Date:                                                    Tuesday 30 June 2020

Time:                                                   10.00 am

Venue:                                                Council Chamber, Municipal Chambers, The Octagon, Dunedin

 

 

 

Council

OPEN ATTACHMENTS

UNDER SEPARATE COVER

 

 

ITEM         TABLE OF CONTENTS                                                                                                                                 PAGE

   

6.1             Extraordinary Council meeting - 6 April 2020

a         Minutes of Extraordinary Council meeting  held on 6 April 2020                                    4

6.2             Ordinary Council meeting - 4 May 2020

a         Minutes of Ordinary Council meeting  held on 4 May 2020                                              7

6.3             Ordinary Council meeting - 25 May 2020

a         Minutes of Ordinary Council meeting  held on 25 May 2020                                         19

6.4             Ordinary Council meeting - 8 June 2020

a         Minutes of Ordinary Council meeting  held on 8 June 2020                                            31

6.5             Ordinary Council Annual Plan Deliberations meeting - 27 May 2020

a         Minutes of Ordinary Council Annual Plan Deliberations meeting  held on 27 May 2020                                                                                                                                                               37  

7                 Planning and Environment Committee - 11 February 2020

a         Minutes of Planning and Environment Committee held on 11 February 2020        50

8                 Planning and Environment Committee - 14 May 2020

a         Minutes of Planning and Environment Committee held on 14 May 2020                 54

9                 Economic Development Committee - 9 March 2020

a         Minutes of Economic Development Committee held on 9 March 2020                     62

10              Finance and Council Controlled Organisations Committee - 9 March 2020

a         Minutes of Finance and Council Controlled Organisations Committee held on 9 March 2020                                                                                                                                                               65

11              Finance and Council Controlled Organisations Committee - 15 June 2020

a         Minutes of Finance and Council Controlled Organisations Committee held on 15 June 2020                                                                                                                                                               69

12              Infrastructure Services Committee - 12 May 2020

a         Minutes of Infrastructure Services Committee held on 12 May 2020                         72

13              Grants Subcommittee - 18 March 2020

a         Minutes of Grants Subcommittee held on 18 March 2020                                              78

14              Audit and Risk Subcommittee - 19 December 2019

a         Minutes of Audit and Risk Subcommittee held on 19 December 2019                       81

15              Audit and Risk Subcommittee - 13 February 2020

a         Minutes of Audit and Risk Subcommittee held on 13 February 2020                          89

16              Mosgiel-Taieri Community Board - 5 February 2020

a         Minutes of Mosgiel-Taieri Community Board held on 5 February 2020                     98

17              Otago Peninsula Community Board - 23 January 2020

a         Minutes of Otago Peninsula Community Board held on 23 January 2020               105

18              Otago Peninsula Community Board - 12 March 2020

a         Minutes of Otago Peninsula Community Board held on 12 March 2020                 112

19              Saddle Hill Community Board - 23 January 2020

a         Minutes of Saddle Hill Community Board held on 23 January 2020                          120

20              Saddle Hill Community Board - 12 March 2020

a         Minutes of Saddle Hill Community Board held on 12 March 2020                             126

21              Strath Taieri Community Board - 12 March 2020

a         Minutes of Strath Taieri Community Board held on 12 March 2020                         133

22              Strath Taieri Community Board - 23 January 2020

a         Minutes of Strath Taieri Community Board held on 23 January 2020                       138

23              Waikouaiti Coast Community Board - 22 January 2020

a         Minutes of Waikouaiti Coast Community Board held on 22 January 2020              145

25              Adoption of the Annual Plan 2020/21

a         Annual Plan 2020/21                                                                                                                   154    

 

 


Council

30 June 2020

 

 

 

 

Council

MINUTES

 

Minutes of an extraordinary meeting of the Dunedin City Council held via zoom audio visual link on Monday 06 April 2020, commencing at 2.00 pm

 

PRESENT

 

Mayor

Mayor Aaron Hawkins

 

Deputy Mayor

Cr Christine Garey

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Doug Hall

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Dave Tombs (General Manager Finance and Commercial), Keith Cooper (Chairperson Dunedin City Holdings Ltd), Jemma Adams (General Manager Dunedin City Holdings Ltd), Graham McKerracher (Manager, Council Communications and Marketing) and Clare Sullivan (Team Leader Civic)

 

Governance Support Officer                  Lynne Adamson

 

 

  

 

1          Apologies

There were no apologies.

 

2          Confirmation of agenda

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Confirms the agenda with the following alteration:

 

-      In regard to Standing Order 21.4, Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried

 

 

Reports

3          Declaration of Interest

 

Members were reminded of the need to stand aside from decision making when a conflict arose between their role as an elected representative and any private or other external interest they may have.

 

 

                

 

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  DCHL - Matters

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item and Mr Keith Cooper (Chairperson, DCHL) be permitted to remain in the meeting and provide assistance in relation to the matters to be discussed.

 

Motion carried (CNL/2020/059)

 

 

The meeting moved into confidential at 2.01 pm and concluded at 3.45 pm.

 

 

 

 

..............................................

MAYOR

    

 


Council

30 June 2020

 

 

 

 

Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held via Zoom Audio Visual Link on Monday 04 May 2020, commencing at 1.00 pm

 

PRESENT

 

Mayor

Mayor Aaron Hawkins

 

Deputy Mayor

Cr Christine Garey

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Doug Hall

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services) and Clare Sullivan (Team leader Civic)

 

Governance Support Officer                  Lynne Adamson

 

 

 

1          Public Forum

There was no Public Forum.   

 

2          Apologies

There were no apologies.

 

3          Confirmation of agenda

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Confirms the agenda with the following alteration

 

In regard to Standing Order 21.4, Option C be adopted in relation to moving and seconding and speaking to amendments.

 

Division

The Council voted by division:

 

For:                  Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker, Andrew Whiley and Aaron Hawkins (11).

Against:          Crs Doug Hall, Carmen Houlahan, Jules Radich and Lee Vandervis (4).

Abstained:    Nil

 

The division was declared CARRIED by 11 votes to 4

 

Motion carried (CNL/2020/050)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

That the Council:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the staff members’ Interest Register.

 Motion carried (CNL/2020/051)

 

5          Confirmation of Minutes

5.1       Ordinary Council meeting - 24 February 2020

 

Moved (Mayor Aaron Hawkins/Cr David Benson-Pope):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 24 February 2020 as a correct record.

Motion carried (CNL/2020/052)

 

5.2       Ordinary Council meeting - 4 March 2020

 

Moved (Mayor Aaron Hawkins/Cr David Benson-Pope):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 04 March 2020 as a correct record.

Motion carried (CNL/2020/053)

 

5.3       Ordinary Council meeting - 9 March 2020

 

Moved (Mayor Aaron Hawkins/Cr David Benson-Pope):

That the Council:

 

Confirms the public part of the minutes of the Ordinary Council meeting held on 09 March 2020 as a correct record.

Motion carried (CNL/2020/054)

   

Reports

6          Mayor's Report

 

The Mayor spoke to his report which requested updated budgets for the Annual Plan 2020/2021 deliberations to reflect  the changed environment caused by the effects of COVID-19. It also dealt with a number of COVID-19 related matters that require approval of Council.

There was an indepth discussion on the changed environment due to the COVID-19 pandemic and the impact this may have on budgets.

 

 

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

 

 

a)         Acknowledges the unanticipated impacts of COVID-19 on the DCC Draft Annual Plan 2020/2021.

 

b)        Requests staff prepare revised Annual Plan 2020/21 budgets that reflect the impacts of COVID-19 in time for Council consideration at the Annual Plan deliberations meeting.

 

c)         Requests as part of the revised budgets, a report that provides options for alternative rate increases and funding, with an assessment of any impacts on service levels, rates, borrowing and the ongoing impacts for future years.

 

d)        Requests that consideration be given to ways that ratepayers facing financial hardship might be supported, in addition to a lower overall rate increase.

 

e)        Endorses the letter from the Mayor to the Remuneration Authority requesting no change in elected members’ remuneration for the 2020/21 year.

 

f)         Accepts the offer of the Chief Executive to take a voluntary 15% reduction in remuneration from 1 May 2020 to 22  November 2020.

 

g)         Approves that the Grants Management Policy requirements for any unspent funds within one year of receipt of the funds, be suspended due to the COVID-19.

 

h)        Approves that the Grants Subcommittee be given the delegated authority to determine the appropriate time periods for spending allocated funds until 31 October 2020 and amends the Committee Structure and Delegations Manual accordingly.

 

i)             Approves extending the timeframes for Council Controlled Organisations to finalise their Statements of Intent by one month to 31 May 2020.

 

Following discussion it was moved (Cr Christine Garey/Cr Jim O’Malley):

 

             That the Council:

 

                         Adjourns the meeting until 1.50 pm.

 

                         Motion carried

 

The meeting adjourned at 1.35 pm and reconvened at 1.50 pm

The meeting adjourned at 1.54 pm and reconvened at 1.58 pm.

 

 

Division

The Council then voted by division:

 

For:                  Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Lee Vandervis, Steve Walker, Andrew Whiley and Aaron Hawkins (15).

Against:          Nil

Abstained:    Nil

 

The division was declared CARRIED by 15 votes to 0

 

Motion carried (CNL/2020/055)

 

 

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

 

             That the Council:

 

                         Adjourns the meeting for 3 minutes.

 

                         Motion carried

 

The meeting adjourned at 2.04 pm and reconvened at 2.06 pm.

7          DCC COVID-19 Response

 

A report from the Chief Executive provided a high-level overview of the approach being undertaken by the Dunedin City Council in response to COVID-19 pandemic.

The Chief Executive Officer (Sue Bidrose) spoke to the report and responded to questions on the comparison of the Dunedin City Council (DCC) response with other Councils.  She advised that the alert levels undertaken by the DCC were in alignment with the central government levels. 

In response to questions Dr Bidrose spoke of the support provided to leasees of Council owned business properties unable to access their premises and rates deferral for residential customers who were struggling.

 

 

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

 

a)    Notes the various actions that Dunedin City Council has taken in response to the COVID-19 pandemic.

b)    Request a report to the next Planning & Environment Committee meeting on:

i)        Temporary options to encourage people back into the city centre while ensuring safe physical distancing, including free retailer use of footpaths; traffic calming measures; and shared spaces;

ii)       How council could approach local communities to see whether they wished to request neighbourhood slow speed streets in other centres and suburbs, for the purpose of safe physical distancing in shopping or recreation;

iii)      noting that any such measures would be designed to take effect for the duration of Alert Level 2, or until physical distancing was no longer required.

 

An amendment was moved (Cr Rachel Elder/Cr Jules Radich):

That the Council:

c)    Requests that staff undertake a survey of central city business owners for their thoughts and ideas on how to bring people back into the central city.

Motion carried (CNL/2020/056) with Crs Carmen Houlahan and Lee Vandervis recording their votes against.

 

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

 

That the Council:

 

Adjourns the meeting for three minutes.

 

Motion carried

The meeting was adjourned at 3.10 pm and reconvened at 3.15 pm.

 

 

 

 

 

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

The substantive motion was then put:

That the Council:

 

a)    Notes the various actions that Dunedin City Council has taken in response to the COVID-19 pandemic.

b)    Request a report to the next Planning & Environment Committee meeting on:

i)        Temporary options to encourage people back into the city centre while ensuring safe physical distancing, including free retailer use of footpaths; traffic calming measures; and shared spaces;

ii)       How council could approach local communities to see whether they wished to request neighbourhood slow speed streets in other centres and suburbs, for the purpose of safe physical distancing in shopping or recreation;

iii)      noting that any such measures would be designed to take effect for the duration of Alert Level 2, or until physical distancing was no longer required.

c)    Requests that staff undertake a survey of central city business owners for their thoughts and ideas on how to bring people back to the central city.

Division

The Council voted by division:

 

For:                  Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Lee Vandervis, Steve Walker, Andrew Whiley and Aaron Hawkins (14).

Against:          Cr Carmen Houlahan (1).

Abstained:    Nil

 

The division was declared CARRIED by 14 votes to 1

 

Motion carried (CNL/2020/057)

 

8          Annual Plan and 10 Year Plan Process Update

 

A report from Corporate Policy and Finance provided the Council with a process update on the development of the Annual Plan 2020/21 and the 10 year plan 2021-31.

The General Manager City Services (Sandy Graham) and Team Leader Regulation Management – Transport (Tami Sargeant) spoke to the report and responded to questions.

 

 

Moved (Cr Chris Staynes/Cr Christine Garey):

That the Council:

 

a)    Notes the Annual Plan 2020/21 and 10 year plan 2021-31 process update.

b)    Notes the LGNZ and SOLGM guidance for the development of 2020/21 Annual Plans, based on independent legal advice from Simpson Grierson.

Motion carried (CNL/2020/058)

 

9          Proposed Trade Waste Bylaw 2020 and Proposed Stormwater Quality Bylaw 2020

 

A report from 3 Waters sought the Council’s approval to notify the proposed Trade Waste Bylaw 2020, proposed Stormwater Quality Bylaw 2020 and the Statement of Proposal, to be used for consultation using the special consultative procedure.

The report noted that Council must also determine, before 30 June 2020, that the proposed bylaws were the most appropriate form of bylaw and did not give rise to any implications under the Bill of Rights Act 1990, or the current Trade Waste Bylaw 2008 would be automatically revoked. Without a  bylaw, the Council would lose its ability to control trade wastes discharges into the wastewater system, and the quality of discharges into the stormwater system.

The General Manager Infrastructure Services (Simon Drew) and Group Manager 3 Waters (Tom Dyer) spoke to the report and responded to questions on the proposed bylaws.

 

 

Moved (Cr Doug Hall/Cr Rachel Elder):

That the Council:

 

a)     Agrees that the proposed Trade Waste Bylaw 2020 and proposed Stormwater Quality Bylaw 2020 are the most appropriate form of bylaws.

 

b)     Determines that the proposed Trade Waste Bylaw 2020 and proposed Stormwater Quality Bylaw 2020 did not give rise to any implications under the New Zealand Bill of Rights Act 1990 and were not inconsistent with the Act.

 

c)     Determines that the special consultative procedure, in accordance with the Local Government Act 2002, must be used to make the proposed Stormwater Quality Bylaw 2020 and the proposed Trade Waste Bylaw 2020.

 

d)     Approves the Statement of Proposal (including the summary of the Statement of Proposal) and the proposed Trade Waste Bylaw 2020 and proposed Stormwater Quality Bylaw 2020 to be notified for consultation, subject to staff making minor corrections and alteration of consultation and project timeframes in the Statement of Proposal and summary of Statement of Proposal to reflect changes needed as a result of consultation delays related to Covid‐19.

 

e)     Notes that the Statement of Proposal and proposed bylaws would be sent to the Minister of Health for comment to meet the requirements of section 148(1) of the Local Government Act 2002.

 

Motion carried (CNL/2020/059)

 


 

Moved (Mayor Aaron Hawkins/Cr Rachel Elder):

 

             That the Council:

 

                         Adjourns the meeting for 10 minutes.

 

                         Motion carried

 

The meeting adjourned at 3.45 pm and reconvened at 3.57 pm.

 

10        Proposed Continuation of the Roading Bylaw

 

A report from Transport sought approval for continuation of the existing Roading Bylaw without amendment, except for the date of the bylaw and clarification of definitions.

The General Manager Infrastructure Services (Simon Drew) and Team Leader Regulatory Management – Transport (Tami Sargeant) advised that the report had first been tabled in February 2020 with clarification sought around the definitions.  They advised that the definitions were consistent with the Land Transport Act.

 

 

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Council:

 

a)     Determines that continuing the Roading Bylaw was the most appropriate way to regulate the activities of road corridor users and their impact on the roading asset in Dunedin.

c)     Determines that the Roading Bylaw was the most appropriate form of bylaw.

d)     Determines that there were no inconsistencies with the New Zealand Bill of Rights Act 1990.

e)     Notes that the special consultative procedure was not required for the proposed continuation of the Roading Bylaw.

f)      Approves the ‘Proposed continuation of the Roading Bylaw – reasons for proposal’ document for community feedback.

 

Motion carried (CNL/2020/060)

 

11        Request for Council support for Otago Museum's Crown Infrastructure Partners funding application

 

Cr Lee Vandervis withdrew from this item.

 

A report from Ara Toi recommended that Council supported the Otago Museum’s application to Crown Infrastructure Partners for funding of capital works to the Museum.

 

The General Manager Community Services (Simon Pickford) and General Manager City Services (Sandy Graham) spoke to the report and responded to questions.

 

 

Moved (Cr Carmen Houlahan/Cr Rachel Elder):

That the Council:

 

a)     Supports the Otago Museum’s application to Crown Infrastructure Partners for capital funding.

Motion carried (CNL/2020/061)

 

12        DCC Submission on the Otago Regional Council Annual Plan 2020/21

 

A report from Corporate Policy sought retrospective approval for a Dunedin City Council (DCC) submission (to the Otago Regional Council (ORC) on its draft Annual Plan 2020/21.

The General Manager City Services (Sandy Graham) and Group Manager Community and Planning (Nicola Pinfold) spoke to the submission and responded to questions.

It was noted that the Mayor would present the submission to the Otago Regional Council and it was agreed that the presentation be expanded to include the following: Mahekaki - food gathering; funding to address coastal erosion and monitoring of the harbour; ongoing South Dunedin work including their continued investment and partnership and the proposed cycle tunnels.

 

 

Moved (Mayor Aaron Hawkins/Cr Mike Lord):

That the Council:

 

a)     Approves, in retrospect, the DCC submission to the Otago Regional Council draft Annual Plan 2020/21.

 Motion carried (CNL/2020/062)

 

13        DCC submission on the Residential Tenancy Act Amendment Bill

 

A report from Corporate Policy and Property sought retrospective approval for the Dunedin City Council (DCC) submission to the Social Services and Community Committee on the Residential Tenancy Act (RTA) Amendment Bill.

The report noted that the Residential Tenancies Act 1986 had been law for more than 30 years.  The bill proposed a range of changes to modernize the Act so that it was better suited to today’s renting environment and aimed to balance the rights and obligations of tenants and landlords.

 The General Manager City Services (Sandy Graham) and Group Manager Property Services (David Bainbridge-Zafar) spoke to the report.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Approves, in retrospect the DCC submission to Parliament on the Residential Tenancy Act Amendment Bill.

Motion carried (CNL/2020/063)

 

14        Local Government (Rating of Whenua Māori) Amendment Bill Submission

 

A report from Corporate Policy sought approval for a Dunedin City Council (DCC) submission to the Māori Affairs Select Committee on the proposed Local Government (Rating of Whenua Māori) Amendment Bill.

The Chief Executive Officer (Sue Bidrose), (Financial Controller) Gavin Logie and (Policy Advisor) Hoani Yates spoke to the report and responded to questions on the submission.

 

 

Moved (Cr Jim O'Malley/Cr Doug Hall):

That the Council:

 

a)     Approves the DCC submission to the Māori Affairs Select Committee on the proposed Local Government (Rating of Whenua Māori) Amendment Bill.

Motion carried (CNL/2020/064)

 

4a       Declaration of Interest Update

 

Cr Jules Radich advised that his register of interest needed to be updated to reflect that he was an owner for property on George Street, Dunedin, therefore he would withdraw from any discussion and voting on items relating to this topic.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Revokes Item 4 – Declaration of Interest under standing order 23.1..

Motion carried (CNL/2020/067)

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

a)             Amends the Elected Members’ Interest Register; and

b)             Confirms the proposed management plan for Elected Members’ Interests; and

c)             Notes the staff members’ Interest Register.

Motion carried (CNL/2020/068)

 

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Grants Subcommittee appointment of community representatives

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2  Request for Council support for a Crown Infrastructure Partners Funding Application

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (CNL/2020/069)

 

The meeting moved into confidential at 4.40 pm and concluded at 5.51 pm.

 

 

 

..............................................

MAYOR    


Council

30 June 2020

 

 

 

 

Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Fullwood Room, Dunedin Centre, Harrop Street, Dunedin on Monday 25 May 2020, commencing at 10.00 am

 

PRESENT

 

Mayor

Mayor Aaron Hawkins

 

Deputy Mayor

Cr Christine Garey

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Doug Hall

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), Dave Tombs (General Manager Finance and Commercial), John Christie (Director Enterprise Dunedin) and Graham McKerracher (Manager, Council Communications and Marketing), Tom Dyer (Group Manager 3 Waters), Scott Campbell (Policy Analyst), Chris Henderson (Group Manager Waste and Environmental Services), Catherine Irvine (Solid Waste Manager), Suzie Ballantyne (Senior Policy Analyst), Jinty MacTavish (Principal Policy Advisor), Kathryn Ward (Principal Urban Designer), Gavin Logie (Financial Controller), Nicola Pinfold (Group Manager Community and Planning), Robert West (Group Manager Parks and Recreation), Owen Graham (Senior Leasing and Land Advisor), Clare Sullivan (Team Leader Civic) and Wendy Collard (Governance Support Officer.

