Saddle Hill Community Board



Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 12 March 2020, commencing at 1.00 pm





Scott Weatherall


Deputy Chairperson

Paul Weir




Keith McFadyen

Cr Jules Radich


Leanne Stenhouse





David Bainbridge-Zafar (Group Manager Property); Chris Henderson (Group Manager Waste and Environmental Solutions)


Governance Support Officer                 Lynne Adamson




1         Public Forum

1.1      Public Forum - Southern Food Forest


Jay Hutchings and Susanne Hutchings spoke on their proposal for a Southern Food Forest.

Mr Hutchings commented that the concept was around sustainability and food forests being provided for in an area in the community.  They were looking at using reserve or parks land, layering mulch and planting fruit trees and grapes or berries.  The proposal could originate in Waldronville, be community driven and, if successful, could be replicated in other suburbs in the Board area.

Ms Hutchings advised that she was both a bee keeper and a nurse.  She commented on issues with the health of bees and the necessity to help them.  She spoke of the importance of pollinators and how people need bees.  The benefit of planting fruit trees and edible shrubs would not only help the community by the provision of fresh food but would feed the pollinators as well.  Ms Hutchings commented that as a nurse, she works in the community with the elderly, and has noticed that they struggle to be able to afford fresh fruit and vegetables which was showing in their health.  To have a community garden available would benefit bees, birds and the community especially children and the elderly.  In closing, Ms Hutchings advised that she had a community pantry outside her property which was widely used.

The Board agreed they were supportive of the idea but noted that following discussions in the past, the upkeep and lack of a community leader provided a stumbling block to the idea being progressed.  Mr Hutchings advised that he would be the community leader for Waldronville. 

There was a discussion on suitable areas in Waldronville and it was suggested that Delta Drive, Viscount Road and Canberra Lane reserves could be suitable and should be assessed.


2         Apologies

Moved (Scott Weatherall/Paul Weir):

That the Board:


Accepts the apologies from John Moyle and Christina McBratney.


Motion carried (SHCB/2020/012)


3         Confirmation of agenda



Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:


Confirms the agenda without addition or alteration.


Motion carried (SHCB/2020/013)



4         Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Scott Weatherall/Paul Weir):

That the Board:


a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2020/014)


5         Confirmation of Minutes

5.1      Saddle Hill Community Board meeting - 23 January 2020


Moved (Scott Weatherall/Cr Jules Radich):

That the Board:


Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 23 January 2020 as a correct record.

Motion carried (SHCB/2020/015)


Part A Reports

6         Introduction - Group Manager Transport



Jeanine Benson, Group Manager Transport was unable to attend the meeting.



7         Waste Futures Project and Proposed Smooth Hill Landfill


A report from Waste and Environmental Solutions provided an update on activities relevant to the Waste Futures Project and proposed the Smooth Hill Landfill.

The Group Manager Waste and Environmental Solutions (Chris Henderson) spoke to the report and responded to questions. 

In response to a request from the Board on community engagement to ensure community was raised with respect to the landfill, Mr Henderson agreed that a meeting would be undertaken prior to consultation.

Mr Henderson advised that some staff and a representative from the Mosgiel Taieri Community Board and Paul Weir (on behalf of the Saddle Hill Community Board) were due to visit the Kate Valley Landfill which was newest landfill in the South Island.  Smooth Hill would be based on the Kate Valley operation. 


Moved (Paul Weir/Keith McFadyen):

That the Board:


a)     Notes the Waste Futures Project and Proposed Smooth Hill Landfill report

Motion carried (SHCB/2020/016)



8         Governance Support Officer's Report


A report from Civic provided information on activities relevant to the Board’s area including:

a)        Project Fund – it was noted that the Youth Ambassador Award funding would be allocated at the next meeting.

b)       Parks and Reserves Updates

·            Barneys Island, Brighton – the Board discussed concerns that had been raised at the August 2019 meeting with respect to the work undertaken by contractors on Barneys Island.  Contractors had felled dead trees but had not removed the wood thereby blocking the routes penguins used when coming onshore to nest.  The Board requested an update on their earlier request to identify methods to clear the wood and waste and make the island more accessible for penguins once more.

·            Freedom Camping

·            Brighton – Taieri Mouth Laybys – the Board requested an update on the assessment and responsibility of the laybys on Brighton Road between Brighton and Taieri Mouth.

c)        Transport Updates

·            Waldronville Roundabout – the Board want to advocate for a roundabout to be installed at the junction of Delta Drive, Lancaster Lane and Vulcan Road and requested advice on how to progress this.

