Mosgiel-Taieri Community Board
MINUTES
Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 05 February 2020, commencing at 5.08 pm
PRESENT
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Chairperson |
Joy Davis |
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Deputy Chairperson |
Dean McAlwee
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Members |
Phillipa Bain |
Martin Dillon |
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Cr Carmen Houlahan |
Brian Miller |
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Brian Peat |
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IN ATTENDANCE |
Nicola Pinfold (Group Manager, Community and Planning)
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Governance Support Officer Wendy Collard
There was no Public Forum.
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Moved (Joy Davis/Dean McAlwee): That the Board:
Confirms the agenda without addition or alteration
Motion carried (MTCB/2020/001) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Brian Miller provided an update to his register of interests.
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That the Board:
a) Amends the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (MTCB/2020/002) |
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5.1 Mosgiel-Taieri Community Board meeting - 28 November 2019 |
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Moved (Brian Peat/Phillipa Bain): That the Board:
Confirms the public part of the minutes of the Mosgiel-Taieri Community Board meeting held on 28 November 2019 with the minor amendment as agreed. Motion carried (MTCB/2020/003) |
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A report from Civic provided the proposed schedule of meetings for 2020 for the Board’s consideration and amendment if required. Following discussion, it was agreed that the 18 March 2020 Board meeting would be held in Outram. It was noted that the Board would confirm the venue for its meeting being held on 18 November 2020 at a future meeting.
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Moved (Dean McAlwee/Cr Carmen Houlahan): That the Board:
a) Adopts the schedule of meetings for 2020 b) Notes the venue for the 18 March 2020 meeting would be in Outram Motion carried (MTCB/2020/004) |
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Mr Miller withdrew from the discussion on the Freedom Camping item. A report from Civic provided an update on activities relevant to the Board’s area which included: a) Project Fund b) Playground Upgrade Information – Following discussion, the Board requested that staff advise them when the upgrades to playgrounds in their area was being undertaken. c) Freedom Camping d) Reserves and Beaches Bylaw e) Proposed Mosgiel Pool f) Parks and Reserves Updates East Taieri Dog Park – the Board requested an update for its next meeting. Silverstream Track – the Board has requested staff provide a timeframe to the completion of the mitigation of the trip hazard of the tree roots. g) Transport Updates |
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Following discussion, the Board agreed to participate in the OAR FM morning programme. |
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Moved (Dean McAlwee/Cr Carmen Houlahan): That the Board: a) Agrees to participate in the Otago Access Radio “Round the Board” programme and membership. b) Approves $240.00 towards the “Round the Board” programme from the Board’s Discretionary Fund. c) Approves $30.00 towards the membership of Otago Community Broadcasters Society from the Board’s Discretionary Fund. Motion carried (MTCB/2020/005) |
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Following discussion, the Board agreed to vote for Mandy Mayhem-Bullock as the Community Boards’ Executive Committee Zone Six Representative.
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Moved (Member Brian Miller/Member Phillipa Bain): That the Board: a) Votes for Mandy Mayhem-Bullock as the Community Boards’ Executive Committee Zone Six Representative
.Motion carried (MTCB/2020/006) |
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Councillor Houlahan withdrew from the item.
Following discussion on the proposed submission to Aurora Energy’s consultation document for the proposed customised price-quality application 2022-2024, it was agreed that the Board would submit the submission as presented by Mr Miller.