 

Governance Support Officer                  Lynne Adamson

 

 

1          Opening

Rev Dr Kerry Enright, from Knox Church opened the meeting with a prayer.

2          Public Forum

2.1       Public Forum - Council Meeting Processes

 

Diane Yeldon addressed the meeting concerning Council meeting processes.  She commented on the positive role Council had taken to live stream meetings over the lockdown period and made suggestions for improvements in the future including the continuation of zoom and live stream meetings and ensuring that Standing Orders were strictly adhered to.

Ms Yeldon responded to questions.

 

 

2.2       Public Forum - Application for Extraordinary Water Supply

 

Jacquie Lucas, spoke on behalf of herself and her neighbour Phillip Jones in support of their applications for Extraordinary Water Supply at 281 and 292 Waipori Falls Road to be considered later in the meeting.

Ms Lucas responded to questions from Councillors.

 

 

2.3       Public Forum – Central City Upgrade

 

Susie Staley addressed the meeting concerning the proposed central city upgrade and the need for continued consultation moving forward.  Ms Staley acknowledged that the underground infrastructure work was required and that it was logical that the overground work be undertaken at the same time.  She noted that the work would place pressure on those directly affected by construction and urged Council to ensure that there was adequate consultation undertaken with affected parties. 

Ms Staley responded to questions.

  

 

 

2.4       Public Forum - George St

 

 

Tony Clear addressed the meeting on the George Street upgrade.  He provided background information on his property ownership and subsequent rates paid to Council.  Mr Clear wanted to see Dunedin as a vibrant, attractive, accessible city and commented that George Street was worthy of protection. 

Mr Clear noted that retail was fragile and many of the central business district owners were unsure about the future.  He did not believe this was a time to add to their uncertainty and requested that Council defer the project for 12 months.  Mr Clear commented that this would allow a balanced, well informed decision to be made with an open consultative process.  The delay would allow retailers to regain some momentum for their premises and they would be far more supportive of the change.

Mr Clear responded to questions. 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

 

That the Council:

a)    Extends the public forum.

Motion carried

2.5       Public Forum - Central City Upgrade

 

Sky Duncan provided a PowerPoint presentation on Rethinking Dunedin’s George Street.  She commented that she came from Dunedin and now lived and worked in New York.  Ms Duncan commented favourably on the proposed changes and encouraged Council to consult with the affected parties to create a vibrant main street for Dunedin.

 

Ms Duncan responded to questions and discussed comparisons with other cities in the world who had become more pedestrian friendly.

 

 

3          Apologies

There were no apologies.

 

4          Confirmation of agenda

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Confirms the agenda with the following addition and alterations

 

In regard to Standing Order 21.4, that Option C be adopted in relation to moving and seconding and speaking to amendments.

 

That Item 11 – Financial Result – Period Ended 30 April 2020 be taken before Item 10 – Financial Result – Period Ended 31 March 2020 and

 

That Item 9 – Central City Plan – George Street Update Report be taken at 2.00 pm to enable consultants to be available to respond to questions.

 

Motion carried (CNL/2020/038)

 

 

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Jules Radich read a statement in relation to any decisions Councillors would make in relation to the Central City Upgrade.  He advised that the Auditor General had issued a declaration under section 6(4) of Local Authorities (Members’ Interests) Act (LAMIA) allowing himself to participate on the grounds that it is in the interests of the electors and inhabitants of the area that he be allowed to do so.  The declaration applies to the Council meeting on 25 May 2020 and to discussion and deliberations on the Annual Plan 2020/21 up to and including the adoption of the Annual Plan.

 

 

Moved (Mayor Aaron Hawkins/Cr Mike Lord):

That the Council:

 

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the Executive Leadership Team’s Interest Register.

Motion carried (CNL/2020/039)

     

Reports

6          Applications for extraordinary water supply - 281 and 292 Waipori Falls Road

 

A report from 3 Waters and City Development sought the Council’s decision on two applications for ‘extraordinary’ water supply to rural properties near Berwick: one at 281 Waipori Falls Road and one at 292 Waipori Falls Road. Both applications sought connections to the West Taieri Rural Water Scheme (WTRWS), which was owned and operated by the Dunedin City Council (DCC).

 

The Group Manager 3 Waters (Tom Dyer) and Policy Analyst (Scott Campbell) spoke to the report and responded to questions on the applications. 

 

 

Moved (Cr Mike Lord/Cr Andrew Whiley):

That the Council:

a)    Approves provision of extraordinary water supplies to 281 and 292 Waipori Falls Road, subject to the conditions set out in the report.

Division

The Council voted by division:

 

For:                  Crs Rachel Elder, Doug Hall, Carmen Houlahan, Mike Lord, Jules Radich and Andrew Whiley (6).

Against:          Crs Sophie Barker, David Benson-Pope, Christine Garey, Marie Laufiso, Jim O'Malley, Chris Staynes, Lee Vandervis, Steve Walker and Aaron Hawkins (9).

Abstained:    Nil

 

The division was declared LOST by 9 votes to 6

 

Moved (Cr Steve Walker/Cr Chris Staynes):

That the Council:

 

a)     Declines the application for an ‘extraordinary’ water supply for 281 Waipori Falls Road. 

b)     Declines the application for an ‘extraordinary’ water supply for 292 Waipori Falls Road. 

Division

The Council voted by division:

 

For:                  Crs Sophie Barker, David Benson-Pope, Christine Garey, Marie Laufiso, Jim O'Malley, Chris Staynes, Lee Vandervis, Steve Walker and Aaron Hawkins (9).

Against:          Crs Rachel Elder, Doug Hall, Carmen Houlahan, Mike Lord, Jules Radich and Andrew Whiley (6).

Abstained:    Nil

 

The division was declared CARRIED by 9 votes to 6

 

 Motion carried (CNL/2020/040)

 

Crs Rachel Elder; Mike Lord and Christine Garey left the meeting at 12.02 pm.

 

7          Summary of consultation submissions and recommendation to adopt - Waste Assessment 2018 and Waste Minimisation and Management Plan 2020

 

A report from Waste and Environmental Solutions summarised the requirements under the Waste Minimisation Act for the Dunedin City Council’s to review its Waste Management and Minimisation Plan (WMMP) 2013.  The subsequent Draft Waste Minimisation and Management Plan 2020 had been informed by the Draft Waste Assessment (WA) 2018.

 

The Group Manager Waste and Environmental Solutions (Chris Henderson) and Solid Waste Manager (Catherine Irvine) spoke to the report and responded to questions.

 

Cr Mike Lord returned to the meeting at 12.05 pm.

Crs Rachel Elder and Christine Garey returned to the meeting at 12.06 pm.

Cr Andrew Whiley left the meeting at 12.06pm and returned at 12.08 pm.

Cr Doug Hall left the meeting at 12.11 pm and returned at 12. 14 pm.

Cr Carmen Houlahan left the meeting at 12.15 pm.

 

 

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Council:

 

a)     Approves the adoption of the Waste Minimisation and Management Plan 2020, including amendments, and the Waste Assessment 2018.

b)     Notes the Summary of Consultation Submissions on the Draft Waste Minimisation and Management Plan 2020 and Draft Waste Assessment 2018.

Motion carried (CNL/2020/041)

 

It was moved (Mayor Aaron Hawkins/Cr Chris Staynes):

 

That the Council:

 

             Adjourns the meeting for 5 minutes.

 

                         Motion carried

 

The meeting adjourned at 12.17 pm and reconvened at 12.26 pm

Cr Carmen Houlahan re-joined the meeting at 12.26 pm.

 

8          Update on the Climate Change Work Programme

 

A report from Civic and Community and Planning provided an update on the Dunedin City Council’s (DCC) climate change work programme, comprising two streams: Zero Carbon 2030 (related to climate change mitigation), and climate change adaptation (including South Dunedin Future).

 

Senior Policy Analyst (Suzie Ballantyne) and Principal Policy Advisor (Jinty MacTavish) spoke to the report and responded to questions on achieving the goal for Dunedin to be carbon neutral by 2030.

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Council:

 

a)     Notes the update on the Climate Change Work Programme.

Motion carried (CNL/2020/042)

 

It was moved (Mayor Aaron Hawkins/Cr Andrew Whiley):

 

That the Council:

 

                         Adjourns the meeting until 2.30 pm.

 

                                      Motion carried

 

The meeting adjourned at 1.29 pm and reconvened at 2.34 pm.

 

9          Central City Plan - George Street Update Report

 

Cr Jules Radich reiterated the information provided under the Declaration of Interest that he had received a declaration from the Office of the Auditor General advising that he was able to participate in this discussion and voting of the report.

A report from City Development noted that the report presented the review and Preliminary Design work carried out on the Central City Plan - George Street Upgrade project, since the Planning and Environment Committee meeting on 11 June 2019. 

 

Consultants Chris Wilkinson (First Retail); Ed Jolly (Jasmax) and Den Aitken (Aitken Taylor) joined  the meeting individually via video link and responded to questions on the proposed project.

 

Cr Doug Hall left the meeting at 3.06 pm and returned at 3.18 pm.

 

 

The General Manager City Services (Sandy Graham); General Manager Infrastructure Services (Simon Drew) and Principal Urban Designer (Kathryn Ward) spoke to the report and responded to questions.

 

During discussion Cr Mike Lord left the meeting at 3.49 pm and returned at 3.51 pm.

Cr Christine Garey left the meeting at 3.58 pm and returned at 4.01 pm.

 

 

There was a discussion on the proposed upgrade which included information presented at the public forum.  

 

During discussion Cr Mike Lord left the meeting at 5.04 pm.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

Extends the meeting beyond 6 hours as set out in Standing Order 4.2.

 

Motion carried (CNL/2020/043)

 

 

The benefit of reconstituting the Central City Advisory Group to provide feedback throughout the detailed design and business case stages of the proposals was discussed.

 

 

Moved (Cr David Benson-Pope/Cr Christine Garey):

That the Council:

 

a)     Notes the reports and other documents on this matter.

b)     Endorses the continuation of the George Street Retail Quarter section of the Central City Plan and

c)     Reconstitutes a Central City Advisory Group to provide feedback throughout the detailed design and business case stages of these proposals.

d)     Request a staff report to the 8 June 2020 Council meeting as to the suggested composition of the Central City Advisory Group and the Terms of Reference.

Division

The Council voted by division:

 

For:                  Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Marie Laufiso, Jim O'Malley, Chris Staynes, Steve Walker and Aaron Hawkins (10).

Against:          Crs Carmen Houlahan, Jules Radich, Lee Vandervis and Andrew Whiley (4).

Abstained:    Nil

 

The division was declared CARRIED by 10 votes to 4

 

Motion carried (CNL/2020/044)

 

 

 

 

It was moved (Mayor Aaron Hawkins/Cr Steve Walker):

 

That the Council:

 

             Adjourns the meeting for 10 minutes.

 

                         Motion carried

 

The meeting adjourned at 5.42 pm and reconvened at 5.51 pm.

 

 

Moved (Cr Jules Radich/Cr Carmen Houlahan):

That the Council:

a)    Request that staff report back to Council by the end of November 2020 on the cost/benefit analysis for a new car parking building to support the Central City work, including options for size and location.

Motion lost on a show of hands.

 

Cr Doug Hall left the meeting at 6.15 pm and returned at 6.18 pm.

 

11        Financial Result - Period Ended 30 April 2020

 

A report from Finance provided the financial results for the period ended 30 April 2020 and the financial position as at that date.

 

The General Manager Finance and Commercial (Dave Tombs) and Financial Controller (Gavin Logie) spoke to the report and responded to questions.

 

 

Moved (Cr Andrew Whiley/Cr Chris Staynes):

That the Council:

 

a)     Notes the Financial Performance for the period ended 30 April 2020 and the Financial Position as at that date.

 Motion carried (CNL/2020/045)

 

10        Financial Result - Period Ended 31 March 2020

 

A report from Finance provided the financial results for the period ended 31 March 2020 and the financial position as at that date.

 

The General Manager Finance and Commercial (Dave Tombs) and Financial Controller (Gavin Logie) spoke to the report and responded to questions.

 

 

Moved (Cr Andrew Whiley/Cr Chris Staynes):

That the Council:

 

a)     Notes the Financial Performance for the period ended 31 March 2020 and the Financial Position as at that date.

Motion carried (CNL/2020/046)

 

 

12        DCC Submission on the Office of the Auditor General - Draft Annual Plan 2020/21

 

A report from Community and Planning sought approval for a Dunedin City Council (DCC) submission) to the Office of the Auditor-General on the proposed Draft Annual Plan 2020/21.

 

The General Manager City Services (Sandy Graham) and Group Manager Community and Planning (Nicola Pinfold) spoke to the report and responded to questions on the submission.

 

 

Moved (Cr Steve Walker/Cr Doug Hall):

That the Council:

 

a)     Approves the DCC submission to the Auditor-General on the proposed Draft Annual Plan 2020/21.

Motion carried (CNL/2020/047)

 

13        Approval to Grant Drainage Easement over part of Ocean Grove Local Purpose (Coastal Protection) Reserve

 

A report from Parks and Recreation provided information on an application by Dunedin City Council – 3 Waters (the Applicant), for the grant of a drainage easement over part of the Ocean Grove Local Purpose (Coastal Protection) Reserve (the Reserve) for installation of a pipeline and related infrastructure within the reserve, which would service a private residential subdivision at 357 Tomahawk Road, Ocean Grove, Dunedin, being developed by Four Amigos 2018 Limited (the Developer), and recommended the easement be granted.

 

The General Manager City Services (Sandy Graham), Group Manager Parks and Recreation (Robert West) and Senior Leasing and Land Advisor (Owen Graham) spoke to the report and responded to questions.

 

 

Moved (Cr Lee Vandervis/Cr Chris Staynes):

That the Council:

 

a)     Acting in its capacity as the administering body of the Ocean Grove Local Purpose (Coastal Protection) Reserve pursuant to the Reserves Act 1977:

i)          Grants an easement to drain water over part of the Ocean Grove Local Purpose (Coastal Protection) Reserve adjacent to 357 Tomahawk Road, Ocean Grove, Dunedin, subject to the conditions outlined in the report.

ii)         Approves waiving the annual rental for use of the Ocean Grove Local Purpose (Coastal Protection) Reserve.

iii)        Decides that the criteria for exemption from public notification had been met.

b)     Acting under delegation from the Minister of Conservation dated 12 June 2013, and pursuant to section 48 of the Reserves Act 1977, consents to the grant of an easement to drain water over part of the Ocean Grove Local Purpose (Coastal Protection) Reserve, adjacent to 357 Tomahawk Road, Ocean Grove, Dunedin, subject to the conditions outlined in this report.

Motion carried (CNL/2020/048)

                

 

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Public Forum

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2  Road Access

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3  Dunedin Waterfront Revitalisation

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The information in this report is commercially sensitive..

C4  Dunedin City Holdings Group: Director Re-Appointments

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item and that Jeannine Falloon be permitted to attend the meeting to speak in the confidential forum and that Gordon Duff, Strawberry Sounds remain in the meeting to manage the sound equipment.

 

Motion carried (CNL/2020/049)

 

 

The meeting moved into confidential at 6.27 pm and concluded at 7.45 pm.

 

 

 

 

..............................................

MAYOR

   

 


Council

30 June 2020

 

 

 

 

Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Fullwood Room, Harrop Street, Dunedin on Monday 08 June 2020, commencing at 1.00 pm

 

PRESENT

 

Mayor

Mayor Aaron Hawkins

 

Deputy Mayor

Cr Christine Garey

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Doug Hall

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), Dave Tombs (General Manager Finance and Commercial), John Christie (Director Enterprise Dunedin) and Graham McKerracher (Manager, Council Communications and Marketing).

 

Governance Support Officer                  Lynne Adamson

 

 

 

1          Public Forum

Jack Manning (President of the OUSA) and Michaela Waite-Harvey (Welfare and Equity Representative) addressed the Council on the implementation of a landlord licensing scheme and a rental warrant of fitness scheme commenting on the issues new students had as first time renters to Dunedin. 

 

During discussion Cr Carmen Houlahan entered the meeting at 1.05 pm.

 

They also discussed the reinstatement of a one bottle per person policy at BYO premises; climate change and the commitment to a Climate Change Mitigation and Adaption Plan. 

 

Mr Manning and Ms Waite-Harvey then responded to questions from Councillors.

 

2          Apologies

There were no apologies.

 

3          Confirmation of agenda

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Confirms the agenda with the following alteration:

 

In regard to Standing Order 21.4, that Option C be adopted in relation to moving and seconding and speaking to amendments.

 

Division

The Council voted by division:

 

For:                  Crs David Benson-Pope, Christine Garey, Marie Laufiso, Steve Walker and Mayor Aaron Hawkins (5).

Against:          Crs Sophie Barker, Rachel Elder, Doug Hall, Carmen Houlahan, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Lee Vandervis and Andrew Whiley (10).

Abstained:    Nil

 

The division was declared LOST by 10 votes to 5

 

 

Following discussion it was moved (Mayor Aaron Hawkins/Cr Jules Radich):

That the Council:

             Confirms the agenda with the following addition and alteration:

i)             In regard to Standing Order 21.4, that Option C be adopted in relation to moving and seconding and speaking to amendments.

ii)            That Item 6 – Central City Advisory Group Membership discussion be deferred until 30 June 2020 Council meeting to enable better engagement and clarity of panel makeup and sufficient information to make an informed decision.

             Division

The Council voted by division:

 

For:                  Crs Sophie Barker, Rachel Elder, Doug Hall, Carmen Houlahan, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Lee Vandervis and Andrew Whiley (10).

Against:          Crs David Benson-Pope, Christine Garey, Marie Laufiso, Steve Walker and Mayor Aaron Hawkins (5).

Abstained:    Nil

 

The division was declared CARRIED by 10 votes to 5

 

Motion carried (CNL/2020/050)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests; and

c)     Notes the proposed management plan for the Executive Leadership Team.

Motion carried (CNL/2020/051)

     

Reports

5          District Licensing Committee Membership Review Process

 

Crs David Benson-Pope and Mike Lord declared an interest and withdrew from this item.

 

 

A report by Corporate Policy sought approval for the process to review the membership of the Dunedin District Licensing Committee (DLC).

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

             Adjourn the meeting for 5 minutes.

 

Motion carried (CNL/2020/052)

 

The meeting adjourned at 2.04 pm and reconvened at 2.11 pm.

 

 

Cr Lee Vandervis declared an interest and withdrew from this item.

 

The General Manager Community Services (Simon Pickford) and Group Manager Customer and Regulatory Services (Adrian Blair) spoke to the report and responded to questions.

 

During discussion Cr Mike Lord left the meeting at 2.12 pm and returned at 2.19 pm.

 

 

Moved (Cr Andrew Whiley/Cr Steve Walker):

That the Council:

 

a)     Approves the process for reviewing the Dunedin District Licensing Committee membership.

b)     Forms a subcommittee of Council that would manage the DLC Membership Review Process.

c)     Notes that a report outlining the structure and constitution of the preferred option would be prepared for the 30 June Council meeting.

d)     Notes that the review panel would report to the Council in July 2020 with District Licensing Committee membership recommendations so the Committee may commence on 3  August 2020.

e)     Approves the extension of the current District Licensing Committee Commissioner, the Council representative and Community representatives until 31 July 2020.

Motion carried (CNL/2020/053)


Moved (Mayor Aaron Hawkins/Cr Rachel Elder):

 

             That the Council

 

                         Adjourn the meeting for 15 minutes.

 

                         Motion carried

 

The meeting adjourned at 2.26 pm and reconvened at 2.40 pm.

 

6          Central City Advisory Group membership

 

This item was deferred until the 30 June 2020 Council meeting.

 

7          DCC Submission : Death, Funerals, Burial and Cremation: a Review of the Burial and Cremation Act 1964 and Related Legislation

 

A report from Parks and Recreation sought approval for the Dunedin City Council submission to the Ministry of Health (Ministry) on the review of the Burial and Cremation Act and related legislation.

 

The General Manager City Services (Sandy Graham) and Group Manager Parks and Recreation (Robert West) and Planning and Partnerships Manager (John Brenkley) spoke to the report and responded to questions on the submission.

 

 

Moved (Cr Chris Staynes/Cr Christine Garey):

That the Council:

 

a)     Approves the DCC submission on the Review of the Burial and Cremation Act 1964 and Related Legislation.

