Council
MINUTES
Minutes of an extraordinary meeting of the Dunedin City Council held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 09 March 2020, commencing at 3.26 pm
PRESENT
Mayor |
Mayor Aaron Hawkins |
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Deputy Mayor |
Cr Christine Garey
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Members |
Cr Sophie Barker |
Cr David Benson-Pope |
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Cr Rachel Elder |
Cr Doug Hall |
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Cr Carmen Houlahan |
Cr Marie Laufiso |
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Cr Mike Lord |
Cr Jim O'Malley |
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Cr Jules Radich |
Cr Chris Staynes |
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Cr Lee Vandervis |
Cr Steve Walker |
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Cr Andrew Whiley |
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IN ATTENDANCE |
Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Dave Tombs (General Manager Finance and Commercial), John Christie (Director Enterprise Dunedin) Jemma Adams (General Manager Dunedin City Holdings) |
Governance Support Officer Lynne Adamson
There was no Public Forum.
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Moved (Mayor Aaron Hawkins/Cr Steve Walker):
That the Council:
Confirms the agenda with the following addition or alteration
In regard to Standing Order 21.4, that Option C be adopted in relation to moving and seconding and speaking to amendments.
Motion carried (CNL/2020/037) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. c) Notes the Executive Leadership Teams’ Interest Register. Motion carried (CNL/2020/038) |
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The General Manager City Services (Sandy Graham) spoke to the report and advised that the Auditors had requested a change to Page 9 of the Independent Auditors Report with the addition of “To the readers” which had been precirculated to Councillors.
Ms Graham then responded to questions.
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Moved (Mayor Aaron Hawkins/Deputy Chairperson Christine Garey): That the Council:
a) Adopts the underlying information supporting the proposed amendment to the 2018‑28 10 year plan. b) Approves the Consultation Document which includes a proposed amendment to the 2018-28 10 year plan. c) Receives the ‘Independent Auditor’s Report’ from Audit New Zealand on the proposed amendment to the 2018-28 10 year plan noting the change to page 9. d) Adopts the Consultation Document which includes a proposed amendment to the 2018‑28 10 year plan. Motion carried (CNL/2020/039) |
Moved (Mayor Aaron Hawkins/Cr Rachel Elder): That the Council:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.
Motion carried (CNL/2020/040) |
That Keith Cooper (Chairperson, Dunedin City Holdings Ltd) be permitted to attend the meeting to speak to Item C1 to provide assistance in relation to the matters to be discussed.
The meeting moved into confidential at 3.31 pm and concluded at 4.07 pm.
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MAYOR