Otago Peninsula Community Board
MINUTES
Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 12 March 2020, commencing at 10:03am.
PRESENT
Chairperson |
Paul Pope |
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Deputy Chairperson |
Hoani Langsbury |
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Members |
Lox Kellas |
Graham McArthur |
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Cheryl Neill |
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IN ATTENDANCE |
Nicola Pinfold, Group Manager Community and Planning Catherine Irvine, Senior Strategy and Policy Officer Solid Waste |
Governance Support Officer Lauren McDonald
Paul Pope opened the meeting acknowledging the World Health Organisation’s declaration of COVID-19 as a pandemic and the ongoing impacts to be faced.
Moved (Member Lox Kellas/Chairperson Paul Pope): That the Board:
Accepts the apologies from Edna Stevenson and Cr Andrew Whiley.
Motion carried (OPCB/2020/013) |
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Moved (Chairperson Paul Pope/Member Graham McArthur): That the Board:
Confirms the agenda without addition or alteration Motion carried (OPCB/2020/014) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Chairperson Paul Pope/Member Cheryl Neill): That the Board:
a) Notes if necessary the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (OPCB/2020/015) |
6.1 Otago Peninsula Community Board meeting - 23 January 2020 |
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Moved (Chairperson Paul Pope/Member Graham McArthur): That the Board:
Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 23 January 2020 as a correct record. Motion carried (OPCB/2020/016) |
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The report informed the Otago Peninsula Community Board of activities relevant to the Board area including: a) Project Fund – balance of funds confirmed as $3,704.15. b) Correspondence – Discussion was held on the Notice of Intent from the Department of Conservation and Fisheries NZ to apply for marine protection measures, noting the online submission period of two months from 17 February 2020. Paul Pope asked board members to read the online information and advise him if a submission was desired to be made from the Community Board . Moved (Chairperson Paul Pope/Member Lox Kellas): That the Board; Approve the Chairperson to make a submission on behalf of the Board to the Department of Conservation and Fisheries New Zealand’s notice of intention for marine protection measures. Motion carried c) Freedom Camping Report – the report was taken as read with no discussion. d) Draft Waste Minimisation and Management Plan (WMMP) – Catherine Irvine, Senior Strategy and Policy Officer Solid Waste provided an overview of the draft WMMP for 2020, which had been informed by a review of the existing WMMP 2013 and the updated Draft Waste Assessment 2018 (WA).
Catherine Irvine confirmed the draft WMMP 2020 and the WA 2018 would be consulted on via the 2020-21 Annual Plan. She summarised the changes and objectives of the draft plan and encouraged the Board to put forward a submission as part of the Annual Plan. She responded to questions from board members on recycling, regulations, commercial operators and kerbside collection. Board members confirmed their concern for unregulated waste going to landfill via commercial operators
e) Ocean Grove Recreation Hall update was noted and no further discussion held. f) Annual Plan Consultation – Dunedin City Council and Otago Regional Council Nicola Pinfold confirmed the Policy team were able to provide further support to the Board if required, such as information materials for any community meetings the Board may wish to hold for Annual Plan consultation.
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Moved (Chairperson Paul Pope/Member Lox Kellas): That the Board:
a) Notes the Governance Support Officer’s Report b) Endorses payment of $95.00 for condolence flowers to Cr Garey c) Will to submit to the 2020/21 DCC Annual Plan consultation process by 15 April 2020. d) Will wishes to submit to the 2020/21 ORC Annual Plan consultation process by 24 April 2020. Motion carried (OPCB/2020/017) |
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A scholarship grant application from Olivia Charles for her to attend the International Relations Course at the Cambridge University’s Immerse Education Summer School, England in August 2020. |
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Moved (Member Lox Kellas/Member Cheryl Neill): That the Board:
a) Grants the scholarship amount of $300.00 for Olivia Charles to attend the International Relations Course in August 2020. Motion carried (OPCB/2020/018) |
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Paul Pope confirmed that the board workshop to be held in early April would form the basis of the submission to both the Annual Plan and Community Plan. |
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Board members provided updates on activities including: Keep Dunedin Beautiful Graham McArthur advised that the committee had held their March meeting. An event “Trees for Families” was planned for Mother’s Day to plant a tree for a family member at a cost of $20 per tree. He advised interest was to be registered through the Keep Dunedin Beautiful link on the DCC website. Nominations were also being sought for the Keep Dunedin Beautiful awards for 2020, with nominations open until the end of May.