Motion carried (CNL/2020/054)

 

8          Safer CBD Streets - Next Steps in Temporary Measures

 

A report from the Executive Leadership Team advised that on 14 May 2020, the Planning and Environment Committee agreed to a package of temporary measures being put in place in the Dunedin Central Business District (CBD) to encourage people in the upcoming COVID-19 Alert Level 2 to return to the central city for hospitality and retail. 

The report outlined the current use of Princes/George Street, and requested direction as to when to return the CBD to 30kph, remove the temporary dots and markings and remove the free CBD parking and free commercial use of footpaths.

 

The Chief Executive Officer (Sue Bidrose) and General Manager Infrastructure Services (Simon Drew) spoke to the report and responded to questions.

 

 

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

 

That the Council:

 

             Adjourns the meeting to seek advice.

 

             Motion carried

 

The meeting adjourned at 2.47 pm and reconvened at 2.49 pm.

 

 

There was further discussion on the benefits of reversing the temporary changes and the timing for reintroduction of the metered parking charges.  It was noted that the dots had a limited lifespan and would naturally wear off with traffic movement.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

 

That the Council:

 

             Adjourns the meeting for five minutes.

 

             Motion carried

 

The meeting adjourned from 3.13 pm and reconvened at 3.18 pm.

 

 

Moved (Mayor Aaron Hawkins/Cr Mike Lord):

That the Council:

 

a)        Ends the Safer CBD Streets traffic calming measures by reversing all temporary changes (excluding the dots) as soon as practicable; and

b)        Reintroduces metered parking charges from 1 July 2020.

 

 Motion carried (CNL/2020/056)

                

 

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Rachel Elder):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Civic Financial Services Limited - Annual General Meeting

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item and that Gordon Duff be permitted to remain in the meeting to provide audio support.

 

Motion carried (CNL/2020/057)

 

The meeting moved into confidential at 3.51 pm and Cr Chris Staynes left the meeting.

The meeting concluded at 4.17 pm.

 

 

 

 

..............................................

MAYOR


Council

30 June 2020

 

 

 

 

Council Annual Plan Deliberations

MINUTES

 

Minutes of an ordinary meeting of the Annual Plan Deliberations held in the Fullwood Room, Dunedin Centre, Harrop Street, Dunedin on Wednesday 27 May 2020, commencing at 9.00 am

 

PRESENT

 

Mayor

Mayor Aaron Hawkins

 

Deputy Mayor

Cr Christine Garey

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Doug Hall

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), John Christie (Director, Enterprise Dunedin), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager, Community Services), Dave Tombs (General Manager, Finance and Commercial), Gavin Logie (Financial Controller), Carolyn Allan (Senior Management Accountant), Sharon Bodeker (Corporate Planner), Graham McKerracher (Communications and Marketing Manager), Nicola Pinfold (Group Manager Community and Planning), Robert West (Group Manager Parks and Recreation), Nick Dixon (Group Manager Ara Toi), Jeanine Benson (Group Manager Transport), Tami Sargeant (Team Leader Regulation Management, Transport), Sean Jacobs (Senior Policy Analyst), Clare Sullivan (Team Leader Civic), Wendy Collard (Governance Support Officer) and Jenny Lapham (Governance Support Officer)

 

Governance Support Officers                Lauren McDonald and Lynne Adamson

 

 

 

 

 

1          Apologies

There were no apologies.

 

2          Confirmation of agenda

 

 

Moved (Mayor Aaron Hawkins/Cr Rachel Elder):

That the Council:

 

Confirms the agenda with the following addition or alteration:

 

In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

 

Motion carried (AP/2020/001)

 

 

3          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

The General Manager City Services (Sandy Graham) provided legal advice in regard to the declaration of interest of the elected member representatives of community boards, who had direct involvement in writing the community board Annual Plan submissions with respect to withdrawing from the debate at the appropriate time.

 

Cr Jules Radich read a statement in relation to any decisions Councillors would make in relation to the Central City Upgrade.  He advised that the Auditor General had issued a declaration under section 6(4) of Local Authorities (Members’ Interests) Act (LAMIA) allowing himself to participate on the grounds that it is in the interests of the electors and inhabitants of the area that he be allowed to do so.  Ms Graham advised that the Register of Interest had been updated to reflect the advice provided.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the Executive Leadership Team’s Interest Register

Motion carried (AP/2020/002)

 

4          Confirmation of Minutes

5.1       Ordinary Council Annual Plan meeting - 5 May 2020

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Confirms the minutes of the Ordinary Council Annual Plan meeting held on 05 May 2020 as a correct record with the following amendments:

-      That the Maritime Transport Union submission was for consideration of a trial commuter train between Mosgiel and Dunedin.

-      That elected members withdrew from Item 5.1 – Community Board Annual Plan submissions.

Motion carried (AP/2020/003)

    

Part A Reports

6          Overarching Recommendation

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Notes that pursuant to Standing Order 23.5, any resolution made in this section of the meeting, may be subject to further discussion and decision by the meeting.

Motion carried (AP/2020/004)

 

7          Annual Plan 2020/21 - Late Submissions

 

A report from Civic noted that there had been eight submissions received since the closing date of 2020 and requested that Council consider whether or not to the accept the late submissions. 

The General Manager City Services (Sandy Graham) spoke to the report.  She advised that an additional submission from Margaret van Zyl had been received within the consultation period but had not been processed and requested that Council also give consideration to the acceptance of the submission.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Accepts the late submissions.

Motion carried (AP/2020/005)

 

8          Operating budgets and COVID-19 support options 2020/21

 

A report from Finance noted that since the draft 2020/21 operating budget was approved in January 2020, COVID-19 had impacted on the budget assumptions. 

The report provided an update to budgets reflecting the changed environment caused by the effects of COVID-19, as well as some budget updates.

The General Manager City Services (Sandy Graham) and the Financial Controller (Gavin Logie) spoke to the report.

 

Cr Lee Vandervis entered the meeting at 9.25 am.

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

 

That the Council:

 

             Adjourns the meeting for 15 minutes.

 

             Motion carried

 

The meeting adjourned at 10:20 am and reconvened at 10:40 am.

 

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

 

That the Council:

a)         Approves Option 1, striking an rates increase of 4.1% for the Annual Plan 2020/21;

b)        Commits $500,000 to a COVID-19 Support Fund; 

c)         Requests staff to provide a report to the 30 June 2020 Council meeting, outlining options for allocating that towards meeting social well-being strategy objectives 

             Division

The Council voted by division:

 

For:                  Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (11).

Against:          Crs Doug Hall, Carmen Houlahan, Jules Radich and Lee Vandervis (4).

Abstained:    Nil

 

The division was declared CARRIED by 11 votes to 4

 

Motion carried (AP/2020/006)

 

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Take Item 14, the 10 Year Plan Amendment – Community Services Targeted Rate as the next item of the agenda.

 

Motion carried

 

14        10 Year Plan Amendment - Community Services Targeted Rate

 

A report from Civic and Finance summarised the community feedback received on a proposal to amend the 10 year plan 2018-28, to decrease the community services targeted rate (CSTR) to $100.  The proposed amendment was consulted on concurrently with the draft 2020/21 Annual Plan. 

The General Manager City Services (Sandy Graham), the Financial Controller (Gavin Logie) and the Senior Management Accountant (Carolyn Allan) spoke to the report.

 

 

Moved (Cr David Benson-Pope/Cr Christine Garey):

That the Council:

 

a)        Approves the Community Services Targeted Rate for 2020/21 be set at $100.00 for all rateable properties

Division

The Council voted by division:

For:                  Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Marie Laufiso, Jim O'Malley, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (10).

Against:          Crs Doug Hall, Carmen Houlahan, Mike Lord, Jules Radich and Lee Vandervis (5).

Abstained:    Nil

 

The division was declared CARRIED by 10 votes to 5

 

Motion carried (AP/2020/007)

 

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

 

That the Council:

 

             Adjourns the meeting until 1.30 pm.

 

             Motion carried

 

The meeting adjourned at 12:20 pm and reconvened at 1:35 pm.

 

9          10 Year Plan 2018-28 Capital Budget Changes

 

A report from Finance provided the updated capital expenditure programme reflecting timing changes and reallocation of budgets.

The General Manager City Services (Sandy Graham), General Manager Infrastructure Services (Simon Drew) and Senior Management Accountant (Carolyn Allan) spoke to the report and responded to questions.

 

 

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Council:

 

a)     Approves the updated 2018/19 – 2027/28 capital expenditure budget for inclusion in the 2020/21 Annual Plan.

Division

The Council voted by division:

 

For:                  Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (14).

Against:          Cr Lee Vandervis (1).

Abstained:    Nil

 

The division was declared CARRIED by 14 votes to 1

 

Motion carried (AP/2020/008)

 

10        Community Board Discretionary Funding

 

Councillors Jules Radich, Andrew Whiley and Steve Walker withdrew from this item.

A report from Civic sought approval for a one off carry forward of unspent balances into the 2020/21 financial year with those balances being added to the Boards 2020/21 annual allocation of $10,000.

 

The General Manager City Services (Sandy Graham) spoke to the report and responded to questions.

 

 

Moved (Cr Mike Lord/Mayor Aaron Hawkins):

That the Council:

 

a)     Approves carrying forward unspent 2019/20 Community Board discretionary funding of $31,742 into the 2020/21 financial year.

Division

The Council voted by division:

 

For:                  Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Lee Vandervis and Aaron Hawkins (12).

Against:          Nil

Abstained:    Nil

 

The division was declared CARRIED by 12 votes to 0

 

Motion carried (AP/2020/009)

 

 

11        Commuter Rail Feasibility Study

 

A report from Transport request provided costings for a feasibility study into a commuter rail pilot using Dunedin Rail Limited (DRL) assets to be in time for the Regional Public Transport Plan (RPTP).

The General Manager Infrastructure and Services (Simon Drew) and the Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Extends the meeting beyond six hours as per Standing Order 4.2.

 

Motion carried

 

 

Moved (Cr Jim O'Malley/Cr Lee Vandervis):

That the Council:

 

Declines to  provide funding for a feasibility study into a commuter rail pilot.

Motion carried (AP/2020/010)

 

 

Moved (Cr Jim O'Malley/Mayor Aaron Hawkins):

That the Council:

 

Adjourns the meeting for 15 minutes.

 

Motion carried

 

The meeting adjourned at 3:25 pm and reconvened at 3:40 pm.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Takes Item 16 – Local Government Funding Agency – Summary of feedback and next steps and Item 15 – Adoption of 2020/21 Fees and Charges as the next two items of the agenda.

 

Motion carried (AP/2020/011)

 

16        Local Government Funding Agency - Summary of Feedback and Next Steps

 

A report from Finance provided a summary of community feedback regarding Council’s proposal to join the Local Government Funding Agency (LGFA) as a Guaranteeing Local Authority.

The General Manager Finance and Commercial (Dave Tombs) spoke to the report.

 

 

Moved (Cr Marie Laufiso/Cr Rachel Elder):

That the Council:

 

a)     Notes community feedback on Council’s proposal to join the Local Government Funding Agency (LGFA) as a Guaranteeing Local Authority.

b)     Approves that the Dunedin City Council join the LGFA as a Guaranteeing Local Authority.

Motion carried (AP/2020/012) with Cr Radich recording his vote against.

 

15        Adoption of 2020/21 Fees and Charges

 

A report from Corporate Policy provided the schedule of fees and charges for the 2020/21 financial year for Council’s consideration and adoption.

The General Manager City Services (Sandy Graham) and Senior Management Accountant (Carolyn Allan) spoke to the report.

 

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Council:

 

a)     Adopts the schedule of fees and charges for 2020/21 noting that the fees for social housing would increase by 3% as from 1 January 2021.

Motion carried (AP/2020/013) with Cr Lee Vandervis recording his vote against.

 

 

 

Moved (Mayor Aaron Hawkins/Cr Marie Laufiso):

That the Council:

 

Adjourns the meeting until 9:00am on Thursday 28 May 2020.

 

Motion carried

 

 

The meeting adjourned at 4:28 pm on Wednesday 27 May 2020 and reconvened at 9:05 am on Thursday 28 May 2020.

12        Annual Plan 2020/21 - Funding Requests

 

A report from Corporate Policy summarised the funding requests from external organisations and resource requests received during the community feedback period on the Annual Plan 2020/21.

 

The General Manager City Services (Sandy Graham) and the Senior Policy Analyst (Sean Jacobs) spoke to the report.

 

 

Mountain Biking Otago

There was a discussion on the request from Mountain Biking Otago for an additional $50,000 to increase their annual maintenance grant to $80,000.

 

Cr Doug Hall left the room at 09:35 am and returned at 09:37 am.

 

Moved (Cr Rachel Elder/Cr Mike Lord):

That the Council:

 

a)        Approves an increase of $30,000 in the annual maintenance grant to Mountain Biking Otago for 2020/21.

Motion carried (AP/2020/014) with Cr Sophie Barker recording her vote against.

 

 

Disabled Persons Assembly NZL/Donald Beasley Institute

There was a discussion on the request from Disabled Persons Assembly NZL/Donald Beasley Institute for the construction of a “Changing Places Bathroom” in the Dunedin city.

 

 

Moved (Cr Christine Garey/Cr David Benson-Pope):

That the Council:

a)    Request that staff present a report to Council by December 2020 to inform the development of the 10 year plan with a programme and costs to address the need for more public toilets throughout the city with the inclusion of a ‘Changing Places’ bathroom to inform the development.

 

Motion carried (AP/2020/015)

 

 

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

That the Council:

Adjourn the meeting for 15 minutes.

Motion carried

 

The meeting adjourned at 10:25 am and reconvened at 10:50 am.

Cr Doug Hall entered room at 10:53 am.

 

 

Tomahawk Smaills Beachcare Trust

There was a discussion on the request from the Tomahawk Smaills Beachcare Trust for an additional $23,000 annual funding towards operational costs of producing plants.

 

 

Moved (Cr Andrew Whiley/Cr Jim O'Malley):

That the Council:

a)        Approves $23,000 to the Tomahawk Smaills Beachcare Trust for the production of 2,000 native plants in the 2020/2021 financial year.

Motion lost (AP/2020/016) with Crs Andrew Whiley and Marie Laufiso recording their votes for the resolution.

 

 

Puaka Matariki Festival

 

 

Cr Marie Laufiso withdrew from this item.

 

Cr Andrew Whiley left the meeting at 11.34 am and returned at 11.36 am.

 

 

There was a discussion on the provision of additional funding of $20,000 to the 2020/2021 community development budget to increase support for the Puaka Matariki Festival.

 

 

Moved (Cr Jim O'Malley/Cr Carmen Houlahan):

That the Council:

a)    Provide additional funding of $20,000 to the 2020/2021 community development          budget to increase support for the Puaka Matariki Festival.

Motion carried (AP/2020/017) with Cr Lee Vandervis recording his vote against.

 

 

Moved (Cr Jim O'Malley/Cr Carmen Houlahan):

That the Council:

b)    Request staff prepare a report on elevating the profile of the Puaka Matariki on the Council event calendar

Motion carried (AP/2020/018) with Cr Lee Vandervis recording his vote against.

 

 

Arts Funding

 

 

There was discussion on the submissions which requested increases to discretionary arts funding with an emphasis on vocational pathways in the arts industry.

 

 

Moved (Cr Carmen Houlahan/Cr Jules Radich):

 

That the Council:

 

a)        Increases the Arts Funding for vocational pathways in the Arts Sector to $20,000.

 

 

Following further discussion moved (Cr Carmen Houlahan/Mayor Aaron Hawkins):

 

That the Council:

 

b)        Withdraw the resolution to increase the Arts Funding for vocational pathways in the Arts Sector to $20,000.

 

                 Motion carried

 

 

Rail Feasibility Work

 

The Group Manager Transport (Jeanine Benson) responded to a request submitted on the previous day for the budget required for staff to complete a rail assessment She advised that the study estimated to cost $100,000 to undertake freight and passenger opportunities could be undertaken within existing budgets and would be reported back to Council at the appropriate time.


 

 

New Zealand Chinese Language Week Trust

 

There was a discussion on the request from NZ Chinese Language Week Trust for $5,000 to assist with the delivery cost of the NZ Chinese Language week. 

 

Moved (Cr Marie Laufiso/Cr Christine Garey):

 

That the Council:

a)    Approves the application from the New Zealand Chinese Language Week Trust for $5,000 to assist with the delivery cost of the NZ Chinese Language Week.

Motion lost on a show of hands

 

 

It was agreed that the Trust be encouraged to apply for funding through the Community Grants  the contestable funding pool.

 

Cr Carmen Houlahan left the meeting at 11.23 am.

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

             Adjourn the meeting and reconvene at 1:30pm.

 

             Motion carried

 

The meeting adjourned at 12:24 pm and reconvened at 1:38 pm.

 

 

Dunedin Area Tracks and Trails Trust

 

The application from the Dunedin Areas Tracks and Trails Trust was discussed and it was noted that Enterprise Dunedin was working with the Trust with a view to apply to the Long Term Plan process.

 

 

 

Consideration was then given to the remaining funding requests and constraints which had arisen due to the COVID-19 situation.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

a)    Declines the remaining funding requests acknowledging the current constraints arising from the post-COVID-19 environment.

b)    Acknowledges the work achieved by the groups and thank them for their engagement in the process.

Motion carried (AP/2020/019)

 

13        Annual Plan 2020/21 - Summary of Community Feedback

 

A report from Corporate Policy provided a summary of the community engagement process and the feedback received on the draft Annual Plan 2020/21.

The report noted that feedback on specific consultation items were included in separate reports, including the proposed amendment to the 10 year plan and joining the New Zealand Local Government Funding Agency.

The General Manager City Services (Sandy Graham) and Senior Policy Analyst (Sean Jacobs) spoke to the report.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Notes the feedback received from the community.

Motion carried (AP/2020/020)

 

 

17        Completion of Annual Plan deliberations and decision-making

 

A report provided the recommendations to be taken at the completion of Council consideration of feedback and final decision-making on the budgets for the Annual Plan 2020/21.

The recommendations allowed the decisions and budget changes made during the Annual Plan deliberations meeting to be incorporated into the Annual Plan 2020/21, prior to adoption by the Council on 30 June 2020.

 

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

 

That the Council:

 

             Adjourns the meeting for five minutes.

 

             Motion carried

 

 

The meeting adjourned at 2.00 pm and reconvened at 2.05 pm.

 

 

The Mayor advised that as approved under Item 6 – Overarching Recommendation - pursuant to Standing Order 23.5, any resolution made in the meeting, may be subject to further discussion and decision by the meeting.

 

Cr Staynes advised that he wished to readdress the resolution for Item 8 – Operating Budgets and COVID-19 Support Options 2020.

 

8

OPERATING BUDGETS AND COVID-19 SUPPORT OPTIONS 2020/21

 

 

Moved (Cr Chris Staynes/Cr Christine Garey):

That the Council:

a)    Approves an overall rates increase of 4.1% for the Annual Plan 2020/21;

b)    Allocates $950,000 to a COVID-19 Support Fund;

c)    Requests staff provide a report to the 30 June 2020 meeting outlining options for allocating the support fund towards COVID-19 recovering initiatives for social wellbeing and economic development objectives; and

d)    Acknowledges combined borrowing for the Dunedin Railway Limited mothballing costs and the 2020/21 revenue shortfall currently budgeted at $7.538 million.

Division

 

The Council voted by division:

 

For:                 Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (14).

Against:         Cr Lee Vandervis (1).

Abstained:    Nil

 

The division was declared CARRIED by 14 votes to 1

 

Motion carried (AP/2020/021)

 

17

COMPLETION OF ANNUAL PLAN DELIBERATIONS AND DECISION MAKING

 

 

Further discussion took place on the completion of Council consideration of feedback and final decision-making on the budgets for the Annual Plan 2020/21.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Approves staff comments for feedback topics as shown in the consultation database (or as amended during Annual Plan decision-making) for the purposes of:

i)          providing feedback on Annual Plan engagement and decision-making to the community;

ii)         inclusion in the Annual Plan 2020/21 as appropriate; and

iii)        further follow-up or action by staff, if required.

b)     Approves the changes to draft 2020/21 budgets resolved at this meeting for inclusion in the Annual Plan 2020/21, for adoption by the Council on 30 June 2020.

Motion carried (AP/2020/022)

             

 

The meeting concluded at 2:48 pm.

 

 

 

 

..............................................

