Attachments of Council

Council

04 May 2020

Council

MINUTES

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Monday 24 February 2020, commencing at 1.00 pm

PRESENT

Mayor	Mayor Aaron Hawkins
Deputy Mayor	Cr Christine Garey
Members	Cr Sophie Barker	Cr David Benson-Pope
	Cr Rachel Elder	Cr Doug Hall
	Cr Carmen Houlahan	Cr Marie Laufiso
	Cr Mike Lord	Cr Jim O'Malley
	Cr Jules Radich	Cr Chris Staynes
	Cr Lee Vandervis	Cr Steve Walker

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), Dave Tombs (General Manager Finance and Commercial), John Christie (Director Enterprise Dunedin), Nicola Pinfold (Group Manager Community and Planning), Robert West (Group Manager Parks and Reserves), Tom Dyer (Group Manager 3 Waters), Adrian Blair (Group Manager Customer and Regulatory Services), Eleanor Bunt (In-House Legal Counsel), Anna Johnson (City Development Manager), Gavin Logie (Financial Controller), Michael Tannock (Transport Network Team Leader), Tami Sargeant (Team Leader Regulatory Management), Richard Ewans (Biodiversity Advisor), Owen Graham (Senior Leasing and Land Advisor), Sean Jacobs (Senior Policy Analyst), Suzie Ballantyne (Senior Policy Analyst), Anne Gray (Policy Analyst), Nathan Stocker (Policy Planner Urban Development), Hoani Yates (Policy Advisor), Graham McKerracher (Manager, Council Communications and Marketing) and Toby Stevenson (Director, Sapere)

Governance Support Officer Lynne Adamson

1 Opening

Geoff Mitchell from the Church of Jesus Christ of Latter-Day Saints opened the meeting with a prayer.

2 Public Forum

Cr Carmen Houlahan entered the meeting at 1.03 pm.

2.2 Public Forum - Sims Action Group

Mr Bill Southworth spoke to his tabled document outlining the Sims Group response to WSP Opus Report on the Sims Building. Mr Southworth then responded to questions.

2.4 Public Forum - Out of Zone Water Connection

John Nelson, tabled and spoke to information relating to the application for an Out of Zone Water Connection for 16 Friends Hill Road.

Mr Nelson responded to questions from Councillors on the application.

3 Apologies

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Accepts the apology from Cr Andrew Whiley.

Motion carried

4 Confirmation of agenda

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Confirms the agenda with the following alterations:

In regards to Standing Order 21.4, that Option C be adopted in relation to moving and seconding and speaking to amendments.

That Item 21 – Update on Growth Planning Work be taken before Item 19 – Annual Plan 2020/21 Community Engagement due to staff availability.

That under Standing Order Section 9.12 - Item 19 – Annual Plan 2020/21 Community Engagement on the supplementary agenda be considered at the meeting.

- The item was not on the agenda because legal and audit advice was not received in time for the agenda deadline.

- The item could not be delayed to another meeting due to the need to meet timeframes for consultation.

Motion carried (CNL/2020/009) with Cr Vandervis recording his vote against

5 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

c) Notes the staff members’ Interest Register.

Motion carried (CNL/2020/010)

6 Confirmation of Minutes

6.1 Ordinary Council meeting - 10 December 2019

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 10 December 2019 as a correct record.

Motion carried (CNL/2020/011)

6.2 Ordinary Council meeting - 31 January 2020

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 31 January 2020 as a correct record.

Motion carried (CNL/2020/012)

6.3 Ordinary Council meeting - 11 February 2020

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 11 February 2020 as a correct record.

Motion carried (CNL/2020/013)

Minutes of Committees

7 Infrastructure Services Committee - 10 February 2020

Moved (Cr Jim O'Malley/Cr Jules Radich):

That the Council:

a) Notes the minutes of the Infrastructure Services Committee meeting held on 10 February 2020.

