan): That the Council:
a) Approves for the purposes of developing the Long Term Plan an analysis of the contribution of rail to alleviating transport demand. Motion carried (CAPCC/2020/011)
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Moved (Mayor Aaron Hawkins/Cr Chris Staynes): That the Council:
a) Approves for the purposes of developing the Annual Plan 2020/21 and engaging with the community: i) The draft 2020/21 operating budget for the Roading and Footpaths Group as shown/amended at Attachment A. ii) The draft 2020/21 fees and charges schedules for the Roading and Foothpaths Group as shown/amended at Attachment B.
Motion carried (CAPCC/2020/012) with Cr Vandervis recording his vote against
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Moved (Mayor Aaron Hawkins/Cr Chris Staynes): That the Council: Adjourn the meeting for 50 minutes. Motion carried (CAPCC/2020/013)
The meeting adjourned at 12:50pm and reconvened at 1.46 pm |
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A report from Transport provided an update on the Central City Bus Loop trial work undertaken and planned collaboratively between the DCC and the Otago Regional Council (ORC) in 2019/20. A joint DCC and ORC feasibility study has been initiated, however the study and preparation of trial options has been delayed, with initial outcomes expected in April 2020. |
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The General Manager Infrastructure Services (Simon Drew) and the Senior Transport Planner (Simone Handwerk) spoke to the report and responded to questions.
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Moved (Cr David Benson-Pope/Cr Mike Lord): That the Council:
a) Notes the progress on the central city bus loop trial work. Motion carried (CAPCC/2020/014) |
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A report from Waste and Environmental Solutions provided an overview of the draft 2020/21 budget for the Waste Management Group which included the Waste and Environmental Solutions activity.
The General Manager Infrastructure Services (Simon Drew) and the Group Manager Waste and Environmental Solutions (Chris Henderson) spoke to the report and responded to questions.
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Moved (Cr Mike Lord/Cr Doug Hall): That the Council: a) Adopts for the purposes of developing the Annual Plan 2020/21 and engaging with the community: i) The draft 2020/21 operating budget for the Waste Management Group as shown/amended at Attachment A. ii) The draft 2020/21 fees and charges schedules for Waste and Environmental Solutions as shown/amended at Attachment B. Motion carried (CAPCC/2020/015) with Cr Vandervis recording his vote against |
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A report from Parks and Recreation provided Council with an update on Track audit and Track levels of provision (LOP) work undertaken and planned by Parks and Recreation (PARS) staff in 2019/20. The General Manager City Services (Sandy Graham) and the Group Manager Parks and Recreation (Robert West) spoke to the report and responded to questions. |
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Moved (Cr Rachel Elder/Cr Doug Hall): That the Council:
a) Notes the progress and planned actions on the PARS Track audit and Track LOP Project for 2019/20. b) Notes that the completed PARS Track audit and Track LOP Project will inform the PARS Tracks capital and operational budget for Council to consider as part of the 10 Year Plan deliberations. Motion carried (CAPCC/2020/016) |
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A report from Property provided an overview of the draft 2020/21 budgets for the Property Services Group, which included community housing; investment; commercial; community and operational property. |
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The General Manager City Services (Sandy Graham) and the Property Manager (Rory Hibbs) spoke to the report and responded to questions.
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Moved (Cr Steve Walker/Cr Doug Hall): That the Council:
a) Approves for the purposes of developing the Annual Plan 2020/21 and engaging with the community: i) The draft 2020/21 operating budget for the Property Services Group as shown/amended at Attachment A. ii) The draft 2020/21 fees and charges schedules for Community Housing and Community Property as shown/amended at Attachment B. Motion carried (CAPCC/2020/017) |
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Moved (Mayor Aaron Hawkins/Cr Chris Staynes): That the Council:
Adjourn the meeting for 15 minutes.
Motion carried (CAPCC/2020/018)
The meeting adjourned at 3.10 pm and reconvened at 3.25 pm
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Resolution to exclude the public |
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Moved (Mayor Aaron Hawkins/Cr Chris Staynes): That the Council:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.
Motion carried (CAPCC/2020/019) |
The meeting went into non-public session at 3.27 pm and reconvened in public at 3.50 pm.
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A report from Property provided an update on funding of Dunedin City Council’s Community Housing portfolio (“the portfolio”) and on the review of the Dunedin Housing Policy 1997. The General Manager City Services (Sandy Graham) and the Planning and Support Manager (Anna Nilsen) spoke to the report and responded to questions.
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Moved (Cr Marie Laufiso/Cr Chris Staynes): That the Council:
a) Notes that the Community Housing portfolio is forecast to return a deficit of $600k in the draft 2020/21 budget. b) Notes that staff will carry out a full review of both the Dunedin Housing Policy 1997, and the Social Housing Strategy 2010-2020 as part of the 10-year Plan process. Motion carried (CAPCC/2020/020) |
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A report from Ara Toi provided an overview of the draft 2020/21 budgets for the Libraries and Museums Group, and includes the following activities: |
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The General Manager Community Services (Simon Pickford) and the Group Manager Ara Toi (Nick Dixon) spoke to the report and responded to questions.
During the discussion Cr Doug Hall left the meeting at 4.30 pm and returned at 4.35 pm.