CHAIRPERSON

 


Council

30 June 2020

 

 

 

 

Planning and Environment Committee

MINUTES

 

Minutes of an ordinary meeting of the Planning and Environment Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 11 February 2020, commencing at 5.32 pm

 

PRESENT

 

Chairperson

Cr David Benson-Pope

 

Deputy Chairpersons

Cr Sophie Barker

Cr Steve Walker

 

Members

Cr Rachel Elder

Cr Christine Garey

 

Cr Doug Hall

Mayor Aaron Hawkins

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

 

 

IN ATTENDANCE

Sandy Graham (Group Manager City Services); Nicola Pinfold (Group Manager Community and Planning), Adrian Blair (Group Manager Customer and Regulatory Services), Paul Henderson (Building Solutions Manager), Anna Johnson (City Development Manager), Catherine Irvine (Solid Waste Manager), Chris Henderson (Group Manager Waste and Environmental Solutions) and Nathan Stocker (Policy Planner Urban Development Capacity Planning)

 

Governance Support Officer                  Lynne Adamson                                                                                             

 

 

1          Public Forum

1.1       Public Forum - 5G network

 

Christopher Le Breton and Mr John Bentham spoke in support of the precirculated information about health concerns from the 5G network.

Cr Hall entered the meeting at 5.37 pm

Messrs Le Breton and Bentham responded to questions.

 

1.2       Public Forum - Fluoridation of water in Dunedin

 

Bruce Spittle spoke to the committee on fluoride-induced neurotoxicity as outlined in Fluoridation of Water in Dunedin: a new review by Philippe Grandjean.

Cr Christine Garey left the meeting at 05:50 p.m.

Mr Spittle responded to questions on fluoridation of the water supply.

 

1.3       Public Forum - Reserves and Beaches Bylaw

 

Clive Doubleday addressed the meeting on the administration of the Reserves and Beaches Bylaw. 

Cr Carmen Houlahan left the meeting at 05:53 pm.

Mr Doubleday sought clarity on the Waikouaiti Beach boundary as that would enable him to make an informed decision when parking. 

Cr Carmen Houlahan returned to the meeting at 05:58 pm and left the meeting at 5.59 pm.

 

2          Apologies

Moved (Cr David Benson-Pope/Cr Mike Lord):

That the Committee:

 

Accepts the apologies from Cr Andrew Whiley and Cr Chris Staynes.

 

Motion carried (PLA/2020/001)

 

3          Confirmation of agenda

 

 

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Committee:

 

Confirms the agenda with the following alteration:

 

In regard to Standing Order 21.1 Options for speaking and moving, that Option C be adopted in relation to moving and seconding and speaking to amendments.

 

Motion carried (PLA/2020/002)

 

 

Cr Christine Garey returned to the meeting at 06:00 p.m..

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


 

 

 

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Committee:

 

a)     Notes the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (PLA/2020/003)

      

Part A Reports

5          Planning and Environment Non-Financial Activity Report for the Two Quarters Ending 31 December 2019

 

A report from Community and Planning and Customer and Regulatory Services provided an update on activities of the group for the two quarters July-September and October-December 2019. Year-end comparisons with 2018/19 were also provided where appropriate.

The General Manager City Services (Sandy Graham), General Manager Community Services (Simon Pickford), Group Manager Community and Planning (Nicola Pinfold), Group Manager Customer and Regulatory Services (Adrian Blair),  City Development Manager (Anna Johnson) and Building Solutions Manager (Paul Henderson) responded to questions on the activity report.

Cr Carmen Houlahan returned to the meeting at 6.01 pm

Cr Mike Lord left the meeting at 6.07 pm and returned at 6.09 pm

 

Moved (Cr David Benson-Pope/Cr Mike Lord):

That the Committee:

 

a)     Notes the Planning and Environment Non-Financial Activity Report for the six months ending 31 December 2019.

Motion carried (PLA/2020/004)

 

6          Draft Waste Minimisation and Management Plan 2020 and Draft Waste Assessment 2018

Cr Doug Hall withdrew from this item and left the meeting at 6.12 pm.

 

A report from Waste and Environmental solutions advised that the Draft Waste Minimisation and Management Plan 2020 (WMMP) and Draft Waste Assessment 2018 (WA) had been prepared in accordance with: The Waste Minimisation Act (WMA) 2008 Part 4; Responsibilities of territorial authorities in relation to waste management and minimisation.

 

The Group Manager Waste and Environmental Solutions (Chris Henderson) and Solid Waste Manager (Catherine Irvine) spoke to the report and responded to questions on the Management Plan and Waste Assessment.

 

 

 

Moved (Cr David Benson-Pope/Cr Sophie Barker):

That the Committee:

 

a)     Approves the Draft Waste Minimisation and Management Plan 2020 and Draft Waste Assessment 2018 for inclusion in the Annual Plan 2020-21 process

Motion carried (PLA/2020/005)

 

7          Submission on Urban Development Bill

 

A report from Planning sought approval of a draft submission on the Urban Development Bill (the Bill).

The City Development Manager (Anna Johnson) and Policy Planner Urban Development Capacity Planning (Nathan Stocker) spoke to the report.  In response to a question on regenerative development which was a primary way to become carbon negative rather than carbon neutral, staff advised that this would be incorporated in the submission.

During discussion Cr Doug Hall returned to the meeting at 6.18 pm.

 

 

Moved (Mayor Aaron Hawkins/Cr Jim O'Malley):

That the Committee:

 

a)     Approves the draft Dunedin City Council submission to the Environment Select Committee on the Urban Development Bill. With the addition of the Regenerative Development

Motion carried (PLA/2020/006)

 

8          Items for Consideration by the Chair

 

 

There were no items identified for consideration by the Chair.

 

 

The meeting concluded at 6.24 pm.

 

 

 

 

 

..............................................

CHAIRPERSON

   

 


Council

30 June 2020

 

 

 

 

Planning and Environment Committee

MINUTES

 

Minutes of an ordinary meeting of the Planning and Environment Committee held remotely by audio and audio visual link on Thursday 14 May 2020, commencing at 1:35 pm.

 

PRESENT

 

Chairperson

Cr David Benson-Pope

 

Deputy Chairperson

Cr Sophie Barker

Cr Steve Walker

Members

Cr Rachel Elder

Cr Christine Garey

 

Cr Doug Hall

Mayor Aaron Hawkins

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Andrew Whiley

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), Sandy Graham (General Manager City Services), Adrian Blair (Group Manager Customer and Regulatory Services), Anne Gray (Policy Analyst) and Michael Garbett (Council’s solicitor - Item 6 only)

 

Governance Support Officer                  Jennifer Lapham and Lynne Adamson

 

 

1          Public Forum

1.1       Public Forum - Petition to keep two way traffic on George Street, Dunedin

 

Brent Weatherall and John Bezett, Central Dunedin Business Group, presented a petition “Keep Two Way Traffic on George Street, Dunedin”.  They advised that the petition had 6,300 signatures and requested that the Council undertake extensive consultation regarding their proposals. 

 

 

1.2   Public Forum - Otago Chamber of Commerce re safer CBD streets as part of Covid-19 response.

 

 

Dougal McGowan, Otago Chamber of Commerce spoke to the meeting concerning the report on Safer CBD Streets – Covid-19 response.  Mr McGowan questioned whether the Councillors had sufficient information to make a decision regarding the proposal.

 

Moved (Chairperson David Benson-Pope/Cr Mike Lord):

That the Committee:

a)     Extends the time for the public forum beyond 30 minutes to allow all speakers to be heard.   

 Motion carried

 

 

 

1.3       Public Forum – Automobile Association

Malcolm Budd, Automobile Association spoke on the petition to keep two way traffic on George Street, Dunedin.  He expressed concern regarding the proposals to reduce the speed limit on George Street and the impact on traffic flows. 

 

1.4       Public Forum – Generation Zero

Jenny Coatham and Lydia Le Gros, Generation Zero spoke on speed limit change and NZTA Innovating Streets Fund.  They encouraged the Council to apply for funding from the NZTA Innovating Streets Fund, which helps the community re-arrange streets and businesses during this time.

 

1.5       Public Forum – Richard Thomson

             Richard Thomson spoke to the committee regarding the urban design of George Street.  Mr Thomson commented on the difference between engagement and consultation and suggested that in order for the Council to make informed decisions more engagement should be undertaken.

 

 

2          Apologies

There were no apologies.

 

3          Confirmation of agenda

 

Cr Radich requested that discussion on item 6, Safer CBD Streets – Covid-19 Response be deferred until Friday morning 15 May 2020 to enable him to seek advice from the Office of the Auditor General on his potential conflict of interest.

 

Sandy Graham (General Manager City Services) and Michael Garbett (Legal Counsel) were in attendance and responded to questions.

 

 

Moved (Cr David Benson-Pope/Cr Rachel Elder):

That the Committee:

 

a)    Defer the discussion of item 6, Safer CBD Streets – Covid-19 Response until 9 am on Friday 15 May 2020.

 

Foll

Moved (Cr David Benson-Pope/Cr Marie Laufiso):

             That meeting adjourn for 5 minutes:

 

                         Motion carried

 

 

The meeting adjourned at 2.51 pm and reconvened at 2.55 pm.

 

 

Following discussion the motion was put by division

 

Division

             The Committee voted by division

 

For:                 Crs Sophie Barker, David Benson-Pope, Rachel Elder, Doug Hall, Carmen Houlahan, Mike Lord, Jim O’Malley, Jules Radich and Andrew Whiley (9)

Against:         Crs Christine Garey, Marie Laufiso, Chris Staynes, Steve Walker and Mayor Hawkins (6)

 

The division was declared CARRIED by 9 votes to 6

 

Motion carried (PLA/2020/007)

 

 

 

 

Moved (Cr David Benson-Pope/Cr Christine Garey):

That the Committee:

 

Confirms the agenda with the following additions and alterations:

 

a)              In regards to Standing Order 21.4, that Option C be adopted in relation to moving and seconding and speaking to amendments.

 

b)              DCC Submission – Accessible Streets, referred from the Infrastructure Services Committee be taken as item 7.

 

Motion carried (PLA/2020/008)

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr David Benson-Pope/Cr Rachel Elder):

That the Committee:

 

a)     Notes  the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

 Motion carried (PLA/2020/009)

 

 

 

Moved (Cr David Benson-Pope/Cr Steve Walker):

That meeting adjourn for 7 minutes.

c)               

 Motion carried

 

 

 

The meeting adjourned at 3.34 pm and reconvened at 3.40 pm.

Part A Reports

5          Footpath courtesy zone evaluation

 

In a report from Corporate Policy an update was provided on results of the footpath courtesy zone trial and requested that Council discontinue the footpath courtesy zone trial.

 

The Group Manager Customer and Regulatory Services (Adrian Blair )and the Policy Analyst (Anne Gray) spoke to the report and responded to questions.

 

During discussion Cr Houlihan returned to the meeting, after the adjournment, at 3.45 pm.

 

 

Moved (Cr Lee Vandervis/Cr Jim O'Malley):

That the Committee:

 

a)     Notes the results of the footpath courtesy zone evaluation

b)     Notes the New Zealand Transport Agency update

c)     Discontinues the footpath courtesy zone trial

Motion carried (PLA/2020/010)

 

7          DCC Submission - Accessible Streets

At the Infrastructure and Networks Committee meeting of 12 May 2020 it was resolved “that the matter lay on the table to be uplifted for discussion at the Planning and Environment Committee on 14 May 2020” 

 

 

Moved (Cr David Benson-Pope/Cr Mike Lord):

That the Committee:

a)     Uplifts the item from the table.  

Motion carried (PLA/2020/011)

 

 

 

In a report from Transport approval was sought for the submission to the Ministry of Transport and Waka Kotahi NZ Transport Agency on the ‘Accessible Streets’ rules package.

 

General Manager Infrastructure Services (Simon Drew), spoke to the report and responded to questions.

 

 

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Committee:

 

a)     Approves the DCC submission to the Ministry of Transport and Waka Kotahi NZ Transport Agency on the 'Accessible Streets' rules package with the following amendments

i)          Change question 27 tick box response from ‘agree’ to ‘strongly agree’

ii)         Replace question 37 comment “There is strong evidence that increasing visibility of transport devices through fitting of lights and reflectors increases the safety of device users and other road users.”

iii)        Replace question 39 comment with “Yes, this should be a requirement. There is strong evidence that increasing visibility of transport devices (powered and unpowered) through fitting of lights and reflectors increases the safety of device users and other road users. We also suggest that NZTA investigates rule changes for vehicles, cycles and transport devices to meet lighting requirements during day time.”

Motion carried (PLA/2020/012)   with Mayor Hawkins recording his abstention.

 

8          Notice of Motion - Dunedin Rail

 

In accordance with Standing Order 26.1 a Notice of Motion was received from Mayor Aaron Hawkins. 

 

Mayor Hawkins spoke to his Notice of Motion which was then considered by the Committee.

 

 

Moved (Mayor Aaron Hawkins/Cr Jim O'Malley):

That the Committee:

 

a)     Receives the Notice of Motion

b)     Continues to see a future for rail in Dunedin;

c)     Supports the Keep Dunedin Rail Rolling campaign as a vehicle for promoting that;

d)     Continues to advocate for improved funding and policy settings for rail, and to explore funding and service delivery models for rail in the city where appropriate;

e)     Requests a report in time for Annual Plan deliberations costing a feasibility study for a commuter rail pilot using Dunedin Railways Ltd assets, in time to be of use for the Regional Public Transport Plan; and

f)     Explores funding options to offset the cost of this.

Division

The Committee voted by division

 

For:                  Crs Sophie Barker, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Jim O'Malley, Chris Staynes, Jules Radich, Steve Walker, Andrew Whiley, David Benson-Pope and Mayor Aaron Hawkins (13).

Against:          Crs Mike Lord and Lee Vandervis (2).

 

The division was declared CARRIED by 13 votes to 2

Motion carried (PLA/2020/013)

 

9          Items for Consideration by the Chair

 

There were no items notified. 

 

 

Moved (Cr David Benson-Pope/Cr Rachel Elder):

             That the Committee adjourn the meeting until 9 am Friday 15 May 2020.

d)               

e)              Motion carried

 

 

 

 

The meeting adjourned at 4.01 pm and reconvened at 9.03 am on Friday 15 May 2020.

 

6          Safer CBD Streets - COVID-19 response

 

A report from Transport proposed measures aimed at encouraging people to return to shopping areas to support local businesses, while also enabling safe physical distancing

 

Moved (Cr David Benson-Pope/Cr Steve Walker):

             That the Committee adjourns the meeting.

 

Motion carried

 

 

The meeting adjourned at 9.05 and reconvened at 9.08 am.

 

 

In response to a question Cr Radich advised that an application had been filed with the Office of the Auditor General (OAG) regarding his potential conflict of interest and the OAG had indicated the intent to provide a response by close of business on Tuesday, 19 May 2020. 

 

 

Moved (Cr Jules Radich/Cr Doug Hall):

             That the meeting be adjourned until Wednesday 20 May 2020 at 9.00 am.

 

Moved (Cr David Benson-Pope/Mayor Aaron Hawkins):

               That the Committee adjourns the meeting to allow the Chairperson to take advice from staff.

 

Motion carried

 

 

The meeting adjourned at 9.17 am and reconvened at 9.21 am.

 

 

 

Following discussion on the motion the Committee voted by division

 

Division

 

For:                 Crs Doug Hall, Carmen Houlahan, Jules Radich and Andrew Whiley (4).

Against:         Crs Sophie Barker, Christine Garey, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Lee Vandervis, Steve Walker, David Benson-Pope and Mayor Hawkins (10).

Abstained:    Cr Rachel Elder (1).

 

The division was declared LOST  10 votes to 4

 

Motion lost (PLA/2020/014)

 

 

Cr Radich withdrew from this item.

 

 

General Manager Infrastructure Services (Simon Drew), spoke to the report and responded to questions. 

 

During discussion on the item Cr Elder left the meeting.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Committee:

a)    Approves the recommended temporary interventions for low speed streets, in order to support people safe physical distancing in the city centre under Alert Level 2; noting that:

i)             All of the these will be easily reversible; and that

ii)            The temporary speed limit can be changed within the maximum twelve month period;

iii)           Asks staff to engage with community representatives to ensure that adequate provision is made for cyclists, and pedestrians with mobility challenges;

iv)           Agrees to continue free parking in the mapped area, with enforcement of time limits, to be reviewed monthly. 

v)            Notes the engagement plan as prepared for neighbourhood groups, but directs any such interest to the Speed Limit Bylaw 11 process;

vi)           Asks staff to progress an application to the NZTA Innovating Streets fund to contribute to any costs incurred Government funding to contribute to any costs incurred;

vii)          Asks staff to liaise with any affected parties and stakeholders to refine the interventions if necessary, in response to any issues that may arise; and

f)                 

viii)         Delegates to staff to implement the work in the most effective and cost effective way. 

 

Division

 

The committee voted by division

 

For:                  Crs Sophie Barker, Christine Garey, Doug Hall, , Marie Laufiso, Jim O'Malley, Chris Staynes, Steve Walker ,David Benson-Pope and Mayor Aaron Hawkins (9).

Against:          Crs Carmen Houlahan, Mike Lord, Lee Vandervis and Andrew Whiley (4).

Absent:          Cr Rachel Elder

Withdrawn:  Cr Jules Radich

 

Motion carried by division 9 votes to 4 (PLA/2020/015)

 

 

The meeting concluded at 12.05 pm on Friday 15 May 2020.

 

 

 

 

……………………………

C H A I R P E R S O N


Council

30 June 2020

 

 

 

 

Economic Development Committee

MINUTES

 

Minutes of an ordinary meeting of the Economic Development Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 09 March 2020, commencing at 1.48 pm.

 

PRESENT

 

Chairperson

Cr Chris Staynes

 

Deputy Chairperson

Cr Rachel Elder

Cr Andrew Whiley

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Christine Garey

Cr Doug Hall

 

Mayor Aaron Hawkins

Cr Carmen Houlahan

 

Cr Marie Laufiso

Cr Mike Lord

 

Cr Jim O'Malley

Cr Jules Radich

 

Cr Lee Vandervis

Cr Steve Walker

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive), Dave Tombs (General Manager Finance and Commercial), Sandy Graham (General Manager City Services), John Christie (Director Enterprise Dunedin), Simon Drew (General Manager Infrastructure Services), Malcolm Anderson (City Marketing Manager), Benje Patterson (Business Analyst, Enterprise Dunedin), Fraser Liggett (Economic Development Programme Manager), Antony Deaker (Film Dunedin Co-Ordinator), Des Adamson (Business Relationship Manager), Ming Kerr (Enterprise Dunedin Administrator), Suzanne Jenkins (Finance and Operations Manager), Margo Reid (Study Dunedin Co-Ordinator), Annabelle Cullinane (Economic Advisor – Coastal Otago) and Andrea Jones (Communications Team Leader)

 

 

Governance Support Officer                  Wendy Collard

 

 

 

1          Public Forum

1.1       Traffic Management

 

David Cohen spoke on his concerns regarding the new traffic tracking system and the anonymity of the data. 

Mr Cohen responded to questions from Councillors.

  

 

2          Apologies

There were no apologies.

 

 

3          Confirmation of agenda

 

 

Moved (Cr Chris Staynes/Cr Andrew Whiley):

That the Committee:

 

Confirms the agenda with the following alteration:

 

In regard to Standing Order 21.1 Options for speaking and moving, that Option C be adopted in relation to moving and seconding and speaking to amendments.

 

Motion carried (ED/2020/001)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Chris Staynes/Cr Andrew Whiley):

That the Committee:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (ED/2020/002)

      

Part A Reports

5          Dunedin City -  2019 Annual Economic Profile

 

A report from Enterprise Dunedin advised that the Economics consulting firm Infometrics was commissioned to provide the Dunedin City Annual Economic Profile report.

The report provided an update of progress against the 2023-2023 Economic Development Strategy and overview of the Dunedin economy.

Cr Mike Lord left the meeting at 02:31 p.m. and returned to the meeting at 02:33 p.m..

The Business Development Manager (Des Adamson) and Benje Patterson spoke to the report and responded to questions.

 

Cr Mike Lord left the meeting at 02:48 p.m. and returned to the meeting at 02:51 p.m..

 

 

Moved (Cr Rachel Elder/Cr Andrew Whiley):

That the Committee:

 

a)     Notes the Dunedin City – 2019 Annual Economic Profile report.

Motion carried (ED/2020/003)

 

6          Enterprise Dunedin Activity Report - March 2020

 

A report from Enterprise Dunedin provided an update on a selection of Enterprise Dunedin activities.

The Economic Development Programme Manager (Fraser Liggett) and the City Marketing Manager (Malcolm Anderson) spoke to the report and responded to questions.

 

 

Moved (Cr Andrew Whiley/Cr Doug Hall):

That the Committee:

 

a)     Notes the Enterprise Dunedin Activity Report – March 2020.

Motion carried (ED/2020/004)

 

7          Items for Consideration by the Chair

 

There were no items for consideration by the Chair.