Motion carried (CNL/2020/014)

Minutes of Community Boards

8 Waikouaiti Coast Community Board - 20 November 2019

Moved (Cr Jim O'Malley/Cr Christine Garey):

That the Council:

a) Notes the minutes of the Waikouaiti Coast Community Board meeting held on 20 November 2019.

Motion carried (CNL/2020/015)

9 Otago Peninsula Community Board - 21 November 2019

Moved (Cr Christine Garey/Cr Mike Lord):

That the Council:

a) Notes the minutes of the Otago Peninsula Community Board meeting held on 21 November 2019.

Motion carried (CNL/2020/016)

10 Strath Taieri Community Board - 21 November 2019

Moved (Cr Mike Lord/Cr Rachel Elder):

That the Council:

a) Notes the minutes of the Strath Taieri Community Board meeting held on 21 November 2019.

Motion carried (CNL/2020/017)

11 West Harbour Community Board - 27 November 2019

Moved (Cr Steve Walker/Cr Christine Garey):

That the Council:

a) Notes the minutes of the West Harbour Community Board meeting held on 27 November 2019.

Motion carried (CNL/2020/018)

12 Mosgiel-Taieri Community Board - 28 November 2019

Moved (Cr Carmen Houlahan/Cr Steve Walker):

That the Council:

a) Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 28 November 2019

Motion carried (CNL/2020/019)

13 Saddle Hill Community Board - 28 November 2019

Moved (Cr Jules Radich/Cr Jim O'Malley):

That the Council:

a) Notes the minutes of the Saddle Hill Community Board meeting held on 28 November 2019.

Motion carried (CNL/2020/020)

Reports

14 Application for extraordinary water supply - 64 Scroggs Hill Road

A report from 3 Waters and City Development sought a decision for an application for an ‘extraordinary’ water supply for 64 Scroggs Hill Road, Brighton.

The report noted that under the terms of the Dunedin City Council Water Bylaw 2011 (the Bylaw), 64 Scroggs Hill Road was not automatically entitled to a reticulated water supply because it was outside of the defined water supply area.

The General Manager Infrastructure Services (Simon Drew) and Group Manager 3 Waters (Tom Dyer) spoke to the report and responded to questions of clarification from Councillors.

Moved (Cr David Benson-Pope/Cr Jim O'Malley):

That the Council:

a) Declines the application for an ‘extraordinary’ water supply for 64 Scroggs Hill Road.

Division

The Council voted by division:

For: Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Marie Laufiso, Jim O'Malley, Jules Radich, Chris Staynes, Lee Vandervis, Steve Walker and Aaron Hawkins (11).

Against: Crs Doug Hall, Carmen Houlahan and Mike Lord (3).

Abstained: Nil

The division was declared CARRIED by 11 votes to 3

Motion carried (CNL/2020/021)

15 Application for extraordinary water supply - 16 Friends Hill Road
	A report from 3 Waters and City Development sought a decision for an application for an ‘extraordinary’ water supply for 16 Friends Hill Road, Wingatui. The report noted that under the terms of the Dunedin City Council Water Bylaw 2011 (the Bylaw), 16 Friends Hill Road was not automatically entitled to a reticulated water supply because it is outside of the defined water supply area.
	The General Manager Infrastructure Services (Simon Drew) and Group Manager 3 Waters (Tom Dyer) spoke to the report and responded to questions of clarification from Councillors.
	Moved (Cr David Benson-Pope/Cr Chris Staynes): That the Council: a) Declines the application for an ‘extraordinary’ water supply for 16 Friends Hill Road Division The Council voted by division For: Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Marie Laufiso, Jim O'Malley, Jules Radich, Chris Staynes, Lee Vandervis, Steve Walker and Aaron Hawkins (11). Against: Crs Doug Hall, Carmen Houlahan and Mike Lord (3). Abstained: Nil The division was declared CARRIED by 11 votes to 3 Motion carried (CNL/2020/022)

16 Review of Mobile Trading and Temporary Stall Bylaw

A report from Corporate Policy sought approval for a draft Trading in Public Places Bylaw and draft Statement of Proposal (SOP) to be used for consultation using the special consultative procedure.