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Moved (Cr Doug Hall/Cr Chris Staynes): That the Council:
a) Approves for the purposes of developing the Annual Plan 2020/21 and engaging with the community: i) The draft 2020/21 operating budget for the Libraries and Museums Group as shown/amended at Attachment A. ii) The draft 2020/21 fees and charges schedules for the Libraries and Museums Group as shown. Motion carried (CAPCC/2020/021) |
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The Regulatory Services Group report provided an overview of the draft 2020/21 budgets. |
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The General Manager Community Services (Simon Pickford) and the Group Manager Regulatory Services (Adrian Blair) spoke to the report and responded to questions.
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Moved (Cr David Benson-Pope/Cr Chris Staynes): That the Council:
a) Approves for the purposes of developing the Annual Plan 2020/21 and engaging with the community: i) The draft 2020/21 operating budget for the Regulatory Services Group. ii) The draft 2020/21 fees and charges schedules for Alcohol Licensing, Animal Services, Building Services, Environmental Health, Parking Operations and Parking Services. Motion carried (CAPCC/2020/022) |
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A report from Community and Planning provided an overview of the draft 2020/21 budgets for the Community and Planning Group. |
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The General Manager City Services (Sandy Graham) and the Group Manager Community and Planning (Nicola Pinfold) spoke to the report and responded to questions.
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Moved (Cr David Benson-Pope/Cr Steve Walker): That the Council: Motion carried (CAPCC/2020/023)
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Cr Carmen Houlihan left the meeting at 4.48 pm and returned at 4.53 pm
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Moved (Cr Rachel Elder/Cr David Benson-Pope): That the Council: b) Requests that staff report back to the Council on any proposed beautification plans for Lorne Street. Motion carried (CAPCC/2020/024)
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Moved (Mayor Aaron Hawkins/Cr David Benson-Pope): That the Council:
a) Approves for the purposes of developing the Annual Plan 2020/21 and engaging with the community: i) The draft 2020/21 operating budget for the Community and Planning Group. ii) The draft 2020/21 fees and charges schedules for Resource Consents. Motion carried (CAPCC/2020/025) with Cr Vandervis recording his vote against.
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Moved (Mayor Aaron Hawkins/Cr David Benson-Pope): That the Council: Adjourn the meeting until 9:00 am on Thursday, 30 January 2020.
Motion carried (CAPCC/2020/026)
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The meeting adjourned at 4.58 pm and reconvened at 9.04 am on Thursday, 30 January 2020.
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A report from Economic Development provided an overview of the draft 2020/21 budgets including Economic Development, Destination Dunedin and Dunedin i-site Visitor Centre (Visitor Centre) activities. |
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Cr Doug Hall entered the meeting at 10:51 am.
The Director Enterprise Dunedin (John Christie) and the Economic Development Programme Manager (Fraser Leggett) spoke to the report and responded to questions.
Cr Doug Hall left the meeting at 11:02am and returned 11:03am.
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Moved (Cr Chris Staynes/Cr Jim O'Malley): That the Council:
a) Approves for the purposes of developing the Annual Plan 2020/21 and engaging with the community: i) The draft 2020/21 operating budget for the Economic Development Group as shown/amended at Attachment A. ii) The draft 2020/21 fees and charges schedules for the Economic Development Group as shown/amended at Attachment B. Motion carried (CAPCC/2020/027) |
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A report from Governance and Support Services (GSO) provided an overview of the draft 2020/21 budgets, including for the group activities, including: Business information Services (BIS); Civic and Administration; Corporate Leadership; Corporate Policy; Council Communications and Marketing (CCM); Customer Solutions; Civil Defence; Finance and Commercial; Fleet Operations; People, Safety and Culture; Investment Account and the Waipori Fund. |
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The General Manager City Services (Sandy Graham) and the Financial Controller (Gavin Logie) spoke to the report and responded to questions.
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Moved (Mayor Hawkins/Cr Doug Hall):
That the Council:
a) Approves for the purposes of developing the Annual Plan 2020/21 and engaging with the community: i) The draft 2020/21 operating budget for the Governance and Support Services Group as shown/amended at Attachment A. ii) The draft 2020/21 fees and charges schedules for the Governance and Support Services Group as shown/amended at Attachment B. Division The Council voted by division:
For: Crs David Benson-Pope, Sophie Barker, Rachel Elder, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (13). Against: Cr Lee Vandervis (1). Abstained: Nil
The division was declared CARRIED by 13 votes to 1
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Moved (Cr David Benson-Pope/Cr Jules Radich):
a) Requests staff report back on priorities for upgrade of existing, or construction of new public toilets
Motion carried (CAPCC/2020/028) |
11. Continued Reserves and Recreation Facilities 20/21 Draft Budget |
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Mayor Hawkins spoke to the amendment sought for the removal of Council fees for barbeques.
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Moved (Mayor Aaron Hawkins/Cr Andrew Whiley): That the Council: a) Approves the removal of the proposed fees for Council barbeque facilities Motion carried (CAPCC/2020/029)
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Moved (Mayor Aaron Hawkins/Cr Rachel Elder): That the Council:
a) Approves for the purposes of developing the Annual Plan 2020/21 and engaging with the community: i) The draft 2020/21 operating budget for the Reserves and Recreational Facilities Group as shown/amended at Attachment A. ii) The draft 2020/21 fees and charges schedules for Parks Operations, Aquatic Services, Botanic Garden and Cemeteries and Crematorium as shown/amended at Attachment B.. Motion carried (CAPCC/2020/030) with Cr Vandervis recording his vote against |
The meeting concluded at 11:32am.
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MAYOR