Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 12 March 2020, commencing at 5.00 pm

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Mark O'Neill
Members	Mr Blair Dale	David Frew
	Cr Mike Lord	Leeann McLew
	Robin Thomas

IN ATTENDANCE

Jeanine Benson, Group Manager Transport

Governance Support Officers               Jennifer Lapham and Natalie Savigny

1         Public Forum

1.1      Public Forum - Jo Robertson

Jo Robertson put in an apology.

1.2      Public Forum - Strath Taieri A&P Society

Michelle Tisdale spoke on behalf of the A & P Society to their funding application of $1,500.00 for the purchase of new tables.  She advised that they would be stored at the Strath Taieri Community Hall and would be able to be used by the Community.

1.3      Public Forum – Patricia Bosshard

Patricia Bosshard-Browne expressed her concern regarding the proposed LED lighting being installed by the Council and also on the possible installation of 5G, which she wanted the Council to postpone. 

The Chairperson confirmed that the LED lighting meet the requirements for Dark Skies. 

2         Apologies

There were no apologies

3         Confirmation of agenda
	Moved (Cr Mike Lord/David Frew): That the Board: Confirms the agenda without addition or alteration. Motion carried (STCB/2020/012)

4         Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Blair Dale provided an update to his register of interest.

Moved (Leeann McLew/Robin Thomas):

That the Board:

a)     Amends the Elected Members' Interest Register; and

b)     Amends the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2020/013)

5         Confirmation of Minutes

5.1      Strath Taieri Community Board meeting - 23 January 2020
	Moved (Cr Mike Lord/David Frew): That the Board: Confirms the minutes of the Strath Taieri Community Board meeting held on 23 January 2020 as a correct record. Motion carried (STCB/2020/014)

Part A Reports

6         Project Fund Application – STRATH TAIERI a & p sOCIETY
	Moved (Chair Barry Williams/Member David Frew): That the Board: a) Uplifts the funding application from Strath Taieri A&P from the table. Motion carried (STCB/2020/015)
	Consideration was given to the application from the Strath Taieri A&P for $1,500.00 for the purchase of tables and crowd control barriers.  It was noted that the Hall Committee had not yet discussed the storage of the tables.
	Moved (Robin Thomas/David Frew): That the Board: a)     Approves a grant of $1,500.00 to the Strath Taieri A & P Society for the purchase of tables and crowd control barriers. Motion carried (STCB/2020/016)

7         Strath Taieri Community Board - Community Plan
	A discussion took place on the draft Community Plan.  It was agreed that members would forward suggestions to the Chairperson and Robin Thomas to develop the draft Community Plan.
	Moved (David Frew/Mark O'Neill): That the Board: a)     Appoints Robin Thomas to work with staff to develop a draft Community Plan for consideration by the Board at the next meeting. Motion carried (STCB/2020/017)

8         Governance Support Officers Report
	In a report the Governance Support Officer provided an update on matters of interest including:: ·        Project Fund ·        Dunedin City Council Annual Plan Consultation ·        Otago Regional Council Annual Plan Consultation ·        Freedom Camping report January 2020 was provided to the meeting ·        Community Engagement · Bid for an EV charger in Middlemarch ·        Updates/Actions
	A discussion took place on the letter of support for an EV charger in Middlemarch.  In discussing the item consideration was given to the strategy for the future development of Middlemarch.   It was noted that it was proposed to site the EV charger by the Community Hall, as there was sufficient parking, toilets and easy to connection to the electricity supply.
	Moved (David Frew/Mike Lord): That the Board: a) Agrees  to provide a letter of support for a EV charger being sited at the Community Hall but notes that should there be any more EV charges placed in the community consideration will be given to the most appropriate site at that time. b) Appoints Robin Thomas to liaise with Council staff regarding the siting of the EV charger. . Motion carried (STCB/2020/018)
	Moved (Mark O'Neill/David Frew): That the Board: a)     Notes the Governance Support Officers Report. b)     Agrees to submit to the 2020/21 DCC Annual Plan consultation process by 15 April 2020 Motion carried (STCB/2020/019)

9         Chairperson's Report

The Chairperson provided an update on ·        Sheep Wash Creek  - He had been talking with staff and a proposal was being developed to resolve the issue. · A section of March Creek had been cleaned out but the work was not completed.  It was agreed that a letter would be sent to the Otago Regional Council thanking them for the work and asking when it was to be completed. · There was a lack of weed spraying around the township. · A meeting had been held regarding the possible stopping of trains to Middlemarch.  Concern was expressed regarding the lack of maintenance of the tracks.

10       Council Activities
	Cr Lord provided an update on matters of interest including the Annual Plan,  the 10 year plan, Dunedin Rail, proposed changes to the rating method, Economic development strategy and the Octagon trial.

11       Notification of Items for Consideration by the Chairperson
	There were no items notified.

The meeting concluded at 6.15 pm. .

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C H A I R P E R S O N