The General Manager Community Services (Simon Pickford), Group Manager Customer and Regulatory Services (Adrian Blair) and Policy Analyst (Anne Gray) spoke to the report and responded to questions on e-scooters, issues for disabled people, touting and chalking on the footpath.

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Council:

a) Notes that a bylaw was the most appropriate way of addressing mobile trading, other street trading, and electric scooter share scheme operator issues in Dunedin.

b) Agrees that the proposed draft Trading in Public Places Bylaw was the most appropriate form of bylaw.

c) Agrees that the proposed draft Trading in Public Places Bylaw did not give rise to any implications under the New Zealand Bill or Rights Act 1990.

d) Includes footpath art in the draft bylaw and draft statement of proposal

e) Approves the draft Statement of Proposal and draft Trading in Public Places Bylaw for consultation using the special consultative procedure.

Motion carried (CNL/2020/023)

Cr Christine Garey left the meeting at 2.42 pm and returned at 2.45 pm.

17 Proposed continuation of the Roading Bylaw
	A report from Transport sought approval for continuing the existing Roading Bylaw without amendment, except for the date of the bylaw. The General Manager Infrastructure Services (Simon Drew), Transport Network Team leader (Michael Tannock) and Team Leader Regulatory Management – Transport (Tami Sargeant) spoke to the report and responded to questions.
During discussion Cr Mike Lord left the meeting at 2.46 pm and returned at 2.48 pm.
	Following questions, It was agreed that staff would investigate the advantages of separating definitions of road and footpath.
	Moved (Mayor Aaron Hawkins/Cr Chris Staynes): That the Council: Lays the report - Proposed Continuation of the Roading Bylaw on the table and not discuss it further at this meeting. Motion carried (CNL/2020/024)

18 Independent Review into Aurora Energy
	A report from the Executive Leadership Team advised that in October 2019 the Chief Executive had commissioned an independent assessment of Aurora’s progress in implementing the recommendations of the 2016 Deloitte review, which had been commissioned after serious network safety concerns were raised. This report noted that the review had been carried out by Toby Stevenson of Sapere and was the second review of Aurora’s progress in implementing the recommendations of the Deloitte review; the first had carried out in November 2017.
	The Chief Executive Officer (Sue Bidrose) and the Director of Sapere (Toby Stevenson) spoke to the report and responded to questions on the review.
	Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: a) Notes the findings of the review of Aurora, by Toby Stevenson of Sapere. Division The Council voted by division: For: Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker and Aaron Hawkins (13). Against: Cr Lee Vandervis (1). Abstained: Nil The division was declared CARRIED by 13 votes to 1 Motion carried (CNL/2020/025)

Moved (Mayor Aaron Hawkins/Chris Garey

That the meeting be adjourned for 15 minutes.

Motion carried

The meeting adjourned at 3.30 pm and reconvened at 3.42 pm.

21 Update on Growth Planning Work
	A report from City Development noted that Dunedin had experienced high population growth over recent years and that there was an identified shortage in housing capacity over the medium to long term, together with a current shortage of affordable and public housing. The report provided Council with an overview and update of the growth planning work being undertaken in response to those issues. The Group Manager Community and Planning (Nicola Pinfold), City Development Manager (Anna Johnson) and Policy Planner Urban Development (Nathan Stocker) spoke to the report and responded to questions.
Cr Jules Radich entered the meeting at 3.45 pm.
	Moved (Cr David Benson-Pope/Cr Christine Garey): That the Council: a) Notes the update provided in the report and the results from the housing preferences study (The Housing We’d Choose). Division The Council voted by division: For: Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker and Aaron Hawkins (13). Against: Cr Lee Vandervis (1). Abstained: Nil The division was declared CARRIED by 13 votes to 1 Motion carried (CNL/2020/026)

19 Annual Plan 2020/21 Community Engagement

A report from Corporate Policy provided a proposed approach for engagement with the community on the draft budgets, and the information document that will be delivered to every Dunedin home.

