Council

MINUTES

 

Minutes of an extraordinary meeting of the Dunedin City Council held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 09 March 2020, commencing at 3.26 pm

 

PRESENT

 

Mayor

Mayor Aaron Hawkins

 

Deputy Mayor

Cr Christine Garey

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Doug Hall

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Dave Tombs (General Manager Finance and Commercial), John Christie (Director Enterprise Dunedin) Jemma Adams (General Manager Dunedin City Holdings)

 

Governance Support Officer                  Lynne Adamson

 

 

 

1          Public Forum

There was no Public Forum.   

 

2          Apologies

There were no apologies.

 

 

3          Confirmation of agenda

 

 

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

 

That the Council:

 

Confirms the agenda with the following addition or alteration

 

In regard to Standing Order 21.4, that Option C be adopted in relation to moving and seconding and speaking to amendments.

 

Motion carried (CNL/2020/037)

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the Executive Leadership Teams’ Interest Register.

Motion carried (CNL/2020/038)

Reports

5          Consultation Document - 2020/21 Annual Plan

 

A report from Corporate Policy noted that Council needed to formally adopt the 2020/21 Annual Plan consultation document to ensure a fully compliant with audit process as per advice provided by Audit New Zealand.

 

The General Manager City Services (Sandy Graham) spoke to the report and advised that the Auditors had requested a change to Page 9 of the Independent Auditors Report with the addition of “To the readers” which had been precirculated to Councillors. 

 

Ms Graham then responded to questions.

 

 

Moved (Mayor Aaron Hawkins/Deputy Chairperson Christine Garey):

That the Council:

 

a)     Adopts the underlying information supporting the proposed amendment to the 2018‑28 10 year plan.

b)     Approves the Consultation Document which includes a proposed amendment to the 2018-28 10 year plan.

c)     Receives the ‘Independent Auditor’s Report’ from Audit New Zealand on the proposed amendment to the 2018-28 10 year plan noting the change to page 9.

d)     Adopts the Consultation Document which includes a proposed amendment to the 2018‑28 10 year plan.

Motion carried (CNL/2020/039)

 

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Rachel Elder):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Dunedin City Holdings - possible purchase

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (CNL/2020/040)

That Keith Cooper (Chairperson, Dunedin City Holdings Ltd) be permitted to attend the meeting to speak to Item C1 to provide assistance in relation to the matters to be discussed.

 

The meeting moved into confidential at 3.31 pm and concluded at 4.07 pm.

 

 

 

 

 

..............................................

MAYOR