Saddle Hill Community Board



Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Brighton Surf Life Saving Clubrooms, Brighton Road, Brighton on Thursday 23 January 2020, commencing at 1.00 pm





Scott Weatherall


Deputy Chairperson

Paul Weir




Christina McBratney

Keith McFadyen


Cr Jules Radich

Leanne Stenhouse



Nick Dixon, Group Manager Ara Toi


Governance Support Officer                  Lynne Adamson




1          Public Forum

1.1 – 5G Free Dunedin


Christopher Le Breton and John Bentham tabled written documentation and spoke to the Board on their opposition to the 5G Network.


2          Apologies

Moved (Scott Weatherall/Keith McFadyen):

That the Board:

Accepts the apology from John Moyle.

Motion carried (SHCB/2020/001)


3          Confirmation of agenda



Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:


Confirms the agenda with the following addition or alteration:


“That the funding application from Big Rock School be accepted and be taken as Item 6a following Item 6.”


Motion carried (SHCB/2020/002)



4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


The Chairperson (Scott Weatherall) and Leanne Stenhouse declared an interest in Item 6a – Funding Application from Big Rock School.  



Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:


a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2020/003)


5          Confirmation of Minutes

5.1       Saddle Hill Community Board meeting - 28 November 2019


Moved (Leanne Stenhouse/Paul Weir):

That the Board:


Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 28 November 2019 as a correct record.

Motion carried (SHCB/2020/004)


Part A Reports

6          Youth Ambassador Award


Following discussion, the Board agreed that they would continue to support the Youth Ambassador Award.  Applications would close on Friday 3 April.

Scott Weatherall would lead the project with Leanne Stenhouse and Cr Jules Radich would providing support.  Applicants would be interviewed with the findings being reported back to the Board meeting to be held on Thursday 30 April 2020.




Moved (Keith McFadyen/Paul Weir):

That the Board:


a)     Approves continuation with the Youth Ambassador Award.

Motion carried (SHCB/2020/005)


The Chair withdrew from the following item and Paul Weir assumed the Chair.


6a       Funding Application


Scott Weatherall and Leanne Stenhouse withdrew from this item.


The Board considered a funding application from Big Rock School for $500.00 towards the purchase of a van to support their E.O.T.C. programme.  It was noted that the school had already raised $3,500 towards the $7,000 cost of the van and that they sought to fund the remainder through school funds and an application to the Bendigo Valley Community Trust.  The van would also be made available to other community organisations such as the surf club.



Moved (Christina McBratney/ Keith McFadyen):

That the Board:


a)         Approves the funding application for $500.00 from Big Rock School.

Motion carried (SHCB/2020/006)



7          Community Board - Community Plans


A report from Civic advised that a Community Board workshop had been held on 19 December 2019, to consider how Community Boards could develop community plans for each of the Community Board areas, and how those plans may contribute to the DCC’s next 10 year plan. 

Council staff had developed a draft template for use by each Community Board which was presented for consideration.

There was a discussion on various projects for the Community Plan which would be updated and circulated to members.


Moved (Scott Weatherall/Christina McBratney):

That the Board:


a)     Notes the process for the development of Community Board Community Plans.

Motion carried (SHCB/2020/007)


8          Board Updates


Board members provided updates on activities undertaken on behalf of the Board which included:

-      Keep Dunedin Beautiful – The first meeting for the year would be held on Monday 3 February.

-      Coastal Dune Regeneration Programme – once the seedlings had grown the programme could be reassessed

-      Community Response Plan – Civil Defence advised that they were awaiting information from Greater Green Island for inclusion in the plan

-      Kaikorai Estuary Car Park – would be included in the drive around with staff next week.

        Brighton Gala Day – the manning of the stall at the upcoming Brighton Gala Day was discussed

-      Neighbours Day – Christina McBratney with support from Paul Weir agreed to lead the support for a neighbours day proposed to be held for tweens in Waldronville.