The General Manager City Services (Sandy Graham), Group Manager Community and Planning (Nicola Pinfold) and Senior Policy Analyst (Sean Jacobs) spoke to the report and responded to questions.

Moved (Cr Jim O'Malley/Deputy Chairperson Christine Garey):

That the Council:

a) Confirms the proposed approach for engaging with the community on the draft budgets and content of the Annual Plan 2020/21.

b) Notes the draft Annual Plan 2020/21 Information Document.

c) Authorises the CEO to make minor amendments to the information Document if required by the audit process.

Motion carried (CNL/2020/027)

20 Approval to Grant Drainage Easements over Part of Ferntree Recreation Reserve
	A report from Parks and Recreation discussed an application by Darlene Lynette Williams (the applicant), owner of 3B Ferntree Drive, Dunedin, for the grant of two drainage easements over part of the Ferntree Recreation Reserve adjoining 3B Ferntree Drive, Dunedin.
	The Group Manager Parks and Reserves (Robert West) and Senior Leasing and Land Advisor (Owen Graham) spoke to the report.
	Moved (Cr Lee Vandervis/Cr Doug Hall): That the Council: a) Acting in its capacity as the administering body of part of the Ferntree Recreation Reserve pursuant to the Reserves Act 1977: i) Grants easements to drain water and sewage over part of the Ferntree Recreation Reserve adjacent to 3B Ferntree Drive, Dunedin, being Lot 4 DP 19517, subject to the conditions outlined in this report. ii) Approves waiving the annual rental for use of the reserve. iii) Agrees that the criteria for exemption from public notification has been met. b) Acting under delegation from the Minister of Conservation dated 12 June 2013, and pursuant to section 48 of the Reserves Act 1977, consents to the grant of easements to drain water and sewage over part of the Ferntree Recreation Reserve being Lot 4 DP 19517, adjacent to 3B Ferntree Drive, Dunedin, subject to the conditions outlined in this report. Motion carried (CNL/2020/028)

Cr Carmen Houlahan left the meeting at 4.46 pm and returned at 4.49 pm.

Cr Mike Lord left the meeting at 04:48 pm.

22 Infrastructure Funding and Financing Bill submission
	A report from Corporate Policy and Community and Planning sought approval of a draft submission supporting the Society of Local Government Managers (SOLGM) submission on the Infrastructure Funding and Financing Bill (Attachment C) to Parliament’s Environment Committee.
	The Financial Controller (Gavin Logie), Senior Policy Analyst (Suzie Ballantyne) and Policy Advisor (Hoani Yates) spoke to the report and responded to questions on the submission.
	Moved (Cr Doug Hall/Cr Chris Staynes): That the Council: a) Approves the draft Dunedin City Council submission to the New Zealand Parliament on the Infrastructure Funding and Financing Bill. Motion carried (CNL/2020/029) with Cr Vandervis recording his abstention

23 DCC submission: Taumata Arowai-the Water Services Regulator Bill
	A report from 3 Waters sought approval of a submission to Parliament’s Health Committee on Taumata Arowai-the Water Services Regulator Bill (the Bill).
	The General Manager Infrastructure Services (Simon Drew) and Group Manager 3 Waters (Tom Dyer) spoke to the report and responded to questions on the submission. An amendment was made to the submission to note that Council would like to speak to their submission.
During discussion Cr Doug Hall left the meeting at 5.00 pm.
	Moved (Cr Jim O'Malley/Cr David Benson-Pope): That the Council: a) Approves the draft DCC submission to Parliament’s Health Committee on Taumata Arowai-the Water Services Regulator Bill. Motion carried (CNL/2020/030)

