Otago Peninsula Community Board



Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 12 March 2020, commencing at 10:03am.





Paul Pope


Deputy Chairperson

Hoani Langsbury



Lox Kellas

Graham McArthur


Cheryl Neill




Nicola Pinfold, Group Manager Community and Planning

Catherine Irvine, Senior Strategy and Policy Officer Solid Waste


Governance Support Officer                  Lauren McDonald



1          Opening

Paul Pope opened the meeting acknowledging the World Health Organisation’s declaration of COVID-19 as a pandemic and the ongoing impacts to be faced.

2          Public Forum

2.1       Public Forum

Fulton Hogan – Joe Connolly provided an update on the peninsula connection project including:

·         Vauxhaull section due for completion by 26 June 2020.

·         Congestion due to the stop/go traffic lights will continue for another week due to water mains work.

·         Sealing to commence for the next 600-700m section on 23 March 2020.

·         Water mains work due for completion by 31 March 2020.

Mr Connolly outlined the contingency plans in place for the Portobello Road closure over 3 days (29-31 March) from 7pm to 6am.  He confirmed that the road would only open to emergency service traffic and that the road closure was due to stormwater drainage to the subdivision above Proctor and Irvine Roads.  He confirmed public meeting to be held today (12 March) on the section work and road closure.


Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:

Extends Public Forum

 Motion carried (OPCB/2020/012)

Sam Neill spoke in regard to the letter from himself and wife Christine to the Board seeking the Board’s support for tar sealing a section of Allans Beach Road.  Sam clarified that a section of 500m was the request outside their residence (from the 70k speed zone sign along to the wool shed entrance of their property).  He advised he believed that a precedent had been set with seal on the Cape Saunders Road and considered that  the sealed roads provided easier maintenance.  He advised that part of the reason for the request was due to health concerns from the dust coming off Allans Beach Road (as one of the busiest gravel roads on the peninsula), due to tourists and the popularity of Allans Beach.  A result of the level of traffic and the dusted created entering the tank water supply to their home which was impacting their health and wellbeing.  He and his wife Christine  were seeking the Board’s support for Annual Plan consultation of the issue.


Sam responded to questions from Board members in regard to options to contain the dust on the road and advise he was strongly against the use of oil to control the dust on the road due to carcinogenic concern during the breakdown of the oil.


Board members acknowledged the level of traffic on the Allans Beach Road and the impact on the Neill’s water supply and the letter would be forwarded by the Board to the Transport Team.



Macandrew Bay Boat Club pontoon


Roy Roker, Commodore of the Macandrew Bay Boat Club spoke about replacement of the pontoon which had been removed by DCC approximately 6 years ago under agreement that Council would remove, repair and install the pontoon in another location and to replace the pontoon with one more suitable to the conditions at Macandrew Bay.  He advised his concern and frustration that the club was still without a pontoon which greatly affected access to Macandrew Bay beach and shops by recreational water users. He advised that he had received a letter from DCC to advise that a request for resource consent to the ORC had been made for a new pontoon structure.  Roy responded to questions from Board members.


The Board were supportive of establishing a timeframe with DCC on when the pontoon structure would be in place.


Paul Pope confirmed he would forward correspondence to staff on the Board’s behalf.




3          Apologies

Moved (Member Lox Kellas/Chairperson Paul Pope):

That the Board:


Accepts the apologies from Edna Stevenson and Cr Andrew Whiley.


Motion carried (OPCB/2020/013)


4          Confirmation of agenda



Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:


Confirms the agenda without addition or alteration

Motion carried (OPCB/2020/014)



5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.




Moved (Chairperson Paul Pope/Member Cheryl Neill):

That the Board:


a)     Notes if necessary the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

 Motion carried (OPCB/2020/015)


6          Confirmation of Minutes

6.1       Otago Peninsula Community Board meeting - 23 January 2020


Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:


Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 23 January 2020 as a correct record.