 

             

 

The meeting concluded at 3.18 pm

 

 

 

 

..............................................

CHAIRPERSON

   

 


Council

30 June 2020

 

 

 

 

Finance and Council Controlled Organisations Committee

MINUTES

 

Minutes of an ordinary meeting of the Finance and Council Controlled Organisations Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 09 March 2020, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Mike Lord

 

Deputy Chairperson

Cr Doug Hall

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Christine Garey

 

Mayor Aaron Hawkins

Cr Carmen Houlahan

 

Cr Marie Laufiso

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive), Dave Tombs (General Manager Finance and Commercial), Sandy Graham (General Manager City Services), John Christie (Director Enterprise Dunedin), Simon Drew (General Manager Infrastructure Services), Jemma Adams (General Manager, DCHL), Keith Cooper (Chairperson, DCHL), Gavin Logie, (Financial Controller), Richard Davey (Treasury Manager), Malcolm Anderson (City Marketing Manager), Benje Patterson (Business Analyst, Enterprise Dunedin), Fraser Liggett (Economic Development Programme Manager), Antony Deaker (Film Dunedin Co-Ordinator), Des Adamson (Business Relationship Manager), Ming Kerr (Enterprise Dunedin Administrator), Suzanne Jenkins (Finance and Operations Manager), Margo Reid (Study Dunedin Co-Ordinator), Annabelle Cullinane (Economic Advisor – Coastal Otago) and Andrea Jones (Communications Team Leader)

 

Governance Support Officer                  Wendy Collard

 

 

 

1          Public Forum

There was no Public Forum.  

 

2          Apologies

There were no apologies.

 

 

3          Confirmation of agenda

 

 

Moved (Cr Mike Lord/Cr Chris Staynes):

That the Committee:

 

Confirms the agenda with the following alteration:

 

In regard to Standing Order 21.1 Options for speaking and moving, that Option C be adopted in relation to moving and seconding and speaking to amendments.

 

That Item 10 – Changes to the Constitution of Dunedin City Holdings Limited be withdrawn from the meeting.

 

Motion carried (FCCO/2020/001)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Mike Lord/Cr David Benson-Pope):

That the Committee:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (FCCO/2020/002)

 

Part A Reports

5          Financial Result - Period Ended 31 January 2020

 

A report from Finance provided the financial results for the period ended 31 January 2020 and the financial position as at that date.

The Financial Controller (Gavin Logie) and the General Manager Infrastructure and Services (Simon Drew) spoke to the report and responded to questions.

 

 

Moved (Mayor Aaron Hawkins/Cr Doug Hall):

That the Committee:

 

a)     Notes the Financial Performance for the period ended 31 January 2020 and the Financial Position as at that date.

Motion carried (FCCO/2020/003) with Cr Vandervis recording his vote against

 

6          Financial Result - Period Ended 31 December 2019

 

A report from Finance provided the financial results for the period ended 31 December 2019 and the financial position as at that date.

 

Moved (Cr Mike Lord/Cr Doug Hall):

That the Committee:

 

a)     Notes the Financial Performance for the period ended 31 December 2019 and the Financial Position as at that date.

Motion carried (FCCO/2020/004)

 

7          Waipori Fund - Quarter Ending September 2019 and the Quarter Ending December 2019

 

A report from Dunedin City Treasury Limited provided information on the results of the Waipori Fund for the quarters ended 30 September 2019 and 31 December 2019.

The Treasury Manager (Richard Davey) spoke to the report and responded to questions.

 

 

Moved (Cr Mike Lord/Cr Steve Walker):

That the Committee:

 

a)     Notes the reports from Dunedin City Treasury Limited on the Waipori Fund for the quarters ended 30 September 2019 and 31 December 2019.

Motion carried (FCCO/2020/005)

 

8          Dunedin City Holdings Limited Parent Financials - Year ended 30 June 2019

 

A report from Finance provided the financial results for the year ended 30 June 2019 and the financial position as at that date for the Dunedin City Holdings Limited parent company.

The Financial Controller (Gavin Logie) spoke to the report and responded to questions.

 

Moved (Cr Chris Staynes/Cr Doug Hall):

That the Committee:

 

a)     Notes the Financial Performance for the year ended 30 June 2019 and the Financial Position as at 30 June 2019 for Dunedin City Holdings Limited Parent Company.

Motion carried (FCCO/2020/006)

 

9          Draft 2020/21 Statements of Intent - Dunedin City Holdings Limited Group Companies

 

A report from Dunedin City Holdings Ltd accompanied the draft 2020/21 Statements of Intent of Dunedin City Holdings Group companies for Council comments and/or noting.

The Chairperson, Dunedin City Holdings Limited (Keith Cooper) and the General Manager Dunedin City Holdings Limited (Jemma Adams) spoke to the report and responded to questions.

 

 

Moved (Mayor Aaron Hawkins/Deputy Chairperson Doug Hall):

That the Committee:

 

a)     Notes the draft 2020/21 Statements of Intent of Dunedin City Holdings Group companies.

Motion carried (FCCO/2020/007)

 

Part B Reports

10        Changes to the Constitution of Dunedin City Holdings Limited

 

The Item was  withdrawn from the meeting.

 

11        Items for Consideration by the Chair

 

There were no items for consideration by the Chair.

 

 

            

The meeting concluded at 1.45 pm.

 

 

 

 

..............................................

CHAIRPERSON

   

 


Council

30 June 2020

 

 

 

 

Finance and Council Controlled Organisations Committee

MINUTES

 

Minutes of an ordinary meeting of the Finance and Council Controlled Organisations Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 15 June 2020, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Mike Lord

 

Deputy Chairperson

Cr Doug Hall

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Christine Garey

 

Mayor Aaron Hawkins

Cr Carmen Houlahan

 

Cr Marie Laufiso

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sandy Graham (General Manager City Services) Simon Drew (General Manager Infrastructure Services), Gavin Logie (Financial Controller), Richard Davey (Treasury Manager) and Andrea Jones (Communications Team Leader)

 

Governance Support Officer                  Wendy Collard

 

 

 

1          Public Forum

There was no Public Forum.  

 

2          Apologies

There were no apologies.

 

 

3          Confirmation of agenda

 

 

Moved (Cr Mike Lord/Cr Chris Staynes):

That the Committee:

 

Confirms the agenda with the following alteration:

 

In regard to Standing Order 21.1 Options for speaking and moving, that Option C be adopted in relation to moving and seconding and speaking to amendments.

 

Motion carried (FCCO/2020/008)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Mike Lord/Cr Chris Staynes):

That the Committee:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (FCCO/2020/009)

      

Part A Reports

5          Waipori Fund - Quarter Ending March 2020

 

A report from Dunedin City Treasury Limited provided information on the results of the Waipori Fund for the quarter ended 31 March 2020.

The Treasury Manager (Richard Davey) spoke to the report and responded to questions.

 

 

Moved (Cr Andrew Whiley/Cr David Benson-Pope):

That the Committee:

 

a)     Notes the report from Dunedin City Treasury Limited on the Waipori Fund for the quarter ended 31 March 2020.

Motion carried (FCCO/2020/010)

 

6          Financial Result - Period Ended 31 May 2020

 

A report from Finance provided  the financial results for the period ended 31 May 2020 and the financial position as at that date.

The Financial Controller (Gavin Logie) spoke to the report and responded to questions.

 

Moved (Cr Mike Lord/Cr Doug Hall):

That the Committee:

 

a)     Notes the Financial Performance for the period ended 31 May 2020 and the Financial Position as at that date.

Motion carried (FCCO/2020/011)

 

7          Items for Consideration by the Chair

 

There were no items for consideration by the Chair.

 

The meeting concluded at 1.21 pm.

 

 

 

 

 

..............................................

CHAIRPERSON

   

 


Council

30 June 2020

 

 

 

 

Infrastructure Services Committee

MINUTES

 

Minutes of an ordinary meeting of the Infrastructure Services Committee held via audio visual link.

 

PRESENT

 

Chairperson

Cr Jim O'Malley

 

Deputy Chairperson

Cr Jules Radich

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Christine Garey

 

Cr Doug Hall

Cr Carmen Houlahan

 

Cr Marie Laufiso

Cr Mike Lord

 

Cr Chris Staynes

Cr Lee Vandervis

 

Cr Steve Walker

Cr Andrew Whiley

 

Mayor Aaron Hawkins

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Simon Drew (General Manager Infrastructure Services), Jeanine Benson (Group Manager Transport), Tami Sargent (Team Leader Regulation Management), Simone Handwerk (Senior Transport Planner), Nick Sargent (Transport Strategy Manager), Hjarne Poulsen (Transport Engineering and Road Safety Team Leader) and Stacy Hitchcock (Transport Planner)

 

Governance Support Officer                  Jennifer Lapham

 

 

1          Public Forum

1.1       Public Forum – Effect of Infill Housing on Water Infrastructure

 

Diane Yeldon spoke to the Committee regarding the adverse effect of infill housing on water infrastructure.                                       

2          APOLOGIES

Apologies were received Cr Staynes for lateness and Cr Lord for early departure.

 

It was moved (Cr Jim O’Malley/Cr Rachel Elder):

 

That the Committee:

a)    Accepts the apologies from Cr Chris Staynes for lateness and Cr Lord for early departure.

             Motion carried

 

 

3          Confirmation of agenda

 

 

Moved (Cr Jim O'Malley/Cr Sophie Barker):

That the Committee:

 

Confirms the agenda with the following addition

 

In regard to Standing Order 21.4, that Option C be adopted in relation to moving and seconding and speaking to amendments.

 

Motion carried (ISC/2020/009)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Marie Laufiso advised that she was no longer the secretary of Arai Te Uru Marae Council. 

 

Mayor Hawkins advised he was no longer the Co-Chair of the Young Elected Members’ Committee.

 

Cr Christine Garey advised that she would withdraw from the discussion on Item 7 – Proposed Speed Limit Bylaw Amendment 11.

 

 

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Committee:

 

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (ISC/2020/010)

Part A Reports

5          DCC Submission - Accessible Streets

 

In a report from Transport approval was sort for the submission to the Ministry of Transport and Waka Kotahi NZ Transport Agency (NZTA) on the 'Accessible Streets' rules package.

 

Jeanine Benson  (Group Manager Transport) and Simone Handwerk (Senior Transport Manager) spoke to the report and responded to questions. 

 

During the discussion Cr Staynes entered the meeting at 1.39 pm.

 

Discussion took place on the submission with members suggesting a number of changes and how changes could be made.

 

 

Moved (Cr O'Malley/Cr Marie Laufiso):

That the meeting be adjourned. 

             Motion carried

 

The meeting adjourned at 1.48 pm and reconvened at 1.55 pm.

 

 

Moved (Cr Mike Lord/Cr  Jules Radich):

That the Committee:

 

a)     Lays the report on the table, to be uplifted at the meeting of the Planning and Environment Committee to be held on Thursday 14 May 2020.   

Motion carried (ISC/2020/011)

 

6          Naming of new roads and private ways

 

In a report from Transport approval of road names for three new public roads and seven private way roads was sought.

 

  Tami Sargeant (Team Leader Regulation Management) and Jeanine Benson (Group Manager Transport) spoke to the report and responded to questions.

 

 

Moved (Cr Lee Vandervis/Cr Steve Walker):

That the Committee:

 

a)     Names a new road off Brooklyn Street, Green Island as ‘Trudi Place’.

b)     Names a private way off Proposed Trudi Place, Green Island as ‘Ella Lane’.

c)     Names a private way off 14 Polwarth Road, Dunedin as ‘Redwoods Lane’.

d)     Names a private way off 135 Dukes Road North, Mosgiel as ‘Benson Close’.

e)     Names a private way off Epsilon Street, Dunedin as ‘Nursery Lane’.

f)     Names a private way off 49 Dalziel Road, Dunedin as ‘MacLeod Avenue’.

g)     Names a private way off Proposed MacLeod Avenue, Dunedin as ‘Hawker Lane’,

h)     Names a new road off Formby Street, Outram as ‘Rodeo Place’.

i)      Names a new road off Formby Street, Outram as ‘Three Kings Court’.

j)     Names a private way off Proposed Three Kings Court, Outram as ‘Buckeye Grove’.

Motion carried (ISC/2020/012)

 

7          Proposed Speed Limit Bylaw Amendment 11

 

Cr Garey withdrew from discussion on this item.

In a report from Transport approval was sought to consult on proposed amendments to the Dunedin City Speed Limit Bylaw 2004 Amendment 11.

Nick Sargent (Transport Strategy Manager) and Hjarne Poulsen (Transport Engineering and Road Safety Team Leader) spoke to the report and responded to questions.

 

 

During the discussion Cr Lord left the meeting at 2.15 pm.

 

 

That the Committee:

 

a)     Determines that the Dunedin City Speed Limit Bylaw 2004 Amendment 11 is the most appropriate way to address increasing urban development; manage road traffic and safeguard road users; and assist enforcement agencies to safely manage the road network and reduce accidents throughout the Dunedin city region.

b)     Determines that the Dunedin City Speed Limit Bylaw 2004 Amendment 11 is the most appropriate form of bylaw.

c)     Determines that there are no inconsistencies with the New Zealand Bill of Rights Act 1990.

d)     Approves the proposed Dunedin City Speed Limit Bylaw 2004 Amendment 11 and Statement of Proposal for consultation with the community.

e)     Authorises the Chief Executive to make minor changes to the Statement of Proposal, including updating consultation timeframes and information.

 

 

An amendment was Moved (Cr David Benson-Pope/Mayor Aaron Hawkins):

That as part of this proposal Council invites submissions for consideration of slower speeds in specific other streets or roads within the city.  

 

Motion carried (ISC/2020/013) with an abstention from Cr Andrew Whiley. 

 

 

Following discussion the substantive  Motion was put and carried (ISC/2020/014)

 

8          DCC Submission on the New Zealand Rail Plan

 

Cr Doug Hall withdrew from discussion on this item.

In a report from Transport retrospective approval was sought for the Dunedin City Council (DCC) submission to the Ministry of Transport on its draft New Zealand Rail Plan (draft Rail Plan).  

Jeanine Benson, (Group Manager Transport) spoke to the submission and responded to question.

 

 

Moved (Cr Jim O'Malley/Cr Chris Staynes):

That the Committee:

 

a)     Approves, in retrospect, the DCC submission to the draft New Zealand Rail Plan.

Motion carried (ISC/2020/015) -

 

9          DCC Submission on the Government Policy Statement on Land Transport 2021

 

In a report from Transport retrospective approval was sought for a Dunedin City Council (DCC) submission to the Ministry of Transport on its draft Government Policy Statement on land transport 2021/22 - 30/31 (draft GPS 2021).  

Jeanine Benson (Group Manager Transport) and Stacey Hitchcock (Transport Planner) spoke to the report and responded to questions.

 

 

Moved (Cr Jim O'Malley/Mayor Aaron Hawkins):

That the Committee:

 

a)     Approves, in retrospect, the DCC submission to the draft Government Policy Statement on land transport 2021.

Motion carried (ISC/2020/016)

 

10        Otago/Southland Three Waters Investigation

 

In a report 3 Waters advised, that Otago and Southland territorial authorities were investigating ways to collaborate in the management of drinking water, stormwater and wastewater (Three Waters). This work was at an early stage and responds to issues raised through the Government’s Three Waters Review.

 

Simon Drew (General Manager Infrastructure Services) and Tom Dyer (Group Manager 3 Waters) spoke to the report and responded to questions.

 

Cr Laufiso left the meeting at 3.20 pm and returned at 3.25 pm.

Cr Doug Hall left the meeting at 3.20 pm and returned to the meeting at 3.31 pm.

 

 

Moved (Cr Rachel Elder/Cr Marie Laufiso):

That the Committee:

 

a)     Notes that Chief Executives from Otago and Southland councils are in the process of applying for Crown funding to investigate the current state of water services in Otago and Southland and whether a collaborative approach to water services delivery could benefit Otago and Southland communities and the environment; 

b)     Notes the Dunedin City Council’s contribution to the investigation is estimated to be $58,378;

c)     Notes the proposed investigation is in the form of an Indicative Business Case; and

d)     Notes that once the Indicative Business Case is completed, it will be brought back to councils for information and to consider potential next steps.

Motion carried (ISC/2020/017)

 

11        Items for Consideration by the Chair

 

 

There were no items identified. 

 

 

 

 

 

 

The meeting concluded at 3.42 pm

 

 

 

 

 

 

..............................................

C H A I R P E R S O N

 


Council

30 June 2020

 

 

 

 

Grants Subcommittee

MINUTES

 

Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 18 March 2020, commencing at 9.30 am

 

PRESENT

 

Chairperson

Cr Christine Garey

 

Deputy Chairperson

Cr Marie Laufiso

 

Members

Cr Rachel Elder

Cr Chris Staynes

 

Cr Steve Walker

 

 

IN ATTENDANCE

Joy Gunn ( Manager Community Development and Events – via audio link), Kirsten Glengarry (Relationship Manager – Creative Industries and Strategic, Lisa Wilkie (Relationship Advisor Council Initiatives) and Mai Tamimi (Community Adviser)

 

Governance Support Officer                  Rebecca Murray

 

 

 

 

1          Apologies

An apology was received from Cr Sophie Barker.

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Accepts the apology from Cr Barker.

Motion carried (GS/2020/001)

 

2          Confirmation of agenda

 

 

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

 

Confirms the agenda with the following alteration:

-      In regard to Standing Order 21.1 Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (GS/2020/002)

 

 

3          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (GS/2020/003)

 

 

PART B

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

a)     Recommends to Council that the Grants Management Policy requirements for any unspent funds within one year of receipt of the funds be suspended due to the Covid-19 virus.

b)     Recommends to Council that the Grants Subcommittee be given the delegated authority to determine the appropriate time periods for spending allocated funds.

Motion carried (GS/2020/004)

              

Resolution to exclude the public

Moved (Cr Christine Garey/Cr Chris Staynes):

That the Subcommittee:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

Reason for Confidentiality

C1  Selection of Non-Council Grants Subcommittee Representatives

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (GS/2020/005)

 

 

The meeting went into non-public at 9.39 am and concluded at 10.25 am.

 

 

 

..............................................

CHAIRPERSON

   

 


Council

30 June 2020

 

 

 

 

Audit and Risk Subcommittee

MINUTES

 

Minutes of an ordinary meeting of the Audit and Risk Subcommittee held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Thursday 19 December 2019, commencing at 2.00 pm

 

PRESENT

 

Chairperson

Susie Johnstone

 

 

Members

Mayor Aaron Hawkins

Cr Christine Garey

 

Cr Doug Hall

Cr Mike Lord

 

 

IN ATTENDANCE

Sue Bidrose (Chief Executive Officer), Dave Tombs (General Manager Finance and Commercial), John Christie (Director Enterprise Dunedin) and Andrew Slater (Manager Risk and Internal Audit)

 

Governance Support Officer                  Wendy Collard

 

 

 

1          Apologies

Moved (Cr Mike Lord/Cr Doug Hall):

That the Subcommittee:

 

Accepts the apology from Janet Copeland.

 

Motion carried (AR/2019/103)

 

2          Confirmation of agenda

 

 

Moved (Susie Johnstone/Mayor Aaron Hawkins):

That the Subcommittee:

 

Confirms the agenda without addition or alteration

 

Motion carried (AR/2019/104)

 

 

3          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Susie Johnstone declared that she was a member of the Office of the Auditor General’s Audit and Risk Committee.

 

 

Moved (Susie Johnstone/Mayor Aaron Hawkins):

That the Subcommittee:

 

a)     Notes the Elected or Independent Members' Interest Register; and

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (AR/2019/105)

      

Part A Reports

4          Audit and Risk Subcommittee Work Plan 2019- 2020

 

A report from Civic provided the updated Audit and Risk Subcommittee Work Plan 2019-2020.

There was discussions on the workplan for the upcoming year.

 

Moved (Susie Johnstone/Cr Mike Lord):

That the Subcommittee:

 

a)     Notes the Audit and Risk Subcommittee Work Plan.

Motion carried (AR/2019/106)

 

 

 

Moved (Cr Doug Hall/Cr Christine Garey):

That the Subcommittee:

 

a)         Notes the Corporate Policies register

Motion carried (AR/2019/107)

 

 

 

5          Delegations for the Audit and Risk Subcommittee

 

A report from Civic provided a copy of the Audit and Risk Subcommittee’s delegations for the Subcommittee’s information.

 

Moved (Susie Johnstone/Cr Mike Lord):

That the Subcommittee:

 

a)     Notes the Delegations for the Audit and Risk Subcommittee.

Motion carried (AR/2019/108)

 

6          2020 Meeting Schedule

 

A report from Civic provided the schedule of meetings for 2020 for the Subcommittee’s information.