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Moved (Brian Miller/Dean McAlwee): That the Board:
Approves the submission to the Aurora Energy’s consultation document for the proposed customised price-quality application 2022-2024
Motion carried (MTCB/2020/007)
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Moved (Martin Dillon/Phillipa Bain): That the Board:
a) Notes the Governance Support Officer’s Report Motion carried (MTCB/2020/008) |
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A report from Civic advised that a Community Board workshop was held on 19 December 2019, to consider how Community Boards could develop community plans for each of the Community Board areas, and how those plans may contribute to the DCC’s next 10 year plan. There was discussion on the Board Discretionary Fund amount, and it was agreed that the Board would give consideration to including a request to Council for an increase when it formulated its submission to the Draft Annual Plan 2020/2021. Following further discussion, the Board agreed to hold a workshop to discuss the Community Board’s Community Plan. |
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Moved (Dean McAlwee/Phillipa Bain): That the Board:
a) Notes the process for the development of Community Board Community Plans. b) Agrees to hold a workshop to discuss the Community Plan. Motion carried (MTCB/2020/009) |
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A report from Civic advised that the Mosgiel-Taieri Community Board were required to appoint one Board member to the Mosgiel Aquatic Project Team for the triennium. It was noted that Martin Dillion and Brian Miller had expressed an interest in being the Board’s representative.
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Moved (Brian Peat/Dean McAlwee): That the Board:
a) Appoints a Brian Miller as its representative on the Mosgiel Aquatic Project Team Motion carried (MTCB/2020/010)
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The Board agreed to write a letter to the Taieri Community Facilities Trust (the Trust) in particular Irene Mosley acknowledging the hard work that had been undertaken in respect of the project.
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The Chairperson, on behalf of the Board, sincerely thanked Martin Dillion for all his hard work as a Trustee of the Taieri Community Facilities Trust and as the Board’s representative on the Mosgiel Aquatics Project Team during the last triennium. |
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There was discussion on the appointment of Board members to various representative roles and other responsibilities.
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Moved (Dean McAlwee/Cr Carmen Houlahan): That the Board:
a) Appoints the following: i. Dean McAlwee as the Mosgiel-Taieri Community Board Grants Liaison. ii. Martin Dillon to the digitising of the Taieri Herald project. iii. Phillipa Bain and Joy Davis to the Heritage Arts Trail project. iv. Cr Carmen Houlahan and Joy Davis as the Board’s representative to the Mosgiel Business Association. v. Cr Carmen Houlahan and Joy Davis as the Board’s representative to Federated Farmers, if Federated Farmers agree. vi. Dean McAlwee as the Board’s representative to the Mosgiel Coronation Hall Trust Committee. vii. Joy Davis as the Board’s representative to Mosgiel and Taieri Emergency Group. viii. Dean McAlwee as the Board’s representative to the Outram Emergency Group. ix. Martin Dillon to the relocation and update of the Elected Members’ Honour Board at the Mosgiel Library project. x. Phillipa Bain, Dean McAlwee and Joy Davis as the Board’s representatives on the Safe Pedestrian and Cycle Accessways project. xi. Brian Peat to the Silverstream plantings project. xii. Brian Peat as the administrator for the Board’s Social Media. xiii. Brian Peat and Dean McAlwee as the Board’s representative on the Tunnels Trust. xiv. Brian Miller to the Flood Mitigation Working Group. Motion carried (MTCB/2020/011) |
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A report from the Chairperson provided updates the Board on matters of interest since the previous meeting. |
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Moved (Joy Davis/Dean McAlwee): That the Board:
a) Notes the Chairperson’s update b) Approves $50.00 towards the purchase of petrol vouchers from the Project Fund as a thank you to the Saddle Hill Foundation Trust for the use of their van. c) Approves $74.75 to Positive Signs towards the costs of the Mosgiel-Taieri Community Board Brochure Motion carried (MTCB/2020/012) |
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Councillor Carmen Houlahan provided an update on matters of interest to the Board which included: · Draft Annual Plan 2020/21 · 10 year plan |
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Moved (Chairperson Joy Davis/Deputy Chairperson Dean McAlwee): That the Board:
a) Notes the Council Activities update Motion carried (MTCB/2020/013) |
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Brian Miller requested an update on the Council’s property along Dukes Road, Mosgiel. Brian Peat requested information on any upcoming celebrations for the 250th anniversary of Captain James Cook’s arrival.
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The meeting concluded at 6.48 pm.
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CHAIRPERSON