24 DCC submission on Draft National Policy Statement for Indigenous Biodiversity
	A report from City Development sought approval of the Dunedin City Council (DCC) submission to the Draft National Policy Statement for Indigenous Biodiversity. The General Manager City Services (Sandy Graham), Group Manager Community and Planning (Nicola Pinfold) and Biodiversity Advisor (Richard Ewans) spoke to the report and responded to questions on the submission.
Cr Doug Hall returned to the meeting at 05:06 pm.
	Moved (Cr Christine Garey/Cr Steve Walker): That the Council: a) Approves the DCC submission to the Ministry for the Environment on the Draft National Policy Statement for Indigenous Biodiversity. Motion carried (CNL/2020/031)

25 DCC submission on Accelerating renewable energy and energy efficiency discussion paper
	A report from Civic and Corporate Policy sought approval of a submission to the Ministry of Business, Innovation and Employment on the Discussion Document: Accelerating renewable energy and energy efficiency.
	The General Manager City Services (Sandy Graham), Group Manager Community and Planning (Nicola Pinfold) and Senior Policy Analyst (Sean Jacobs) spoke to the report and responded to questions.
	Moved (Cr Christine Garey/Cr Chris Staynes): That the Council: a) Approves the Dunedin City Council submission to the Ministry of Business, Innovation and Employment on the Discussion Document: Accelerating renewable energy and energy efficiency. Motion carried (CNL/2020/032)

26 DCC submission on the Justice Committee Inquiry into the 2019 Local Elections
	A report from Civic and Corporate Policy sought consideration and approval of a draft submission to the Justice Committee on the Inquiry into the 2019 Local Elections.
	The General Manager City Services (Sandy Graham) spoke to the report and responded to questions.
During discussion Cr Rachel Elder left the meeting at 5.35 pm.
	Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: a) Approves the draft Dunedin City Council submission to the Justice Committee on its Inquiry into the 2019 Local Elections with the following amendments - That the Dunedin City Council only supports the online voting systems where the specific methods are demonstrably secure and; - That the Dunedin City Council supports the recommendation for consistency between Maori and general wards by leaving the final determination in the hands of the Local Government Commission. Motion carried (CNL/2020/033) with Cr Lee Vandervis recording his vote against

27 Triennial Agreement 2020-22
	A report from Civic noted that the new Triennial Agreement for the period 2020-2022 was required to be adopted by all the local authorities within Otago, in identical format no later than 1 March 2020. The Otago Local Authorities’ Triennial Agreement 2020-22 (the Triennial Agreement) was being presented to all the other local authorities in the region for their consideration and adoption. The General Manager City Services (Sandy Graham) spoke to the report and responded to questions.
Cr Lee Vandervis left the meeting at 5.41 pm.
	Moved (Cr David Benson-Pope/Cr Doug Hall): That the Council: a) Approves the Otago Local Authorities’ Triennial Agreement 2020-22. b) Authorises the Mayor to sign the Otago Local Authorities’ Triennial Agreement 2020-22 on behalf of the Dunedin City Council. Motion carried (CNL/2020/034)

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Reason for Confidentiality

C1 Ordinary Council meeting - 10 December 2019 - Public Excluded

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (CNL/2020/035)

The meeting moved into confidential at 5.43 pm and ended at 5.45 pm

..............................................