 

Moved (Cr Mike Lord/Cr Doug Hall):

That the Subcommittee:

 

a)     Notes the schedule of meetings for 2020.

Motion carried (AR/2019/109)

 

7          Financial Results

 

A report from Finance provided a copy of the Financial Results for the period ending 31 October 2019 report which was presented to the Council meeting held on 10 December 2019.

The General Manager Finance and Commercial spoke to the report and responded to questions.

 

Moved (Susie Johnstone/Mayor Aaron Hawkins):

That the Subcommittee:

 

a)     Notes the Financial Results for the period ending 31 October 2019 report.

Motion carried (AR/2019/110)

             

 

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Mike Lord):

That the Subcommittee:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Audit and Risk Subcommittee Action List Report

S7(2)(c)(i)

The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2  Report to the Council on the audit of Dunedin City Council for the year ended 30 June 2019

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3  DCC Policy Update Report

S7(2)(c)(i)

The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C4  DCC Corporate Risk Register - December 2019

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C5  Internal Audit Workplan Update

S7(2)(b)(i)

The withholding of the information is necessary to protect information where the making available of the information would disclose a trade secret.

 

S7(2)(c)(i)

The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C6  Update on the DCC Internal Audit Actions Register

S7(2)(c)(i)

The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C7  Update on the DCC External Audit Actions Register

S7(2)(c)(i)

The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C8  Health and Safety Monthly Report for October 2019

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C9  Dunedin City Holdings Ltd - Update on Audit and Risk Activity

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C10  Treasury Risk Management Compliance Report

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C11  Protected Disclosure Register

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(c)(i)

The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C12  Investigation Register

S6(b)

The making available of the information would be likely to endanger the safety of a person.

 

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 6 and 7.

The matters detailed i this report are subject to investigation and information should remain confidential so not to prejudice the investigation and any possible outcomes of the investigation.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (AR/2019/111)

 

 

The meeting moved into non public at 2.15 pm and concluded at 4.58 pm.

 

 

 

..............................................

CHAIRPERSON

   

 


Council

30 June 2020

 

 

 

 

Audit and Risk Subcommittee

MINUTES

 

Minutes of an ordinary meeting of the Audit and Risk Subcommittee held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Thursday 13 February 2020, commencing at 2.06 pm

 

PRESENT

 

Chairperson

Susie Johnstone

 

Deputy Chairperson

Janet Copeland

 

 

Members

Cr Christine Garey

Cr Doug Hall

 

Mayor Aaron Hawkins

Cr Mike Lord

 

 

IN ATTENDANCE

Sandy Graham (General Manager, City Services), Simon Drew (General Manager Infrastructure Networks), Dave Tombs (General Manager Finance and Commercial) and Andrew Slater (Risk and Internal Audit Manager)

 

Governance Support Officer                  Wendy Collard

 

 

 

 

1          Apologies

An apology from received from Councillor Hall for lateness.

 

Moved(Susie Johnstone/Mayor Aaron Hawkins)

 

That the Subcommittee:

 

Accepts the apology from Cr Doug Hall (for lateness).

 

Motion carried

 

2          Confirmation of agenda

 

 

Moved (Susie Johnstone/Mayor Aaron Hawkins):

That the Subcommittee:

 

Confirms the agenda without addition or alteration

 

Motion carried (AR/2020/001)

 

 

3          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Janet Copeland provided an update to her register of interest.

 

 

Moved (Chairperson Susie Johnstone/Mayor Aaron Hawkins):

That the Committee:

 

a)     Amends the Elected or Independent Members' Interest Register; and

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (AR/2020/002)

 

 Councillor Hall entered the meeting at 2.09 pm

4          Confirmation of Minutes

4.1       Audit and Risk Subcommittee meeting - 19 December 2019

 

Moved (Susie Johnstone/Cr Doug Hall):

That the Subcommittee:

 

Confirms the public part of the minutes of the Audit and Risk Subcommittee meeting held on 19 December 2019 as a correct record.

Motion carried (AR/2020/003)

    

Part A Reports

5          Audit and Risk Subcommittee Work Plan 2020

 

A report from Civic provided a copy of the updated Audit and Risk Subcommittee Work Plan 2020 and  the Governance and Financial Policies.

 

Moved (Janet Copeland/Cr Doug Hall):

That the Subcommittee:

 

a)     Notes the Audit and Risk Subcommittee Work Plan.

Motion carried (AR/2020/004)

             

 

Resolution to exclude the public

Moved (Cr Christine Garey/Cr Mike Lord):

That the Subcommittee:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Audit and Risk Subcommittee meeting - 19 December 2019 - Public Excluded

S7(2)(c)(i)

The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

 

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(b)(i)

The withholding of the information is necessary to protect information where the making available of the information would disclose a trade secret.

 

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S6(b)

The making available of the information would be likely to endanger the safety of a person.

 

.

 

C2  Audit and Risk Subcommittee Action List Report

S7(2)(c)(i)

The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3  DCC Policy Update Report

S7(2)(c)(i)

The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C4  Internal Audit Workplan Update

S7(2)(b)(i)

The withholding of the information is necessary to protect information where the making available of the information would disclose a trade secret.

 

S7(2)(c)(i)

The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C5  Update on the DCC Internal Audit Actions Register

S7(2)(c)(i)

The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C6  Update on the DCC External Audit Actions Register

S7(2)(c)(i)

The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C7  DCC Corporate Risk Register - February 2020

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C8  Purchase Card Report

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This report is confidential because it refers and impacts Council staff positions where those staff have not had the opportunity to respond or comment on the report.

C9  Health and Safety Board  Monthly Report for November and December 2019

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The information relates to the actions of individual staff who could be identified.  This would breach their privacy and potentially prejudice any processes which may need to be managed.

C10  Treasury Risk Management Compliance Report

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C11  Dunedin City Holdings Ltd - Update on Audit and Risk Activity

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C12  Protected Disclosure Register

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(c)(i)

The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C13  Investigation Register

S6(b)

The making available of the information would be likely to endanger the safety of a person.

 

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 6 and 7.

The matters detailed i this report are subject to investigation and information should remain confidential so not to prejudice the investigation and any possible outcomes of the investigation.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (AR/2020/005)

 

 

The meeting entered into non-public at 2.12 pm and concluded at 4.59 pm.

 

 

 

..............................................

CHAIRPERSON

   

 

 


Council

30 June 2020

 

 

 

 

Mosgiel-Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 05 February 2020, commencing at 5.08 pm

 

PRESENT

 

Chairperson

Joy Davis

 

Deputy Chairperson

Dean McAlwee

 

 

Members

Phillipa Bain

Martin Dillon

 

Cr Carmen Houlahan

Brian Miller

 

Brian Peat

 

 

 

IN ATTENDANCE

Nicola Pinfold (Group Manager, Community and Planning)

 

 

Governance Support Officer                  Wendy Collard

 

 

 

1          Public Forum

There was no Public Forum.  

 

2          Apologies

There were no apologies.

 

 

3          Confirmation of agenda

 

 

Moved (Joy Davis/Dean McAlwee):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (MTCB/2020/001)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Brian Miller provided an update to his register of interests.

 

 

Moved (Joy Davis/Brian Peat):

That the Board:

 

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2020/002)

 

5          Confirmation of Minutes

5.1       Mosgiel-Taieri Community Board meeting - 28 November 2019

 

Moved (Brian Peat/Phillipa Bain):

That the Board:

 

Confirms the public part of the minutes of the Mosgiel-Taieri Community Board meeting held on 28 November 2019 with the minor amendment as agreed.

Motion carried (MTCB/2020/003)

    

Part A Reports

6          2020 Meeting Schedule

 

A report from Civic provided the proposed schedule of meetings for 2020 for the Board’s consideration and amendment if required.

Following discussion, it was agreed that the 18 March 2020 Board meeting would be held in Outram.  It was noted that the Board would confirm the venue for its meeting being held on 18 November 2020 at a future meeting.

 

 

Moved (Dean McAlwee/Cr Carmen Houlahan):

That the Board:

 

a)     Adopts the schedule of meetings for 2020

b)     Notes the venue for the 18 March 2020 meeting would be in Outram

Motion carried (MTCB/2020/004)

 

7          Governance Support Officer's Report

 

Mr Miller withdrew from the discussion on the Freedom Camping item.

A report from Civic provided an update on activities relevant to the Board’s area which included:

a)         Project Fund

b)        Playground Upgrade Information – Following discussion, the Board requested that staff advise them when the upgrades to playgrounds in their area was being undertaken.

c)         Freedom Camping

d)        Reserves and Beaches Bylaw

e)        Proposed Mosgiel Pool

f)         Parks and Reserves Updates

East Taieri Dog Park – the Board requested an update for its next meeting.

Silverstream Track – the Board has requested staff provide a timeframe to the completion of the mitigation of the trip hazard of the tree roots.

g)         Transport Updates

 

Following discussion, the Board agreed to participate in the OAR FM morning programme.

 

Moved (Dean McAlwee/Cr Carmen Houlahan):

That the Board:

a)         Agrees to participate in the Otago Access Radio “Round the Board” programme and membership.

b)        Approves $240.00 towards the “Round the Board” programme from the Board’s Discretionary Fund.

c)         Approves $30.00 towards the membership of Otago Community Broadcasters Society from the Board’s Discretionary Fund.

Motion carried (MTCB/2020/005)

 

 

Following discussion, the Board agreed to vote for Mandy Mayhem-Bullock as the Community Boards’ Executive Committee Zone Six Representative.

 

 

Moved (Member Brian Miller/Member Phillipa Bain):

That the Board:

a)    Votes for Mandy Mayhem-Bullock as the Community Boards’ Executive Committee Zone Six Representative

 

.Motion carried (MTCB/2020/006)

 

 

Councillor Houlahan withdrew from the item.

 

Following discussion on the proposed submission to Aurora Energy’s consultation document for the proposed customised price-quality application 2022-2024, it was agreed that the Board would submit the submission as presented by Mr Miller.

 

 

Moved (Brian Miller/Dean McAlwee):

That the Board:

 

Approves the submission to the Aurora Energy’s consultation document for the proposed customised price-quality application 2022-2024

 

Motion carried (MTCB/2020/007)

 

 

Moved (Martin Dillon/Phillipa Bain):

That the Board:

 

a)     Notes the Governance Support Officer’s Report

Motion carried (MTCB/2020/008)

 

8          Community Board - Community Plans

 

A report from Civic advised that a Community Board workshop was held on 19 December 2019, to consider how Community Boards could develop community plans for each of the Community Board areas, and how those plans may contribute to the DCC’s next 10 year plan. 

There was discussion on the Board Discretionary Fund amount, and it was agreed that the Board would give consideration to including a request to Council for an increase when it formulated its submission to the Draft Annual Plan 2020/2021.

Following further discussion, the Board agreed to hold a workshop to discuss the Community Board’s Community Plan.

 

Moved (Dean McAlwee/Phillipa Bain):

That the Board:

 

a)     Notes the process for the development of Community Board Community Plans.

b)     Agrees to hold  a workshop to discuss the Community Plan.

Motion carried (MTCB/2020/009)

 

9          Board Representative for Mosgiel Aquatic Project Team

 

A report from Civic advised that the Mosgiel-Taieri Community Board were required to appoint one Board member to the Mosgiel Aquatic Project Team for the triennium.

It was noted that Martin Dillion and Brian Miller had expressed an interest in being the Board’s representative.

 

 

Moved (Brian Peat/Dean McAlwee):

That the Board:

 

a)     Appoints a Brian Miller as its representative on the Mosgiel Aquatic Project Team

Motion carried (MTCB/2020/010)

 

 

The Board agreed to write a letter to the Taieri Community Facilities Trust (the Trust) in particular Irene Mosley acknowledging the hard work that had been undertaken in respect of the project.

 

 

The Chairperson, on behalf of the Board, sincerely thanked Martin Dillion for all his hard work as a Trustee of the Taieri Community Facilities Trust and as the Board’s representative on the Mosgiel Aquatics Project Team during the last triennium.

 

10        Board Representation and Other Responsibilities

 

There was discussion on the appointment of Board members to various representative roles and other responsibilities.

 

 

Moved (Dean McAlwee/Cr Carmen Houlahan):

That the Board:

 

a)     Appoints the following:

i.              Dean McAlwee as the Mosgiel-Taieri Community Board Grants Liaison.

ii.             Martin Dillon to the digitising of the Taieri Herald project.

iii.            Phillipa Bain and Joy Davis to the Heritage Arts Trail project.

iv.           Cr Carmen Houlahan and Joy Davis as the Board’s representative to the Mosgiel Business Association.

v.            Cr Carmen Houlahan and Joy Davis as the Board’s representative to Federated Farmers, if Federated Farmers agree.

vi.           Dean McAlwee as the Board’s representative to the Mosgiel Coronation Hall Trust Committee.

vii.          Joy Davis as the Board’s representative to Mosgiel and Taieri Emergency Group.

viii.         Dean McAlwee as the Board’s representative to the Outram Emergency Group.

ix.           Martin Dillon to the relocation and update of the Elected Members’ Honour Board at the Mosgiel Library project.

x.            Phillipa Bain, Dean McAlwee and Joy Davis as the Board’s representatives on the Safe Pedestrian and Cycle Accessways project.

xi.           Brian Peat to the Silverstream plantings project.

xii.          Brian Peat as the administrator for the Board’s Social Media.

xiii.         Brian Peat and Dean McAlwee as the Board’s representative on the Tunnels Trust.

xiv.         Brian Miller to the Flood Mitigation Working Group.

Motion carried (MTCB/2020/011)

 

11        Chairperson's Report

 

A report from the Chairperson provided updates the Board on matters of interest since the previous meeting.

 

Moved (Joy Davis/Dean McAlwee):

That the Board:

 

a)     Notes the Chairperson’s update

b)     Approves $50.00 towards the purchase of petrol vouchers from the Project Fund as a thank you to the Saddle Hill Foundation Trust for the use of their van.

c)     Approves $74.75 to Positive Signs towards the costs of the Mosgiel-Taieri Community Board Brochure

Motion carried (MTCB/2020/012)

 

12        Council Activities

 

Councillor Carmen Houlahan provided an update on matters of interest to the Board which included:

·    Draft Annual Plan 2020/21

·    10 year plan

 

Moved (Chairperson Joy Davis/Deputy Chairperson Dean McAlwee):

That the Board:

 

a)    Notes the Council Activities update

Motion carried (MTCB/2020/013)

 

13        Items for consideration by the Chair

 

Brian Miller requested an update on the Council’s property along Dukes Road, Mosgiel.

Brian Peat requested information on any upcoming celebrations for the 250th anniversary of Captain James Cook’s arrival.

 

             

 

The meeting concluded at 6.48 pm.

 

 

 

 

 

..............................................

CHAIRPERSON

   

 


Council

30 June 2020

 

 

 

 

Otago Peninsula Community Board

MINUTES

 

Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 23 January 2020, commencing at 10:00am

 

PRESENT

 

Chairperson

Paul Pope

 

Deputy Chairperson

Hoani Langsbury

 

Members

Lox Kellas

Graham McArthur

 

Cheryl Neill

Edna Stevenson

 

Cr Andrew Whiley

 

 

IN ATTENDANCE:

Senior Officer

Chris Henderson, Group Manager Waste and Environmental Solutions

Governance Support Officers

Lauren McDonald and Natalie Savigny

 

 

1          Opening

Paul Pope welcomed the members and public forum attendees.

2          Public Forum

2.1       Public Forum

 

Fulton Hogan staff Joe Connolly (Communications and Contracts Manager), Pat Tinley (Project Manager) and Alex Sutherland provided an update on the Peninsula Connection Project, including the SP8 Beaconsfield pump station, boardwalk, traffic management and the re-use of an historic trough found during the project works.  They acknowledged the community support they have received and offered their appreciation.

Warren Chambers addressed the meeting over his safety concerns for pedestrians in Macandrew Bay.  He advised he had observed a number of nears misses of pedestrians almost being clipped by vehicles and that the speeds and volume of vehicles had increased noticeably on Portobello Road.  He felt there was a need for a road crossing from the reserve side of the road to the Macandrew Bay beach area or for some traffic calming measures at the junction to improve road safety.

Paul Pope commented that road safety was a community issue for the peninsula would be included in the Otago Peninsula Community Plan to work into the Long-Term Plan for budgeting of any proposed works.

Lynn Samuels spoke in support of the funding application from the Pukehiki District Hall Society for purchase of a gas heater for the hall.  She advised that the hall was being hired out and that a heater was needed to be able to hire out the hall for income to assist with repairs to the building.

Moved (Cr Andrew Whiley/Chairperson Paul Pope):

That the Board:

Extend Public Forum

Motion carried (OPCB/2020/001)

 

Christopher Le Breton and John Bentham spoke on behalf of 5GFree Dunedin of the health concerns for the roll out of 5G to Dunedin and summarised a presentation from the group which had been pre-circulated to members.

Mr Le Breton advised that the purpose of their attendance was to seek community support for a recommendation to Council for a pause in the 5G roll out in Dunedin, until independent credible research of the health impacts had been presented.  The aim for the 5GFree group was to have the New Zealand Government declare a 5G moratorium until more research is completed.  Mr Le Breton and Mr Bentham responded to questions from members.

Paul Pope thanked the presenters for their attendance and confirmed the Board would await any lead from Council on the 5G network matter.  He confirmed the presentation would be shared with the community through YouTube links.

Public Forum closed at 10:50 am.

 

3          Apologies

There were no apologies.

 

4          Confirmation of agenda

 

 

Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (OPCB/2020/002)

 

 

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Lox Kellas declared an interest in the Southern Heritage Trust as a Trustee.

 

 

Moved (Chairperson Paul Pope/Member Lox Kellas):

That the Board:

 

a)     Amends the Elected Members' Interest Register; and

b)     Amends the proposed management plan for Elected Members' Interests.

Motion carried (OPCB/2020/003)

6          Confirmation of Minutes

6.1      Otago Peninsula Community Board meeting - 21 November 2019

 

Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:

 

Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 21 November 2019 as a correct record.

Motion carried (OPCB/2020/004)

    

Part A Reports

7          Governance Support Officer's Report

 

The report informed the Board of activities relevant to the Board area including:

a)      Project Fund – The balance of funds as at 23 January 2020 was noted as $4,699.15.

b)      Correspondence – A vote was taken for the Zone 6 representative for the Community Board Executive Committee (CBEC)

 

Moved (Member Lox Kellas/Deputy Chairperson Hoani Langsbury):

That the Board:

 

Nominate Robin Thomas as the Zone 6 representative to the Community Boards Executive Committee

 

Motion carried (OPCB/2020/005)

 

 

c)      Parks and Reserves/Transport/3 Waters/Property Actions

Updates were provided from the four DCC departments.  Paul Pope advised he would correspond with Parks and Reserves to clarify the process for funding of a carpark at Weller’s Rock (Te Umu Kiri), including the lease and maintenance schedule.

Te Rauone Beach – Paul Pope advised that DCC staff were working through with the affected parties, as part of the consent application by Port Otago Ltd.

d)      Freedom Camping – the December 2019 report was noted by the Board.

e)      Reserves and Beaches Bylaw - the update was noted.

f)       OPCB meeting dates for 2020 - Paul Pope confirmed the 2020 meeting dates with a 10:00am start at the Portobello Bowling Club, except for the 18 June meeting which would be held in the Otaru Room, DCC Civic Centre.

g)      Playground upgrade information

          The Harwood Park maintenance spend was noted and Cheryl Neill was requested to advise the community of the playground work being undertaken.

A request was made for Claire Swift, Senior Parks and Recreation Planer to attend a Board meeting to provide an update on play spaces.

 

h)      DCC Annual Plan Submission

Paul Pope confirmed he would to speak to OPCB submission at the Council Annual Plan meeting on Thursday 30 January 2020.  Discussion was held and the following matters were agreed to be the focus of the report presentation:

·    3 mains road safety projects: Highcliff Rd, Macandrew Bay and Tomahawk

·    Finishing off the Wellers Rock carpark

·    Consideration of footpaths through the area of Beaconsfield Rd, Seaton Road for pedestrian safety

·    Road surfacing and sealing (rural roads and road maintenance) levels of service

·    Illegal dumping of rubbish

·    Peninsula Connection Project

·    Bollards (barriers) to be moved in the section from Harwood to Weir St to be moved to the left of current placement to allow safe passage by cyclists and pedestrians.

·    Upgrade of the Macandrew Bay Hall toilets or for new toilets install at Macandrew Bay (not at the hall).