Moved (Scott Weatherall/ Leanne Stenhouse):

That the Board:


a)     Notes the Board updates.

Motion carried (SHCB/2020/008)


9          Governance Support Officer's Report


A report from Civic informed the Saddle Hill Community Board of activities relevant to the Board’s area which included:

a)         Project Fund

b)        Playground Upgrade Information

c)         Freedom Camping

d)        Reserves and Beaches Bylaw

e)        Parks and Reserves Action Updates

·                Barneys Island, Brighton – the Board discussed concerns that had been raised at the August 2019 meeting with respect to the work undertaken by contractors on Barneys Island.  Contractors had felled dead trees but had not removed the wood thereby blocking the routes penguins used when coming onshore to nest.  The Board requested that staff speak to Predator Free Otago representatives to identify methods to clear the wood and waste and make the island more accessible for penguins once more.

f)         Transport Action Updates

·                Scroggs Hill Road – the Board once again raised their concerns with the speed of traffic on Scroggs Hill Road.  They acknowledged the information they had received that this would be addressed as part of the resource consent for the new subdivision on Scroggs Hill Road however, they noted that this was still approximately 18 months away and the speed issue needed to be addressed with more urgency.  The Board had previously requested white lines be painted down the middle of the section of Scroggs Hill Road currently without them as a mitigation method and they requested that this be urgently looked into or alternative measures such as speed bumps being installed as this is a real health and safety risk.

·                Resource Consents – the Board would like notification of any big developments planned for their area.

·                Resealing outside Brighton Shop – Brighton Road and in turn, the area outside the Brighton Shop was resealed.  The seal lifted and was walked into the shop causing damage to the flooring.  There was notification that this had been referred to Downer to have the issue rectified however it is still outstanding and the Board seek a resolution for the owner as the flooring is badly damaged.

g)         DCC Annual Plan Submission



Moved (Scott Weatherall/Paul Weir):

That the Board:


a)     Notes the Governance Support Officer’s Report

Motion carried (SHCB/2020/009)


10        Chairperson's Report


The Chairperson (Scott Weatherall) provided an update on items of interest to the Board which included:

·                Community Plan – the Chair thanked members for their input to the Board submission.

·                Taieri Mouth Road Laybys – the Chair expressed frustration at not gaining traction on having a meeting with staff, DoC and Board members to discuss the state of the laybys along Taieri Mouth Road.  He advised that lack of visibility leaving some of these and the dryness and length of the grass posed a real cause of concern.

·                Freedom Camping – the Braids Hill Reserve was a popular place for freedom campers however the community have indicated that they do not want capacity increased at all.  It was noted that the Board would submit on this when the Freedom Camping Bylaw was reviewed.

·                Senior Firefighter Colin Astle – a Board representative had been invited to Senior Firefighter Colin Astle’s Double Gold Star presentation on Saturday 22 February. The Board would write a letter of thanks and congratulations to Mr Astle.

·                Sunshades at Playgrounds – the Board discussed the benefits of sunshades at playgrounds and agreed that the installation of sunshades and water fountains at parks would be included in the Long Term Plan as a community project with  Delta Drive, Fairplay Street Reserve and Brighton Domain identified as areas that would benefit.




Moved (Chairperson Scott Weatherall/Keith McFadyen):

That the Board:


a)     Notes the Chairperson’s Report.

Motion carried (SHCB/2020/010)


11        Councillor Update


Councillor Jules Radich provided an update on items of interest which included:

·                Dunedin City Council Annual Plan and Long Term Plan process – In response to a question Cr Radich explained the general rate increase and valuation.



Moved (Scott Weatherall/Paul Weir):

That the Board:


a)     Notes the update from Cr Radich.

Motion carried (SHCB/2020/011)


12        Items for Consideration by the Chair


There were no items identified.



The meeting concluded at 2.24 pm