Grants Subcommittee

MINUTES

Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 18 March 2020, commencing at 9.30 am

PRESENT

Chairperson	Cr Christine Garey
Deputy Chairperson	Cr Marie Laufiso
Members	Cr Rachel Elder	Cr Chris Staynes
	Cr Steve Walker

IN ATTENDANCE

Joy Gunn (Manager Community Development and Events – via audio link), Kirsten Glengarry (Relationship Manager – Creative Industries and Strategic, Lisa Wilkie (Relationship Advisor Council Initiatives) and Mai Tamimi (Community Adviser)

Governance Support Officer                  Rebecca Murray

1          Apologies

An apology was received from Cr Sophie Barker.

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Accepts the apology from Cr Sophie Barker.

Motion carried (GS/2020/001)

2          Confirmation of agenda
	Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee: Confirms the agenda with the following alteration: - In regard to Standing Order 21.1 Option C be adopted in relation to moving and seconding and speaking to amendments. Motion carried (GS/2020/002)

3          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (GS/2020/003)

PART B

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

a) Recommends to Council that the Grants Management Policy requirements for any unspent funds within one year of receipt of the funds be suspended due to the Covid-19 virus.

b) Recommends to Council that the Grants Subcommittee be given the delegated authority to determine the appropriate time periods for spending allocated funds.

Motion carried (GS/2020/004)

Resolution to exclude the public

Moved (Cr Christine Garey/Cr Chris Staynes):

That the Subcommittee:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1  Selection of Non-Council Grants Subcommittee Representatives	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (GS/2020/005)

The meeting went into non-public at 9.39 am and concluded at 10.25 am.

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CHAIRPERSON