Council

MINUTES

Minutes of an ordinary meeting of the Dunedin City Council held in the Fullwood Room, Harrop Street, Dunedin on Monday 08 June 2020, commencing at 1.00 pm

PRESENT

Mayor	Mayor Aaron Hawkins
Deputy Mayor	Cr Christine Garey
Members	Cr Sophie Barker	Cr David Benson-Pope
	Cr Rachel Elder	Cr Doug Hall
	Cr Carmen Houlahan	Cr Marie Laufiso
	Cr Mike Lord	Cr Jim O'Malley
	Cr Jules Radich	Cr Chris Staynes
	Cr Lee Vandervis	Cr Steve Walker
	Cr Andrew Whiley

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), Dave Tombs (General Manager Finance and Commercial), John Christie (Director Enterprise Dunedin) and Graham McKerracher (Manager, Council Communications and Marketing).

Governance Support Officer                  Lynne Adamson

1          Public Forum

Jack Manning (President of the OUSA) and Michaela Waite-Harvey (Welfare and Equity Representative) addressed the Council on the implementation of a landlord licensing scheme and a rental warrant of fitness scheme commenting on the issues new students had as first time renters to Dunedin. 

During discussion Cr Carmen Houlahan entered the meeting at 1.05 pm.

They also discussed the reinstatement of a one bottle per person policy at BYO premises; climate change and the commitment to a Climate Change Mitigation and Adaption Plan. 

Mr Manning and Ms Waite-Harvey then responded to questions from Councillors.

2          Apologies

There were no apologies.

3          Confirmation of agenda
	Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: Confirms the agenda with the following alteration: In regard to Standing Order 21.4, that Option C be adopted in relation to moving and seconding and speaking to amendments. Division The Council voted by division: For:                  Crs David Benson-Pope, Christine Garey, Marie Laufiso, Steve Walker and Mayor Aaron Hawkins (5). Against:          Crs Sophie Barker, Rachel Elder, Doug Hall, Carmen Houlahan, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Lee Vandervis and Andrew Whiley (10). Abstained:    Nil The division was declared LOST by 10 votes to 5
	Following discussion it was moved (Mayor Aaron Hawkins/Cr Jules Radich): That the Council: Confirms the agenda with the following addition and alteration: i) In regard to Standing Order 21.4, that Option C be adopted in relation to moving and seconding and speaking to amendments. ii) That Item 6 – Central City Advisory Group Membership discussion be deferred until 30 June 2020 Council meeting to enable better engagement and clarity of panel makeup and sufficient information to make an informed decision.              Division The Council voted by division: For:                  Crs Sophie Barker, Rachel Elder, Doug Hall, Carmen Houlahan, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Lee Vandervis and Andrew Whiley (10). Against:          Crs David Benson-Pope, Christine Garey, Marie Laufiso, Steve Walker and Mayor Aaron Hawkins (5). Abstained:    Nil The division was declared CARRIED by 10 votes to 5 Motion carried (CNL/2020/050)

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests; and

c)     Notes the proposed management plan for the Executive Leadership Team.

Motion carried (CNL/2020/051)

Reports

5          District Licensing Committee Membership Review Process
	Crs David Benson-Pope and Mike Lord declared an interest and withdrew from this item.
	A report by Corporate Policy sought approval for the process to review the membership of the Dunedin District Licensing Committee (DLC).
	Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: Adjourn the meeting for 5 minutes. Motion carried (CNL/2020/052)
The meeting adjourned at 2.04 pm and reconvened at 2.11 pm.
	Cr Lee Vandervis declared an interest and withdrew from this item. The General Manager Community Services (Simon Pickford) and Group Manager Customer and Regulatory Services (Adrian Blair) spoke to the report and responded to questions.
During discussion Cr Mike Lord left the meeting at 2.12 pm and returned at 2.19 pm.
	Moved (Cr Andrew Whiley/Cr Steve Walker): That the Council: a)     Approves the process for reviewing the Dunedin District Licensing Committee membership. b)     Forms a subcommittee of Council that would manage the DLC Membership Review Process. c)     Notes that a report outlining the structure and constitution of the preferred option would be prepared for the 30 June Council meeting. d)     Notes that the review panel would report to the Council in July 2020 with District Licensing Committee membership recommendations so the Committee may commence on 3  August 2020. e)     Approves the extension of the current District Licensing Committee Commissioner, the Council representative and Community representatives until 31 July 2020. Motion carried (CNL/2020/053)

Moved (Mayor Aaron Hawkins/Cr Rachel Elder):

             That the Council

Adjourn the meeting for 15 minutes.

Motion carried

The meeting adjourned at 2.26 pm and reconvened at 2.40 pm.

6          Central City Advisory Group membership
	This item was deferred until the 30 June 2020 Council meeting.

7          DCC Submission : Death, Funerals, Burial and Cremation: a Review of the Burial and Cremation Act 1964 and Related Legislation
	A report from Parks and Recreation sought approval for the Dunedin City Council submission to the Ministry of Health (Ministry) on the review of the Burial and Cremation Act and related legislation.
	The General Manager City Services (Sandy Graham) and Group Manager Parks and Recreation (Robert West) and Planning and Partnerships Manager (John Brenkley) spoke to the report and responded to questions on the submission.
	Moved (Cr Chris Staynes/Cr Christine Garey): That the Council: a)     Approves the DCC submission on the Review of the Burial and Cremation Act 1964 and Related Legislation. Motion carried (CNL/2020/054)

8          Safer CBD Streets - Next Steps in Temporary Measures
	A report from the Executive Leadership Team advised that on 14 May 2020, the Planning and Environment Committee agreed to a package of temporary measures being put in place in the Dunedin Central Business District (CBD) to encourage people in the upcoming COVID-19 Alert Level 2 to return to the central city for hospitality and retail.  The report outlined the current use of Princes/George Street, and requested direction as to when to return the CBD to 30kph, remove the temporary dots and markings and remove the free CBD parking and free commercial use of footpaths.
	The Chief Executive Officer (Sue Bidrose) and General Manager Infrastructure Services (Simon Drew) spoke to the report and responded to questions.
	Moved (Mayor Aaron Hawkins/Cr Chris Staynes): That the Council: Adjourns the meeting to seek advice. Motion carried
The meeting adjourned at 2.47 pm and reconvened at 2.49 pm.
	There was further discussion on the benefits of reversing the temporary changes and the timing for reintroduction of the metered parking charges.  It was noted that the dots had a limited lifespan and would naturally wear off with traffic movement.
	Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council: Adjourns the meeting for five minutes. Motion carried
The meeting adjourned from 3.13 pm and reconvened at 3.18 pm.
	Moved (Mayor Aaron Hawkins/Cr Mike Lord): That the Council: a) Ends the Safer CBD Streets traffic calming measures by reversing all temporary changes (excluding the dots) as soon as practicable; and b)        Reintroduces metered parking charges from 1 July 2020. Motion carried (CNL/2020/056)

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Rachel Elder):

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1  Civic Financial Services Limited - Annual General Meeting	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item and that Gordon Duff be permitted to remain in the meeting to provide audio support.

Motion carried (CNL/2020/057)

The meeting moved into confidential at 3.51 pm and Cr Chris Staynes left the meeting.

The meeting concluded at 4.17 pm.

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MAYOR