Motion carried (OPCB/2020/016)


Part A Reports

7          Governance Support Officer's Report


The report informed the Otago Peninsula Community Board of activities relevant to the Board area including:

a)    Project Fund – balance of funds confirmed as $3,704.15.

b)   Correspondence – Discussion was held on the Notice of Intent from the Department of Conservation and Fisheries NZ to apply for marine protection measures, noting the online submission period of two months from 17 February 2020.  

Paul Pope asked board members to read the online information and advise him if a submission was desired to be made from the Community Board .

Moved (Chairperson Paul Pope/Member Lox Kellas):

That the Board;

Approve the Chairperson to make a submission on behalf of the Board to the Department of Conservation and Fisheries New Zealand’s notice of intention for marine protection measures.

Motion carried

c)    Freedom Camping Report – the report was taken as read with no discussion.

d)   Draft Waste Minimisation and Management Plan (WMMP) – Catherine Irvine, Senior Strategy and Policy Officer Solid Waste provided an overview of the draft WMMP for 2020, which had been informed by a review of the existing WMMP 2013 and the updated Draft Waste Assessment 2018 (WA).


Catherine Irvine confirmed the draft WMMP 2020 and the WA 2018 would be consulted on via the 2020-21 Annual Plan.  She summarised the changes and objectives of the draft plan and encouraged the Board to put forward a submission as part of the Annual Plan.  She responded to questions from board members on recycling, regulations, commercial operators and kerbside collection.  Board members confirmed their concern for unregulated waste going to landfill via commercial operators


e)   Ocean Grove Recreation Hall update was noted and no further discussion held.

f)    Annual Plan Consultation – Dunedin City Council and Otago Regional Council

Nicola Pinfold confirmed the Policy team were able to provide further support to the Board if required, such as information materials for any community meetings the Board may wish to hold for Annual Plan consultation.



Moved (Chairperson Paul Pope/Member Lox Kellas):

That the Board:


a)     Notes the Governance Support Officer’s Report

b)     Endorses payment of $95.00 for condolence flowers to Cr Garey

c)     Will to submit to the 2020/21 DCC Annual Plan consultation process by 15 April 2020.

d)     Will wishes to submit to the 2020/21 ORC Annual Plan consultation process by 24 April 2020.

Motion carried (OPCB/2020/017)


8          Scholarship Grant Application


A scholarship grant application from Olivia Charles for her to attend the International Relations Course at the Cambridge University’s Immerse Education Summer School, England in August 2020.


Moved (Member Lox Kellas/Member Cheryl Neill):

That the Board:


a)     Grants the scholarship amount of $300.00 for Olivia Charles to attend the International Relations Course in August 2020.

Motion carried (OPCB/2020/018)


9          Otago Peninsula Community Board - Community Plan


Paul Pope confirmed that the board workshop to be held in early April would form the basis of the submission to both the Annual Plan and Community Plan.


10        Board Updates


Board members provided updates on activities including:

Keep Dunedin Beautiful

   Graham McArthur advised that the committee had held their March meeting.  An event “Trees for Families” was planned for Mother’s Day to plant a tree for a family member at a cost of $20 per tree.  He advised interest was to be registered through the Keep Dunedin Beautiful link on the DCC website.  Nominations were also being sought for the Keep Dunedin Beautiful awards for 2020, with nominations open until the end of May. 


Action: Graham McArthur to speak with Lox Kellas on the details for the Board’s nomination of Peter Travathan for the KDB Awards.


Discussion was held on the two John Noakes panels currently in storage from the Portobello boatshed and for an alternative art work which may be considered by the boat club for install on the new boatshed.  Graham advised that KDB may look for assistance from the community board and other groups to assist with the project.  A suggestion was made for the John Noakes panels to be given to the Portobello Museum as a piece of work for display.


Moved (Chairperson Paul Pope/Member Lox Kellas):


That the Board

Offer funding of $1,000 in two parts: $500 for the restoration of the Noakes panel for display at the Portobello Museum and $500 donation towards purchase of a larger art piece for the Portobello Boatshed.