Action: Graham McArthur to speak with Lox Kellas on the details for the Board’s nomination of Peter Travathan for the KDB Awards.
Discussion was held on the two John Noakes panels currently in storage from the Portobello boatshed and for an alternative art work which may be considered by the boat club for install on the new boatshed. Graham advised that KDB may look for assistance from the community board and other groups to assist with the project. A suggestion was made for the John Noakes panels to be given to the Portobello Museum as a piece of work for display.
Moved (Chairperson Paul Pope/Member Lox Kellas):
That the Board Offer funding of $1,000 in two parts: $500 for the restoration of the Noakes panel for display at the Portobello Museum and $500 donation towards purchase of a larger art piece for the Portobello Boatshed.
Motion carried with Graham McArthur abstaining from the vote.
Action: Graham McArthur to speak with the Portobello Boat Club committee about the panels being donated to the museum and the Board’s funding offer. Graham to report back to next meeting on progress.
Rural Roads Lox Kellas provided a written report to the meeting.
Action: The GSO (Lauren McDonald) to provide the update report to the Transport team (Josh Von Pein and Terry Taylor) for their information.
Community Meetings Paul provided an update on the community meetings held to date.
Civil Defence/Community Response Planning – Lox Kellas confirmed the peninsula map has been finalised for the Emergency Management Otago’s Community Guide to Emergencies for the Otago Peninsula. He advised that the coastguard boat was out of action for one month with contingency plan in place for privately owned vessels to be used in call outs.
Community Cheryl Neill advised that she has spoken with the peninsula based primary schools and Bayfield High School and confirmed a deputation of 10 pupils from the schools would attend the 30 April board meeting to relay their perspective on environmental, road safety and other issues. Cheryl also advised that: · A “non dumping” sign is being developed up with the Waste Management team at Council for placement at the recycling centre. · Rachel Wesley is the new chairperson for the Harwood Community Hall and work is progressing on the hall committee being an incorporated society.
Lok Kellas spoke on the historical research being undertaken on the installation of the defence site at Harington Point. He raised his concern (in regard to marine search and rescue) for the deterioration of the road and track down to Cape Saunders and lighthouse, the warning signs and the disrepair of the box containing the life-ring.
Action: Paul Pope to write to DoC on behalf of the Board to request the status of Doc’s involvement with the site and whether or not warning signage could be put back in place.
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Moved (Chairperson Paul Pope/Member Cheryl Neill): That the Board:
a) Notes the Board Updates. Motion carried (OPCB/2020/019) |
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Councillor Andrew Whiley provided detail of the Council resolution passed at the 24 February 2020 meeting for the review of the Mobile Trading and Temporary Stall Bylaw.
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Moved (Chairperson Paul Pope/Member Graham McArthur): That the Board:
a) Notes the report from Cr Whiley. Motion carried (OPCB/2020/020) |
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Paul Pope advised spoke to the following matters: · A planned meeting with Bonisch Consultants Ltd (contract civil engineers) and Council re contract work on the Portobello section of the Connection Project to be held today (12 March 2020) from 4:30pm to 7:30pm with Board members in attendance if possible. · Feedback on the Waitangi Day celebrations at Otakou Marae was provided on the Board’s Facebook page and Paul commented there was a good mix of organisations in attendance and it was a great multicultural event. · Community engagement with the Annual Plan process for DCC and ORC – Paul advised he would continue with reminders for the community to engage in the Annual Plan consultation via newspaper, FYI articles and Facebook. He asked that Board members continue to encourage members of the community to make submissions online. · Lighting at bus stops during the connection project work · Community meetings – including: Harwood (17 March); Marae consultation (25 March) · Acknowledgement and thanks for the DCC’s roading team (Josh Von Peinn, Terry Taylor and the team) support with temporary signage at Hoopers Inlet to assist DoC in protecting sealions. · Resource consents – Paul advised that there had been a number of enquires made to the board in relation to the new subdivisions such as Proctor Road and Highcliff Road. He commented that it would be useful for the Board to receive a summation report of the list of consents and RMA numbers in the peninsula area. Action: Nicola Pinfold to investigate what reporting is held and could be forwarded to the Board.
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Moved (Chairperson Paul Pope/Member Lox Kellas): That the Board:
a) Notes the update from the Chairperson. Motion carried (OPCB/2020/021) |
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Portobello boat ramp The Board requested that a formal update from Robert West, Group Manager Parks and Recreation on the Portobello boat ramp.
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The meeting concluded at 11.57 am.
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CHAIRPERSON