 

Moved (Chairperson Paul Pope/Member Edna Stevenson):

That the Board:

 

a)     Notes the Governance Support Officer’s Report

b)     Agrees the meeting dates for 2020

c)     Votes for Robin Thomas to the Community Boards’ Executive Committee’s (CBEC) Zone Six Representative

 

Motion carried (OPCB/2020/006)

 

8          Funding Applications

 

The balance of funds for the current financial year (as at 23 January 2020) was noted as $4,699.15.  Two funding applications were discussed for: a gas heater for the Pukehiki District Hall, and for the continued support of the Broad Bay Community quarterly newsletter.

 

 

 

Moved (Member Lox Kellas/Member Graham McArthur):

That the Board:

 

Grants the funding applications for:

1.      A grant of $500.00 to the Pukehiki District Hall Society for the purchase of a kerosene/diesel heater for the hall.

2.      A grant of $400.00 to the Broad Bay Community Centre for the production of a quarterly community newsletter for Broad Bay.

Motion carried (OPCB/2020/007)

 

9          Community Board - Community Plans

 

Discussion was held on the community plan template developed by DCC staff to provide the Board with a working document.

 

Senior Officer, Chris Henderson advised that the Board’s Community Plan was the opportunity for the Board to set the priorities (in consultation with their community) for work they wished to see completed in the peninsula area, such as road safety and footpath and drainage improvements.

 

It was agreed for the Board to workshop the Community Plan with the community in February to prioritise activities and for further discussion by the Board at the 12 March 2020 meeting.

 

 

Moved (Chairperson Paul Pope/Member Lox Kellas):

That the Board:

 

a)     Notes the process for the development of Community Board Community Plans.

Motion carried (OPCB/2020/008)

 

10        Board Updates

 

Board members provided updates on activities including:

-           Keep Dunedin Beautiful (Graham McArthur)

             The next meeting scheduled for 3 February 2020. The mural on the bus stop at Beaconsfield Road has been completed.

 

-           Rural Roads (Lox Kellas)

Lox provided a tabled report on rural road conditions at Sandymount-Hoopers Inlet Road; Highcliff Road and Buskin Road – Paradise Roads; Portobello Road, arson attempts at the gun emplacement on Harington Point Road and road safety concerns for the Highcliff/Camp Road intersection.

 

Action: Lox to lodge requests for operational work through DCC customer services for:

·    Armour rail inspection for missing road safety symbols between Karetai Road Paradise Road and Buskin Roads

·    Weeds spraying for the footpath section between Seaton Road and Nicholas Street.

Discussion was held on the increased use of Highcliff Road due to the road works on Portobello Road with the Board seeking a staff report on operational requests made to DCC for the peninsula area to be provided to the Board as an update.

 

Action: The GSO (Lauren McDonald) to investigate if standardise text can be provided by DCC on how operational requests can be made by the public, and for this wording to be added to the OPCB Facebook page.

 

-           Community Meetings

Action:

1.    Paul Pope requested that members look for dates and times for community meetings (to be held during the last two weeks of March) for the Community Plan and other community issues.  Board members to report back on timetable to the 12 March OPCB meeting.

2.    Community meeting dates to be publicised in the local community newsletters.

3.    Board members also to look at dates to be set for the Tourism Forum, Biodiversity Forum and the attendance of school pupils at a public forum session this year.

-           Civil Defence/Community Response Planning

Action: Lox Kellas to speak with Paul Allen (Emergency Management Officer) to ensure the peninsula map is provided for Emergency Management brochure for the Otago Peninsula area.

 

 

Area updates:

·    Macandrew Bay – Maria Sleeman is working with the Community Hall committee with two other interested parties to join.

·    Portobello – The 150th anniversary of the Portobello Library to be celebrated on 22 February with an afternoon tea at the hall.  Bookmarks marking the celebration were provided to members at the meeting and would also be given out to all school children in the area and via the community newsletter.

·    Harwood – Maria Sleeman working with Chris Helm to clarify who is on the hall committee and if the committee will establish itself as an incorporated society to gain the $5,000 funding available.

·    Recycling – Cheryl Neill advised that the 10 recycling blue bins provided by Council have gone missing from the Back Bay recycling area.

a)     The Board to request that the Waste Management team place a “No Dumping” sign at the recycling.

·    Portobello Road – Graham McArthur advised that overgrown vegetation was an issue and that he would lodge a request for action through the DCC Customer Services team.

 

Moved (Chairperson Paul Pope/Member Cheryl Neill):

That the Board:

 

a)     Notes the Board Updates.

Motion carried (OPCB/2020/009)

 

11        Councillor's Update

 

Cr Whiley advised councillor focus had been around the Annual Plan budgets.  He advised he would be an apology for the 12 March meeting of the Board.

 

 

Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:

 

a)     Notes the report from Cr Whiley.

Motion carried (OPCB/2020/010)

 

12        Chairperson's Report

 

Paul Pope confirmed that the proposed changes by ORC Public Transport to the Harington Point bus services had commenced with the 3:08pm and the 3:38pm service running through to Harington Point.

 

The Chair requested that a board member be available for the Anzac Service this year as he would be overseas in April.

Members agreed for a workshop of the Community Plan to be held on Wednesday 19 February, 7:00pm at Lox Kellas’ residence.

 

Discussion was held on the Peninsula sign and map situated on Portsmouth Drive which has fallen into disrepair.  Members agreed that the map was in the right location as the gateway to the Peninsula. Paul Pope advised that he has confirmed with Enterprise Dunedin of the Board’s interest in being updated on any work to be undertaken.

 

Moved (Chairperson Paul Pope/Member Edna Stevenson):

That the Board:

 

a)     Notes the update from the Chairperson.

Motion carried (OPCB/2020/011)

 

13        Items for Consideration by the Chairperson

 

There were no items for consideration.

 

Apologies were noted for Cr Whiley and Edna Stevenson for the 12 March 2020 meeting and

that Nicola Pinfold, Group Manager Community and Planning will be in attendance as Senior Officer at the 12 March meeting.

             

The meeting concluded at 12:10 pm.

 

 

 

 

..............................................

CHAIRPERSON


Council

30 June 2020

 

 

 

 

Otago Peninsula Community Board

MINUTES

 

Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 12 March 2020, commencing at 10:03am.

 

PRESENT

 

Chairperson

Paul Pope

 

Deputy Chairperson

Hoani Langsbury

 

Members

Lox Kellas

Graham McArthur

 

Cheryl Neill

 

 

IN ATTENDANCE

Nicola Pinfold, Group Manager Community and Planning

Catherine Irvine, Senior Strategy and Policy Officer Solid Waste

 

Governance Support Officer                  Lauren McDonald

 

 

1          Opening

Paul Pope opened the meeting acknowledging the World Health Organisation’s declaration of COVID-19 as a pandemic and the ongoing impacts to be faced.

2          Public Forum

2.1       Public Forum

Fulton Hogan – Joe Connolly provided an update on the peninsula connection project including:

·    Vauxhaull section due for completion by 26 June 2020.

·    Congestion due to the stop/go traffic lights will continue for another week due to water mains work.

·    Sealing to commence for the next 600-700m section on 23 March 2020.

·    Water mains work due for completion by 31 March 2020.

Mr Connolly outlined the contingency plans in place for the Portobello Road closure over 3 days (29-31 March) from 7pm to 6am.  He confirmed that the road would only open to emergency service traffic and that the road closure was due to stormwater drainage to the subdivision above Proctor and Irvine Roads.  He confirmed public meeting to be held today (12 March) on the section work and road closure.

 

Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:

Extends Public Forum

 Motion carried (OPCB/2020/012)

Sam Neill spoke in regard to the letter from himself and wife Christine to the Board seeking the Board’s support for tar sealing a section of Allans Beach Road.  Sam clarified that a section of 500m was the request outside their residence (from the 70k speed zone sign along to the wool shed entrance of their property).  He advised he believed that a precedent had been set with seal on the Cape Saunders Road and considered that  the sealed roads provided easier maintenance.  He advised that part of the reason for the request was due to health concerns from the dust coming off Allans Beach Road (as one of the busiest gravel roads on the peninsula), due to tourists and the popularity of Allans Beach.  A result of the level of traffic and the dusted created entering the tank water supply to their home which was impacting their health and wellbeing.  He and his wife Christine  were seeking the Board’s support for Annual Plan consultation of the issue.

 

Sam responded to questions from Board members in regard to options to contain the dust on the road and advise he was strongly against the use of oil to control the dust on the road due to carcinogenic concern during the breakdown of the oil.

 

Board members acknowledged the level of traffic on the Allans Beach Road and the impact on the Neill’s water supply and the letter would be forwarded by the Board to the Transport Team.

 

 

Macandrew Bay Boat Club pontoon

 

Roy Roker, Commodore of the Macandrew Bay Boat Club spoke about replacement of the pontoon which had been removed by DCC approximately 6 years ago under agreement that Council would remove, repair and install the pontoon in another location and to replace the pontoon with one more suitable to the conditions at Macandrew Bay.  He advised his concern and frustration that the club was still without a pontoon which greatly affected access to Macandrew Bay beach and shops by recreational water users. He advised that he had received a letter from DCC to advise that a request for resource consent to the ORC had been made for a new pontoon structure.  Roy responded to questions from Board members.

 

The Board were supportive of establishing a timeframe with DCC on when the pontoon structure would be in place.

 

Paul Pope confirmed he would forward correspondence to staff on the Board’s behalf.

 

  

 

3          Apologies

Moved (Member Lox Kellas/Chairperson Paul Pope):

That the Board:

 

Accepts the apologies from Edna Stevenson and Cr Andrew Whiley.

 

Motion carried (OPCB/2020/013)

 

4          Confirmation of agenda

 

 

Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:

 

Confirms the agenda without addition or alteration

Motion carried (OPCB/2020/014)

 

 

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Chairperson Paul Pope/Member Cheryl Neill):

That the Board:

 

a)     Notes if necessary the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

 Motion carried (OPCB/2020/015)

 

6          Confirmation of Minutes

6.1       Otago Peninsula Community Board meeting - 23 January 2020

 

Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:

 

Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 23 January 2020 as a correct record.

Motion carried (OPCB/2020/016)

    

Part A Reports

7          Governance Support Officer's Report

 

The report informed the Otago Peninsula Community Board of activities relevant to the Board area including:

a)    Project Fund – balance of funds confirmed as $3,704.15.

b)   Correspondence – Discussion was held on the Notice of Intent from the Department of Conservation and Fisheries NZ to apply for marine protection measures, noting the online submission period of two months from 17 February 2020.  

Paul Pope asked board members to read the online information and advise him if a submission was desired to be made from the Community Board .

Moved (Chairperson Paul Pope/Member Lox Kellas):

That the Board;

Approve the Chairperson to make a submission on behalf of the Board to the Department of Conservation and Fisheries New Zealand’s notice of intention for marine protection measures.

Motion carried

c)    Freedom Camping Report – the report was taken as read with no discussion.

d)   Draft Waste Minimisation and Management Plan (WMMP) – Catherine Irvine, Senior Strategy and Policy Officer Solid Waste provided an overview of the draft WMMP for 2020, which had been informed by a review of the existing WMMP 2013 and the updated Draft Waste Assessment 2018 (WA).

 

Catherine Irvine confirmed the draft WMMP 2020 and the WA 2018 would be consulted on via the 2020-21 Annual Plan.  She summarised the changes and objectives of the draft plan and encouraged the Board to put forward a submission as part of the Annual Plan.  She responded to questions from board members on recycling, regulations, commercial operators and kerbside collection.  Board members confirmed their concern for unregulated waste going to landfill via commercial operators

 

e)   Ocean Grove Recreation Hall update was noted and no further discussion held.

f)    Annual Plan Consultation – Dunedin City Council and Otago Regional Council

Nicola Pinfold confirmed the Policy team were able to provide further support to the Board if required, such as information materials for any community meetings the Board may wish to hold for Annual Plan consultation.

 

 

Moved (Chairperson Paul Pope/Member Lox Kellas):

That the Board:

 

a)     Notes the Governance Support Officer’s Report

b)     Endorses payment of $95.00 for condolence flowers to Cr Garey

c)     Will to submit to the 2020/21 DCC Annual Plan consultation process by 15 April 2020.

d)     Will wishes to submit to the 2020/21 ORC Annual Plan consultation process by 24 April 2020.

Motion carried (OPCB/2020/017)

 

8          Scholarship Grant Application

 

A scholarship grant application from Olivia Charles for her to attend the International Relations Course at the Cambridge University’s Immerse Education Summer School, England in August 2020.

 

Moved (Member Lox Kellas/Member Cheryl Neill):

That the Board:

 

a)     Grants the scholarship amount of $300.00 for Olivia Charles to attend the International Relations Course in August 2020.

Motion carried (OPCB/2020/018)

 

9          Otago Peninsula Community Board - Community Plan

 

Paul Pope confirmed that the board workshop to be held in early April would form the basis of the submission to both the Annual Plan and Community Plan.

 

10        Board Updates

 

Board members provided updates on activities including:

Keep Dunedin Beautiful

   Graham McArthur advised that the committee had held their March meeting.  An event “Trees for Families” was planned for Mother’s Day to plant a tree for a family member at a cost of $20 per tree.  He advised interest was to be registered through the Keep Dunedin Beautiful link on the DCC website.  Nominations were also being sought for the Keep Dunedin Beautiful awards for 2020, with nominations open until the end of May. 

 

Action: Graham McArthur to speak with Lox Kellas on the details for the Board’s nomination of Peter Travathan for the KDB Awards.

 

Discussion was held on the two John Noakes panels currently in storage from the Portobello boatshed and for an alternative art work which may be considered by the boat club for install on the new boatshed.  Graham advised that KDB may look for assistance from the community board and other groups to assist with the project.  A suggestion was made for the John Noakes panels to be given to the Portobello Museum as a piece of work for display.

 

Moved (Chairperson Paul Pope/Member Lox Kellas):

 

That the Board

Offer funding of $1,000 in two parts: $500 for the restoration of the Noakes panel for display at the Portobello Museum and $500 donation towards purchase of a larger art piece for the Portobello Boatshed.

 

Motion carried with Graham McArthur abstaining from the vote.

 

Action:  Graham McArthur to speak with the Portobello Boat Club committee about the panels being donated to the museum and the Board’s funding offer.  Graham to report back to next meeting on progress.

 

 

Rural Roads

Lox Kellas provided a written report to the meeting. 

 

Action: The GSO (Lauren McDonald) to provide the update report to the Transport team (Josh Von Pein  and Terry Taylor) for their information.

 

Community Meetings

Paul provided an update on the community meetings held to date.

 

Civil Defence/Community Response Planning – Lox Kellas confirmed the peninsula map has been finalised for the Emergency Management Otago’s Community Guide to Emergencies for the Otago Peninsula.  He advised that the coastguard boat was out of action for one month with contingency plan in place for privately owned vessels to be used in call outs.

 

Community

Cheryl Neill advised that she has spoken with the peninsula based primary schools and Bayfield High School and confirmed a deputation of 10 pupils from the schools would attend the 30 April board meeting to relay their perspective on environmental, road safety and other issues.  Cheryl also advised that:

·    A “non dumping” sign is being developed up with the Waste Management team at Council for placement at the recycling centre.

·    Rachel Wesley is the new chairperson for the Harwood Community Hall and work is progressing on the hall committee being an incorporated society.

 

Lok Kellas spoke on the historical research being undertaken on the installation of the defence site at Harington Point.  He raised his concern (in regard to marine search and rescue) for the deterioration of the road and track down to Cape Saunders and lighthouse, the warning signs and the disrepair of the box containing the life-ring.

 

Action: Paul Pope to write to DoC on behalf of the Board to request the status of Doc’s involvement with the site and whether or not warning signage could be put back in place.

 

 

Moved (Chairperson Paul Pope/Member Cheryl Neill):

That the Board:

 

a)     Notes the Board Updates.

Motion carried (OPCB/2020/019)

 

11        Councillor's Update

 

Councillor Andrew Whiley provided detail of the Council resolution passed at the 24 February 2020 meeting for the review of the Mobile Trading and Temporary Stall Bylaw.

 

 

Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:

 

a)     Notes the report from Cr Whiley.

Motion carried (OPCB/2020/020)

 

12        Chairperson's Report

 

Paul Pope advised spoke to the following matters:

·    A planned meeting with Bonisch Consultants Ltd (contract civil engineers) and Council re contract work on the Portobello section of the Connection Project to be held today (12 March 2020) from 4:30pm to 7:30pm with Board members in attendance if possible.

·    Feedback on the Waitangi Day celebrations at Otakou Marae was provided on the Board’s Facebook page and Paul commented there was a good mix of organisations in attendance and it was a great multicultural event.

·    Community engagement with the Annual Plan process for DCC and ORC – Paul advised he would continue with reminders for the community to engage in the Annual Plan consultation via newspaper, FYI articles and Facebook.  He asked that Board members continue to encourage members of the community to make submissions online.

·    Lighting at bus stops during the connection project work

·    Community meetings – including: Harwood (17 March); Marae consultation (25 March)

·    Acknowledgement and thanks for the DCC’s roading team (Josh Von Peinn, Terry Taylor and the team) support with temporary signage at Hoopers Inlet to assist DoC in protecting sealions.

·    Resource consents – Paul advised that there had been a number of enquires made to the board in relation to the new subdivisions such as Proctor Road and Highcliff Road.  He commented that it would be useful for the Board to receive a summation report of the list of consents and RMA numbers in the peninsula area.

Action: Nicola Pinfold to investigate what reporting is held and could be forwarded to the Board.

 

 

Moved (Chairperson Paul Pope/Member Lox Kellas):

That the Board:

 

a)     Notes the update from the Chairperson.

 Motion carried (OPCB/2020/021)

 

13        Items for Consideration by the Chairperson

 

Portobello boat ramp

The Board requested that a formal update from Robert West, Group Manager Parks and Recreation on the Portobello boat ramp.

 

            

 

The meeting concluded at 11.57 am.

 

 

 

..............................................

CHAIRPERSON

   

 


Council

30 June 2020

 

 

 

 

Saddle Hill Community Board

MINUTES

 

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Brighton Surf Life Saving Clubrooms, Brighton Road, Brighton on Thursday 23 January 2020, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Paul Weir

 

 

Members

Christina McBratney

Keith McFadyen

 

Cr Jules Radich

Leanne Stenhouse

 

IN ATTENDANCE

Nick Dixon, Group Manager Ara Toi

 

Governance Support Officer                  Lynne Adamson

 

 

 

1          Public Forum

1.1 – 5G Free Dunedin

 

Christopher Le Breton and John Bentham tabled written documentation and spoke to the Board on their opposition to the 5G Network.

 

2          Apologies

Moved (Scott Weatherall/Keith McFadyen):

That the Board:

Accepts the apology from John Moyle.

Motion carried (SHCB/2020/001)

 

3          Confirmation of agenda

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

Confirms the agenda with the following addition or alteration:

 

“That the funding application from Big Rock School be accepted and be taken as Item 6a following Item 6.”

 

Motion carried (SHCB/2020/002)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

The Chairperson (Scott Weatherall) and Leanne Stenhouse declared an interest in Item 6a – Funding Application from Big Rock School. 

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2020/003)

 

5          Confirmation of Minutes

5.1       Saddle Hill Community Board meeting - 28 November 2019

 

Moved (Leanne Stenhouse/Paul Weir):

That the Board:

 

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 28 November 2019 as a correct record.

Motion carried (SHCB/2020/004)

    

Part A Reports

6          Youth Ambassador Award

 

Following discussion, the Board agreed that they would continue to support the Youth Ambassador Award.  Applications would close on Friday 3 April.

Scott Weatherall would lead the project with Leanne Stenhouse and Cr Jules Radich would providing support.  Applicants would be interviewed with the findings being reported back to the Board meeting to be held on Thursday 30 April 2020.

 

 

 

Moved (Keith McFadyen/Paul Weir):

That the Board:

 

a)     Approves continuation with the Youth Ambassador Award.

Motion carried (SHCB/2020/005)

 

The Chair withdrew from the following item and Paul Weir assumed the Chair.

 

6a       Funding Application

 

Scott Weatherall and Leanne Stenhouse withdrew from this item.

 

The Board considered a funding application from Big Rock School for $500.00 towards the purchase of a van to support their E.O.T.C. programme.  It was noted that the school had already raised $3,500 towards the $7,000 cost of the van and that they sought to fund the remainder through school funds and an application to the Bendigo Valley Community Trust.  The van would also be made available to other community organisations such as the surf club.

 

 

Moved (Christina McBratney/ Keith McFadyen):

That the Board:

 

a)     Approves the funding application for $500.00 from Big Rock School.