MAYOR

Council

04 May 2020

Council

MINUTES

Minutes of an extraordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Wednesday 04 March 2020, commencing at 1.30pm

PRESENT

Mayor	Mayor Aaron Hawkins
Deputy Mayor	Cr Christine Garey
Members	Cr David Benson-Pope	Cr Rachel Elder
	Cr Doug Hall	Cr Carmen Houlahan
	Cr Marie Laufiso	Cr Mike Lord
	Cr Jules Radich	Cr Chris Staynes
	Cr Steve Walker	Cr Andrew Whiley

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Simon Drew (General Manager Infrastructure Services), Dave Tombs (General Manager Finance and Commercial), John Christie (Director Enterprise Dunedin) and Graham McKerracher (Manager, Council Communications and Marketing), Karilyn Canton (Senior In-House Legal Counsel) and Michael Tannock (Network Assets Team Leader)

Governance Support Officer Lynne Adamson

1 Public Forum

There was no Public Forum.

2 Apologies

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

Accepts the apologies from Cr Sophie Barker for absence and Cr Jim O’Malley for lateness.

Motion carried (CNL/2020/036)

3 Confirmation of agenda

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Confirms the agenda with the following addition or alteration

In regard to Standing Order 21.4, that Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (CNL/2020/037)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

a) Notes if necessary the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

c) Notes the Executive Leadership Teams’ Interest Register.

Motion carried (CNL/2020/038)

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Reason for Confidentiality

C1 Temporary Road Closure - Unnamed Legal Road adjacent to Anzac Avenue

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

Motion carried (CNL/2020/039)

The meeting moved into confidential at 1.31 pm and concluded at 1.40 pm.

..............................................

MAYOR

Council

04 May 2020

Council

MINUTES

Minutes of an extraordinary meeting of the Dunedin City Council held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 09 March 2020, commencing at 3.26 pm

PRESENT

Mayor	Mayor Aaron Hawkins
Deputy Mayor	Cr Christine Garey
Members	Cr Sophie Barker	Cr David Benson-Pope
	Cr Rachel Elder	Cr Doug Hall
	Cr Carmen Houlahan	Cr Marie Laufiso
	Cr Mike Lord	Cr Jim O'Malley
	Cr Jules Radich	Cr Chris Staynes
	Cr Lee Vandervis	Cr Steve Walker
	Cr Andrew Whiley

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Dave Tombs (General Manager Finance and Commercial), John Christie (Director Enterprise Dunedin) Jemma Adams (General Manager Dunedin City Holdings)

Governance Support Officer Lynne Adamson

1 Public Forum

There was no Public Forum.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

Confirms the agenda with the following addition or alteration

In regard to Standing Order 21.4, that Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (CNL/2020/037)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

c) Notes the Executive Leadership Teams’ Interest Register.

Motion carried (CNL/2020/038)

Reports

5 Consultation Document - 2020/21 Annual Plan
	A report from Corporate Policy noted that Council needed to formally adopt the 2020/21 Annual Plan consultation document to ensure a fully compliant with audit process as per advice provided by Audit New Zealand.
	The General Manager City Services (Sandy Graham) spoke to the report and advised that the Auditors had requested a change to Page 9 of the Independent Auditors Report with the addition of “To the readers” which had been precirculated to Councillors. Ms Graham then responded to questions.
	Moved (Mayor Aaron Hawkins/Deputy Chairperson Christine Garey): That the Council: a) Adopts the underlying information supporting the proposed amendment to the 2018‑28 10 year plan. b) Approves the Consultation Document which includes a proposed amendment to the 2018-28 10 year plan. c) Receives the ‘Independent Auditor’s Report’ from Audit New Zealand on the proposed amendment to the 2018-28 10 year plan noting the change to page 9. d) Adopts the Consultation Document which includes a proposed amendment to the 2018‑28 10 year plan. Motion carried (CNL/2020/039)

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Rachel Elder):

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Reason for Confidentiality

C1 Dunedin City Holdings - possible purchase

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

Motion carried (CNL/2020/040)

That Keith Cooper (Chairperson, Dunedin City Holdings Ltd) be permitted to attend the meeting to speak to Item C1 to provide assistance in relation to the matters to be discussed.

The meeting moved into confidential at 3.31 pm and concluded at 4.07 pm.

..............................................

MAYOR