Mosgiel-Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the West Taieri Rugby Clubrooms, 102 Formby Street, Outram on Wednesday 18 March 2020, commencing at 5.00 pm

 

PRESENT

 

Chairperson

Joy Davis

 

Deputy Chairperson

Dean McAlwee

 

 

Members

Phillipa Bain

Martin Dillon

 

Cr Carmen Houlahan

Brian Miller

 

Brian Peat

 

 

 

IN ATTENDANCE

Sandy Graham (General Manager, City Services) and Chris Henderson (Group Manager, Waste and Environmental Solutions)

 

Governance Support Officer                  Wendy Collard

 

 

 

1          Public Forum

1.1       Memorial Wall or Berm at East Taieri Cemetery

 

Margaret Van Zyl tabled and spoke to the meeting regarding the installation of a memorial wall at the East Taieri Cemetery.  Mrs Van Zyl commented that she felt that there would be enough space to accommodate the wall and requested the Board’s support.

Mrs Van Zyl responded to questions from the Board.

 

 

1.2       Disc Golf Course

 

Mike Dalton tabled and spoke his request for consideration of a disc golf course in the Mosgiel area.  Mr Dalton provided an overview of the sport and the benefits to community both young and old.  He advised that he would not be seeking any funding from Council and requested the Board’s support for the project.

Mr Dalton responded to questions from the Board.

  

 

2          Apologies

An apology was received from Councillor Houlahan for lateness.

Moved (Joy Davis/Phillipa Bain)

That the Board:

Accepts the apology from Councillor Houlahan

Motion carried

 

3          Confirmation of agenda

 

 

Moved (Joy Davis/Dean McAlwee):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (MTCB/2020/014)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Joy Davis/Brian Peat):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2020/015)

 

5          Confirmation of Minutes

5.1       Mosgiel-Taieri Community Board meeting - 5 February 2020

 

Moved (Dean McAlwee/Martin Dillon):

That the Board:

 

Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 05 February 2020 as a correct record.

Motion carried (MTCB/2020/016)

    

Part A Reports

6          Waste Futures Project and Proposed Smooth Hill Landfill

 

A report from Waste and Environmental Solutions provided an update on the Waste Futures Project and the proposed Smooth Hill Landfill.

The Group Manager Waste and Environmental Solutions (Chris Henderson) spoke to the report and responded to questions.

It was noted that the Board were supportive of Council’s process to date.

 

 

Moved (Joy Davis/Dean McAlwee):

That the Board:

 

a)     Notes the Waste Futures Project and Proposed Smooth Hill Landfill report

Motion carried (MTCB/2020/017)

 

7          Governance Support Officer's Report

 

A report from Civic provided an update on activities relevant to the Board’s area which included:

a)         Project Fund

b)        Dukes Road – There was discussion on the usage of the site.

c)         Freedom Camping

d)        Mosgiel-Taieri Safer School Streets Project

e)        Draft Waste Minimisation and Management Plan

f)         Council Consultations  - Following discussion, it was agreed that the Board would submit to the Dunedin City Council’s draft 2020-21 Annual Plan.

g)         Otago Regional Council Consultation - Following discussion, it was agreed that the Board would submit to the draft 2020-21 Annual Plan.

 

 

Moved (Dean McAlwee/Phillipa Bain):

That the Board:

 

a)     Notes the Governance Support Officer’s Report

b)     Agrees that the Board would submit to the 2020/21 DCC Annual Plan.

c)     Agrees that the Board would submit to the 2020/21 ORC Annual Plan.

Motion carried (MTCB/2020/018)

 

8          Board Updates

 

Board members provided updates on the following:

 

1          Keep Dunedin Beautiful (KDB)

Phillipa Bain advised that Trees for Families was being held on 10 May 2020 and the cost of a tree would be $20.00.

 

2          Mosgiel Coronation Hall

Dean McAlwee provided an update and advised that the hall usage was good.

 

3          Mosgiel Aquatic Project Team

Brian Miller advised that the test drilling had been completed and the report on this would be presented to the next project meeting.

 

5          Mosgiel and Taieri Emergency Group.

Joy Davis commented that she had attended a meeting in the bunker which included a presentation on the community groups responsibilities during an activation.  It was anticipated that the group would meet bi-monthly.

 

6          Outram Emergency Group.

Dean McAlwee advised that there was a small group of residents had organised a phone and email tree for use during events.  He commented that the group’s main focus was neighbours looking out for neighbours.

 

7          Mosgiel-Taieri Safer School Streets Project

It was noted that an update has been provided in the Governance Support Officer’s report.

 

8          Silverstream Plantings

Brian Peat tabled and spoke to his update.

 

9          Social Media

Brian Peat provided an overview of the improvements that had been made to the Mosgiel-Taieri Community Board Facebook page.

 

10        Elected Members’ Honour Board

Martin Dillon advised that there was no update.

 

11        Dunedin Tunnel’s Trust

Dean McAlwee provided an update and commented there was a group investigating the installation of a cycleway from Waihola to Dunedin.  Mr McAlwee commented that it would be make sense to take a holistic approach to these projects.

 

12        Taieri Herald – digitisation

Martin Dillon advised that there was no update.

 

13        Communications and Engagement Activities

 

 

Moved (Phillipa Bain/Martin Dillon):

That the Board:

 

a)     Notes the Board Updates

Motion carried (MTCB/2020/019)

 

9          Chairperson's Report

 

A report from the Chairperson provided an update on matters of interest since the previous meeting.

Following discussion, it was agreed that it was important for the Board to place an article in the West Taieri of the Taieri newsletter.

 

Moved (Member Brian Miller/Member Phillipa Bain):

That the Board:

 

a)     Notes the Chairperson’s update

b)     Approves the funding of an article in the West Taieri of The Taieri newsletter three times a year at a total cost of $30.00 from the Board’s Project Fund.

c)     Approves the Chairperson writing to the Dunedin City Council’s Parks and Recreation regarding the maintenance of the parks and reserves in the Board’s area.

Motion carried (MTCB/2020/020)

 

10        Council Activities

 

Councillor Houlahan provided an update on matters of interest which included:

 

Draft Annual Plan consultation;

Economic Development; and

COVID 19

 

 

Moved (Member Phillipa Bain/Member Brian Peat):

That the Board:

 

Notes the Council Activities Update

 

Motion carried (MTCB/2020/021)

 

11        Items for consideration by the Chair

 

 

Brian Miller requested that an update on the rates intake within the Board’s area.

 

 

 

             

The meeting concluded at 6.40 pm

 

 

 

 

 

..............................................

CHAIRPERSON