·            Speed Review – the Board noted that speed reviews had been undertaken in the community which provided data and they requested that this be acted upon before a new review be undertaken.

·            Ocean View Drainage – the Board requested an update on the cleaning out of the ditch in Ocean View which floods when there is heavy rain.

d)       Consultations – The Board agreed they would hold a workshop to work on submissions for both the Dunedin City Council and Otago Regional Council annual plans.  The submissions would be ratified at the next Board meeting.



Moved (Scott Weatherall/Keith McFadyen):

That the Board:


a)        Notes the Governance Support Officer’s Report

b)        Agrees to submit to the Dunedin City Council and Otago Regional Council Annual Plans.

Motion carried (SHCB/2020/017)


9         Board Updates


Board members provided updates on any activities undertaken on behalf of the Board or items of interest including:

-      Keep Dunedin Beautiful – Christina McBratney was absent from the meeting but emailed an update which included:

·            Keep Dunedin Beautiful – nominations for the Keep NZ Beautiful Awards were now open.

·            Chain Hills Tunnel project

·            Neighbours Day, Waldronville – scheduled to be held on Wednesday 27 March 2020 at the Island Park Golf Club from 5.00 pm – 7.00 pm unless gatherings such as this are no longer permitted due to the Corona Virus.

-      Coastal Dune Regeneration Programme – the seedlings planted at Milburn wer growing well at Milburn. 

-      Community Response Plan – Members were encouraged to participate in the tabletop exercise scheduled for 6 April 2020.

-      Kaikorai Estuary Car Park – the Chair would discuss the car park proposal with the Group Manager Parks and Recreation as the onsite visit was postponed.

-      Chain Hills Cycle Tunnel – It was noted that the Trust wanted to progress the tunnel with Dean McAlwee from the Mosgiel Taieri Community Board driving the project.

-      Community Plan – the Board agreed to hold a workshop to progress the Community Plan and upcoming submissions. 

-      Civil Defence Evening – Keith McFadyen provided an update on the civil defence evening held earlier in the week.  He advised that the roles in terms of the Board and community interest groups had been discussed.  The Board requested an update on the incident management booklet due to be completed for the community.


Moved (Scott Weatherall/Keith McFadyen):

That the Board:


a)     Notes the Board updates.

Motion carried (SHCB/2020/018)


10       Chairperson's Report


The Chairperson (Scott Weatherall) provided an update on items of interest to the Board which included:

-         Parks and Reserves drive around – this has been rescheduled and will now take place on Tuesday 16 June 2020.  It would include a discussions on the possible redesignation of the reserve in Waldronville; community garden and food forest noting that the Community would need to take ownership of the project and the car park at the Estuary.

-         ANZAC day service – the Chair provided an update on the services planned for Brighton and Green Island.

-         Chairs meeting – The Chair provided an update on the recent chairs meeting which is held with community board chairs, senior staff and the elected members appointed to Boards.

-         Community Service

-         Big Rock School – The school has expressed concern with safety issues due to the busy road and have requested that the Board advocate for safety improvements outside Big Rock School.  The Chair advised that due to new signage being installed around schools, there may be signs that are redesignated to other schools including Big Rock.

-         Speed Review – it was agreed that Brighton Road, Waldronville should be included in the speed review.

-         Fairfield School Murals – the murals were painted and ready to be installed however the school was having difficulty sourcing anti-graffiti paint.  The Board agreed that they would provide the anti-graffiti paint.



Moved (Scott Weatherall/Cr Jules Radich):

That the Board:


a)             Notes the Chairperson’s Report.

b)             Approves up to $30.00 to be paid out of the project fund for the purchase of anti-graffiti paint for the Fairfield School murals .

Motion carried (SHCB/2020/019)


11       Councillor Update


Councillor Jules Radich provided an update on items of interest which included:

-     Annual Plan

-     Mosgiel Pool – noting the preferred site for the proposed new pool

-     Council meetings


Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:


a)     Notes the update from Cr Radich.

Motion carried (SHCB/2020/020)


12       Items for Consideration by the Chair


The next meeting would be held at the Island Park Golf Clubrooms in Waldronville.

The Youth Ambassador Award would be considered at the meeting.

The Chair requested that staff attend the meeting.30 April – Waldronville – Island Park





The meeting concluded at 2.31 pm.