Minutes of an extraordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Wednesday 04 March 2020, commencing at 1.30pm





Mayor Aaron Hawkins


Deputy Mayor

Cr Christine Garey




Cr David Benson-Pope

Cr Rachel Elder


Cr Doug Hall

Cr Carmen Houlahan


Cr Marie Laufiso

Cr Mike Lord


Cr Jules Radich

Cr Chris Staynes


Cr Steve Walker

Cr Andrew Whiley



Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Simon Drew (General Manager Infrastructure Services), Dave Tombs (General Manager Finance and Commercial), John Christie (Director Enterprise Dunedin) and Graham McKerracher (Manager, Council Communications and Marketing), Karilyn Canton (Senior In-House Legal Counsel) and Michael Tannock (Network Assets Team Leader)


Governance Support Officer                  Lynne Adamson



1          Public Forum

There was no Public Forum.   


2          Apologies

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

Accepts the apologies from Cr Sophie Barker for absence and Cr Jim O’Malley for lateness.

Motion carried (CNL/2020/036)


3          Confirmation of agenda



Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:


Confirms the agenda with the following addition or alteration


In regard to Standing Order 21.4, that Option C be adopted in relation to moving and seconding and speaking to amendments.


Motion carried (CNL/2020/037)



4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:


a)     Notes if necessary the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the Executive Leadership Teams’ Interest Register.

Motion carried (CNL/2020/038)



Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:


Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:


General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution


Reason for Confidentiality

C1  Temporary Road Closure - Unnamed Legal Road adjacent to Anzac Avenue


The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.



The withholding of the information is necessary to maintain legal professional privilege.


The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.


This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.


Motion carried (CNL/2020/039)



The meeting moved into confidential at 1.31 pm and concluded at 1.40 pm.