Motion carried with Graham McArthur abstaining from the vote.


Action:  Graham McArthur to speak with the Portobello Boat Club committee about the panels being donated to the museum and the Board’s funding offer.  Graham to report back to next meeting on progress.



Rural Roads

Lox Kellas provided a written report to the meeting. 


Action: The GSO (Lauren McDonald) to provide the update report to the Transport team (Josh Von Pein  and Terry Taylor) for their information.


Community Meetings

Paul provided an update on the community meetings held to date.


Civil Defence/Community Response Planning – Lox Kellas confirmed the peninsula map has been finalised for the Emergency Management Otago’s Community Guide to Emergencies for the Otago Peninsula.  He advised that the coastguard boat was out of action for one month with contingency plan in place for privately owned vessels to be used in call outs.



Cheryl Neill advised that she has spoken with the peninsula based primary schools and Bayfield High School and confirmed a deputation of 10 pupils from the schools would attend the 30 April board meeting to relay their perspective on environmental, road safety and other issues.  Cheryl also advised that:

·         A “non dumping” sign is being developed up with the Waste Management team at Council for placement at the recycling centre.

·         Rachel Wesley is the new chairperson for the Harwood Community Hall and work is progressing on the hall committee being an incorporated society.


Lok Kellas spoke on the historical research being undertaken on the installation of the defence site at Harington Point.  He raised his concern (in regard to marine search and rescue) for the deterioration of the road and track down to Cape Saunders and lighthouse, the warning signs and the disrepair of the box containing the life-ring.


Action: Paul Pope to write to DoC on behalf of the Board to request the status of Doc’s involvement with the site and whether or not warning signage could be put back in place.



Moved (Chairperson Paul Pope/Member Cheryl Neill):

That the Board:


a)     Notes the Board Updates.

Motion carried (OPCB/2020/019)


11        Councillor's Update


Councillor Andrew Whiley provided detail of the Council resolution passed at the 24 February 2020 meeting for the review of the Mobile Trading and Temporary Stall Bylaw.



Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:


a)     Notes the report from Cr Whiley.

Motion carried (OPCB/2020/020)


12        Chairperson's Report


Paul Pope advised spoke to the following matters:

·    A planned meeting with Bonisch Consultants Ltd (contract civil engineers) and Council re contract work on the Portobello section of the Connection Project to be held today (12 March 2020) from 4:30pm to 7:30pm with Board members in attendance if possible.

·    Feedback on the Waitangi Day celebrations at Otakou Marae was provided on the Board’s Facebook page and Paul commented there was a good mix of organisations in attendance and it was a great multicultural event.

·    Community engagement with the Annual Plan process for DCC and ORC – Paul advised he would continue with reminders for the community to engage in the Annual Plan consultation via newspaper, FYI articles and Facebook.  He asked that Board members continue to encourage members of the community to make submissions online.

·    Lighting at bus stops during the connection project work

·    Community meetings – including: Harwood (17 March); Marae consultation (25 March)

·    Acknowledgement and thanks for the DCC’s roading team (Josh Von Peinn, Terry Taylor and the team) support with temporary signage at Hoopers Inlet to assist DoC in protecting sealions.

·         Resource consents – Paul advised that there had been a number of enquires made to the board in relation to the new subdivisions such as Proctor Road and Highcliff Road.  He commented that it would be useful for the Board to receive a summation report of the list of consents and RMA numbers in the peninsula area.

Action: Nicola Pinfold to investigate what reporting is held and could be forwarded to the Board.



Moved (Chairperson Paul Pope/Member Lox Kellas):

That the Board:


a)     Notes the update from the Chairperson.

 Motion carried (OPCB/2020/021)


13        Items for Consideration by the Chairperson


Portobello boat ramp

The Board requested that a formal update from Robert West, Group Manager Parks and Recreation on the Portobello boat ramp.




The meeting concluded at 11.57 am.