Motion carried (SHCB/2020/006)

 

 

7          Community Board - Community Plans

 

A report from Civic advised that a Community Board workshop had been held on 19 December 2019, to consider how Community Boards could develop community plans for each of the Community Board areas, and how those plans may contribute to the DCC’s next 10 year plan. 

Council staff had developed a draft template for use by each Community Board which was presented for consideration.

There was a discussion on various projects for the Community Plan which would be updated and circulated to members.

 

Moved (Scott Weatherall/Christina McBratney):

That the Board:

 

a)     Notes the process for the development of Community Board Community Plans.

Motion carried (SHCB/2020/007)

 

8          Board Updates

 

Board members provided updates on activities undertaken on behalf of the Board which included:

-      Keep Dunedin Beautiful – The first meeting for the year would be held on Monday 3 February.

-      Coastal Dune Regeneration Programme – once the seedlings had grown the programme could be reassessed

-      Community Response Plan – Civil Defence advised that they were awaiting information from Greater Green Island for inclusion in the plan

-      Kaikorai Estuary Car Park – would be included in the drive around with staff next week.

        Brighton Gala Day – the manning of the stall at the upcoming Brighton Gala Day was discussed

-      Neighbours Day – Christina McBratney with support from Paul Weir agreed to lead the support for a neighbours day proposed to be held for tweens in Waldronville.

 

Moved (Scott Weatherall/ Leanne Stenhouse):

That the Board:

 

a)     Notes the Board updates.

Motion carried (SHCB/2020/008)

 

9          Governance Support Officer's Report

 

A report from Civic informed the Saddle Hill Community Board of activities relevant to the Board’s area which included:

a)         Project Fund

b)        Playground Upgrade Information

c)         Freedom Camping

d)        Reserves and Beaches Bylaw

e)        Parks and Reserves Action Updates

·        Barneys Island, Brighton – the Board discussed concerns that had been raised at the August 2019 meeting with respect to the work undertaken by contractors on Barneys Island.  Contractors had felled dead trees but had not removed the wood thereby blocking the routes penguins used when coming onshore to nest.  The Board requested that staff speak to Predator Free Otago representatives to identify methods to clear the wood and waste and make the island more accessible for penguins once more.

f)         Transport Action Updates

·        Scroggs Hill Road – the Board once again raised their concerns with the speed of traffic on Scroggs Hill Road.  They acknowledged the information they had received that this would be addressed as part of the resource consent for the new subdivision on Scroggs Hill Road however, they noted that this was still approximately 18 months away and the speed issue needed to be addressed with more urgency.  The Board had previously requested white lines be painted down the middle of the section of Scroggs Hill Road currently without them as a mitigation method and they requested that this be urgently looked into or alternative measures such as speed bumps being installed as this is a real health and safety risk.

·        Resource Consents – the Board would like notification of any big developments planned for their area.

·        Resealing outside Brighton Shop – Brighton Road and in turn, the area outside the Brighton Shop was resealed.  The seal lifted and was walked into the shop causing damage to the flooring.  There was notification that this had been referred to Downer to have the issue rectified however it is still outstanding and the Board seek a resolution for the owner as the flooring is badly damaged.

g)         DCC Annual Plan Submission

 

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

 

a)     Notes the Governance Support Officer’s Report

Motion carried (SHCB/2020/009)

 

10        Chairperson's Report

 

The Chairperson (Scott Weatherall) provided an update on items of interest to the Board which included:

·        Community Plan – the Chair thanked members for their input to the Board submission.

·        Taieri Mouth Road Laybys – the Chair expressed frustration at not gaining traction on having a meeting with staff, DoC and Board members to discuss the state of the laybys along Taieri Mouth Road.  He advised that lack of visibility leaving some of these and the dryness and length of the grass posed a real cause of concern.

·        Freedom Camping – the Braids Hill Reserve was a popular place for freedom campers however the community have indicated that they do not want capacity increased at all.  It was noted that the Board would submit on this when the Freedom Camping Bylaw was reviewed.

·        Senior Firefighter Colin Astle – a Board representative had been invited to Senior Firefighter Colin Astle’s Double Gold Star presentation on Saturday 22 February. The Board would write a letter of thanks and congratulations to Mr Astle.

·        Sunshades at Playgrounds – the Board discussed the benefits of sunshades at playgrounds and agreed that the installation of sunshades and water fountains at parks would be included in the Long Term Plan as a community project with  Delta Drive, Fairplay Street Reserve and Brighton Domain identified as areas that would benefit.

 

 

 

Moved (Chairperson Scott Weatherall/Keith McFadyen):

That the Board:

 

a)     Notes the Chairperson’s Report.

Motion carried (SHCB/2020/010)

 

11        Councillor Update

 

Councillor Jules Radich provided an update on items of interest which included:

·        Dunedin City Council Annual Plan and Long Term Plan process – In response to a question Cr Radich explained the general rate increase and valuation.

 

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

 

a)     Notes the update from Cr Radich.

Motion carried (SHCB/2020/011)

 

12        Items for Consideration by the Chair

 

There were no items identified.

 

 

The meeting concluded at 2.24 pm

 

 

 

 

..............................................

CHAIRPERSON

   

 


Council

30 June 2020

 

 

 


 

Saddle Hill Community Board

MINUTES

 

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 12 March 2020, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Paul Weir

 

 

Members

Keith McFadyen

Cr Jules Radich

 

Leanne Stenhouse

 

 

 

IN ATTENDANCE

David Bainbridge-Zafar (Group Manager Property); Chris Henderson (Group Manager Waste and Environmental Solutions)

 

Governance Support Officer                  Lynne Adamson

 

 

 

1          Public Forum

1.1       Public Forum - Southern Food Forest

 

Jay Hutchings and Susanne Hutchings spoke on their proposal for a Southern Food Forest.

Mr Hutchings commented that the concept was around sustainability and food forests being provided for in an area in the community.  They were looking at using reserve or parks land, layering mulch and planting fruit trees and grapes or berries.  The proposal could originate in Waldronville, be community driven and, if successful, could be replicated in other suburbs in the Board area.

Ms Hutchings advised that she was both a bee keeper and a nurse.  She commented on issues with the health of bees and the necessity to help them.  She spoke of the importance of pollinators and how people need bees.  The benefit of planting fruit trees and edible shrubs would not only help the community by the provision of fresh food but would feed the pollinators as well.  Ms Hutchings commented that as a nurse, she works in the community with the elderly, and has noticed that they struggle to be able to afford fresh fruit and vegetables which was showing in their health.  To have a community garden available would benefit bees, birds and the community especially children and the elderly.  In closing, Ms Hutchings advised that she had a community pantry outside her property which was widely used.

The Board agreed they were supportive of the idea but noted that following discussions in the past, the upkeep and lack of a community leader provided a stumbling block to the idea being progressed.  Mr Hutchings advised that he would be the community leader for Waldronville. 

There was a discussion on suitable areas in Waldronville and it was suggested that Delta Drive, Viscount Road and Canberra Lane reserves could be suitable and should be assessed.

  

2          Apologies

Moved (Scott Weatherall/Paul Weir):

That the Board:

 

Accepts the apologies from John Moyle and Christina McBratney.

 

Motion carried (SHCB/2020/012)

 

3          Confirmation of agenda

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (SHCB/2020/013)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2020/014)

 

5          Confirmation of Minutes

5.1       Saddle Hill Community Board meeting - 23 January 2020

 

Moved (Scott Weatherall/Cr Jules Radich):

That the Board:

 

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 23 January 2020 as a correct record.

Motion carried (SHCB/2020/015)

    

Part A Reports

6          Introduction - Group Manager Transport

 

 

Jeanine Benson, Group Manager Transport was unable to attend the meeting.

 

 

7          Waste Futures Project and Proposed Smooth Hill Landfill

 

A report from Waste and Environmental Solutions provided an update on activities relevant to the Waste Futures Project and proposed the Smooth Hill Landfill.

The Group Manager Waste and Environmental Solutions (Chris Henderson) spoke to the report and responded to questions. 

In response to a request from the Board on community engagement to ensure community was raised with respect to the landfill, Mr Henderson agreed that a meeting would be undertaken prior to consultation.

Mr Henderson advised that some staff and a representative from the Mosgiel Taieri Community Board and Paul Weir (on behalf of the Saddle Hill Community Board) were due to visit the Kate Valley Landfill which was newest landfill in the South Island.  Smooth Hill would be based on the Kate Valley operation. 

 

Moved (Paul Weir/Keith McFadyen):

That the Board:

 

a)     Notes the Waste Futures Project and Proposed Smooth Hill Landfill report

Motion carried (SHCB/2020/016)

 


 

8          Governance Support Officer's Report

 

A report from Civic provided information on activities relevant to the Board’s area including:

a)         Project Fund – it was noted that the Youth Ambassador Award funding would be allocated at the next meeting.

b)        Parks and Reserves Updates

·        Barneys Island, Brighton – the Board discussed concerns that had been raised at the August 2019 meeting with respect to the work undertaken by contractors on Barneys Island.  Contractors had felled dead trees but had not removed the wood thereby blocking the routes penguins used when coming onshore to nest.  The Board requested an update on their earlier request to identify methods to clear the wood and waste and make the island more accessible for penguins once more.

·        Freedom Camping

·        Brighton – Taieri Mouth Laybys – the Board requested an update on the assessment and responsibility of the laybys on Brighton Road between Brighton and Taieri Mouth.

c)         Transport Updates

·        Waldronville Roundabout – the Board want to advocate for a roundabout to be installed at the junction of Delta Drive, Lancaster Lane and Vulcan Road and requested advice on how to progress this.

·        Speed Review – the Board noted that speed reviews had been undertaken in the community which provided data and they requested that this be acted upon before a new review be undertaken.

·        Ocean View Drainage – the Board requested an update on the cleaning out of the ditch in Ocean View which floods when there is heavy rain.

d)        Consultations – The Board agreed they would hold a workshop to work on submissions for both the Dunedin City Council and Otago Regional Council annual plans.  The submissions would be ratified at the next Board meeting.

 

 

Moved (Scott Weatherall/Keith McFadyen):

That the Board:

 

a)     Notes the Governance Support Officer’s Report

b)     Agrees to submit to the Dunedin City Council and Otago Regional Council Annual Plans.

Motion carried (SHCB/2020/017)

 

9          Board Updates

 

Board members provided updates on any activities undertaken on behalf of the Board or items of interest including:

-      Keep Dunedin Beautiful – Christina McBratney was absent from the meeting but emailed an update which included:

·        Keep Dunedin Beautiful – nominations for the Keep NZ Beautiful Awards were now open.

·        Chain Hills Tunnel project

·        Neighbours Day, Waldronville – scheduled to be held on Wednesday 27 March 2020 at the Island Park Golf Club from 5.00 pm – 7.00 pm unless gatherings such as this are no longer permitted due to the Corona Virus.

-      Coastal Dune Regeneration Programme – the seedlings planted at Milburn wer growing well at Milburn. 

-      Community Response Plan – Members were encouraged to participate in the tabletop exercise scheduled for 6 April 2020.

-      Kaikorai Estuary Car Park – the Chair would discuss the car park proposal with the Group Manager Parks and Recreation as the onsite visit was postponed.

-      Chain Hills Cycle Tunnel – It was noted that the Trust wanted to progress the tunnel with Dean McAlwee from the Mosgiel Taieri Community Board driving the project.

-      Community Plan – the Board agreed to hold a workshop to progress the Community Plan and upcoming submissions. 

-      Civil Defence Evening – Keith McFadyen provided an update on the civil defence evening held earlier in the week.  He advised that the roles in terms of the Board and community interest groups had been discussed.  The Board requested an update on the incident management booklet due to be completed for the community.

 

Moved (Scott Weatherall/Keith McFadyen):

That the Board:

 

a)     Notes the Board updates.

Motion carried (SHCB/2020/018)

 

10        Chairperson's Report

 

The Chairperson (Scott Weatherall) provided an update on items of interest to the Board which included:

-      Parks and Reserves drive around – this has been rescheduled and will now take place on Tuesday 16 June 2020.  It would include a discussions on the possible redesignation of the reserve in Waldronville; community garden and food forest noting that the Community would need to take ownership of the project and the car park at the Estuary.

-      ANZAC day service – the Chair provided an update on the services planned for Brighton and Green Island.

-      Chairs meeting – The Chair provided an update on the recent chairs meeting which is held with community board chairs, senior staff and the elected members appointed to Boards.

-      Community Service

-      Big Rock School – The school has expressed concern with safety issues due to the busy road and have requested that the Board advocate for safety improvements outside Big Rock School.  The Chair advised that due to new signage being installed around schools, there may be signs that are redesignated to other schools including Big Rock.

-      Speed Review – it was agreed that Brighton Road, Waldronville should be included in the speed review.

-      Fairfield School Murals – the murals were painted and ready to be installed however the school was having difficulty sourcing anti-graffiti paint.  The Board agreed that they would provide the anti-graffiti paint.

 

 

Moved (Scott Weatherall/Cr Jules Radich):

That the Board:

 

a)         Notes the Chairperson’s Report.

b)        Approves up to $30.00 to be paid out of the project fund for the purchase of anti-graffiti paint for the Fairfield School murals .

Motion carried (SHCB/2020/019)

 

11        Councillor Update

 

Councillor Jules Radich provided an update on items of interest which included:

-   Annual Plan

-   Mosgiel Pool – noting the preferred site for the proposed new pool

-   Council meetings

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

a)     Notes the update from Cr Radich.

Motion carried (SHCB/2020/020)

 

12        Items for Consideration by the Chair

 

The next meeting would be held at the Island Park Golf Clubrooms in Waldronville.

The Youth Ambassador Award would be considered at the meeting.

The Chair requested that staff attend the meeting.30 April – Waldronville – Island Park

 

 

 

 

The meeting concluded at 2.31 pm.

 

 

 

..............................................

CHAIRPERSON

   

 


Council

30 June 2020

 

 

 

 

Strath Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 12 March 2020, commencing at 5.00 pm

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

Mark O'Neill

 

Members

Mr Blair Dale

David Frew

 

Cr Mike Lord

Leeann McLew

 

Robin Thomas

 

 

 

IN ATTENDANCE

Jeanine Benson, Group Manager Transport

 

Governance Support Officers                Jennifer Lapham and Natalie Savigny

 

 

 

1          Public Forum

1.1       Public Forum - Jo Robertson

 

Jo Robertson put in an apology.

 

1.2       Public Forum - Strath Taieri A&P Society

 

Michelle Tisdale spoke on behalf of the A & P Society to their funding application of $1,500.00 for the purchase of new tables.  She advised that they would be stored at the Strath Taieri Community Hall and would be able to be used by the Community.

  

1.3       Public Forum – Patricia Bosshard

 

Patricia Bosshard-Browne expressed her concern regarding the proposed LED lighting being installed by the Council and also on the possible installation of 5G, which she wanted the Council to postpone. 

The Chairperson confirmed that the LED lighting meet the requirements for Dark Skies. 

 

 

2          Apologies

There were no apologies

 

3          Confirmation of agenda

 

 

Moved (Cr Mike Lord/David Frew):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (STCB/2020/012)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Blair Dale provided an update to his register of interest.

 

 

Moved (Leeann McLew/Robin Thomas):

That the Board:

 

a)     Amends the Elected Members' Interest Register; and

b)     Amends the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2020/013)

 

5          Confirmation of Minutes

5.1       Strath Taieri Community Board meeting - 23 January 2020

 

Moved (Cr Mike Lord/David Frew):

That the Board:

 

Confirms the minutes of the Strath Taieri Community Board meeting held on 23 January 2020 as a correct record.

Motion carried (STCB/2020/014)

 

Part A Reports

6          Project Fund Application – STRATH TAIERI a & p sOCIETY

 

Moved (Chair Barry Williams/Member David Frew):

That the Board:

a)      Uplifts the funding application from Strath Taieri A&P from the table.

Motion carried (STCB/2020/015)

 

 

Consideration was given to the application from the Strath Taieri A&P for $1,500.00 for the purchase of tables and crowd control barriers.  It was noted that the Hall Committee had not yet discussed the storage of the tables.

 

Moved (Robin Thomas/David Frew):

That the Board:

 

a)     Approves a grant of $1,500.00 to the Strath Taieri A & P Society for the purchase of tables and crowd control barriers.  

Motion carried (STCB/2020/016)

 

7          Strath Taieri Community Board - Community Plan

 

A discussion took place on the draft Community Plan.  It was agreed that members would forward suggestions to the Chairperson and Robin Thomas to develop the draft Community Plan.

 

Moved (David Frew/Mark O'Neill):

That the Board:

a)     Appoints Robin Thomas to work with staff to develop a draft Community Plan for consideration by the Board at the next meeting.  

 

Motion carried (STCB/2020/017)

 

8          Governance Support Officers Report

 

In a report the Governance Support Officer provided an update on matters of interest including:

·        Project Fund

·        Dunedin City Council Annual Plan Consultation

·        Otago Regional Council Annual Plan Consultation

·        Freedom Camping report January 2020 was provided to the meeting

·        Community Engagement

·        Bid for an EV charger in Middlemarch

·        Updates/Actions

 

 

A discussion took place on the letter of support for an EV charger in Middlemarch.  In discussing the item consideration was given to the strategy for the future development of Middlemarch.   It was noted that it was proposed to site the EV charger by the Community Hall, as there was sufficient parking, toilets and easy to connection to the electricity supply. 

 

 

 

 

Moved (David Frew/Mike Lord):

That the Board:

a)     Agrees  to provide a letter of support for a EV charger being sited at the Community Hall but notes that should there be any more EV charges placed in the community consideration will be given to the most appropriate site at that time.

b)     Appoints Robin Thomas to liaise with Council staff regarding the siting of the EV charger.

Motion carried (STCB/2020/018)

 

 

Moved (Mark O'Neill/David Frew):

That the Board:

 

a)     Notes the Governance Support Officers Report.

b)     Agrees to submit to the 2020/21 DCC Annual Plan consultation process by 15 April 2020

Motion carried (STCB/2020/019)

 

9          Chairperson's Report

 

The Chairperson provided an update on

 

·        Sheep Wash Creek  - He had been talking with staff and a proposal was being developed to resolve the issue.

·        A section of March Creek had been cleaned out but the work was not completed.  It was agreed that a letter would be sent to the Otago Regional Council thanking them for the work and asking when it was to be completed.

·        There was a lack of weed spraying around the township.

·        A meeting had been held regarding the possible stopping of trains to Middlemarch.  Concern was expressed regarding the lack of maintenance of the tracks. 

 

 

 

 

10        Council Activities

 

 

Cr Lord provided an update on matters of interest including the Annual Plan,  the 10 year plan, Dunedin Rail, proposed changes to the rating method, Economic development strategy and the Octagon trial.

 

 

 

 

11        Notification of Items for Consideration by the Chairperson

 

 

There were no items notified.

 

 

 

 

 

The meeting concluded at 6.15 pm.

 

 

 

 

 

..............................................

C H A I R P E R S O N

   

 


Council

30 June 2020

 

 

 

 

Strath Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 23 January 2020, commencing at 5.00 pm

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

Mark O'Neill

 

Members

Blair Dale

David Frew

 

Mike Lord

Leeann McLew

 

Robin Thomas

 

 

 

IN ATTENDANCE

Tom Dyer (Group Manager 3 Waters), Kevin Winders (Chair, Dunedin Railways Ltd) and Craig Osborne (CEO, Dunedin Railways Ltd)

 

Governance Support Officer                  Sharon Bodeker

 

 

 

1          Public Forum

1.1       Public Forum - Shawn McAvinue - Star Newspaper

 

Shawn McAvinue, reporter for the Star Newspaper discussed the regular Community Board article in the Star.  All Community Boards have been allocated eight columns each in the Star Newspaper through to December 2020. 

Mr McAvinue advised that each column would need to be up to 400 words, and that the Board member writing the column would be speaking on behalf of themselves, rather than on behalf of the Board. 

Mr McAvinue asked the Board to provide him with an order of who would do which columns throughout the year.

1.2       Public Forum – Christopher Le Breton and John Bentham (Questioning 5G in Dunedin)

 

Christopher Le Breton and John Bentham spoke on the issue of LED lighting and 5G.

Mr Le Breton advised that the “Questioning 5G in Dunedin” group consisting of 70 members is not anti 5G but it wants more information on the new technology before it is rolled out in Dunedin.  Mr Le Breton and Mr Bentham felt that the public needed more information on how the technology works and what the health risks would be.  There was not enough science to say if 5G was safe or not.  They noted that the technology for 5G is installed in Dunedin, and the new LED lights will interface with 5G.

They asked that the Community Board asks Council to delay any roll out of 5G in Dunedin.

  

 

2          Apologies

There were no apologies.

 

3          Confirmation of agenda

 

 

Moved (Mike Lord/Leeann McLew):

That the Board:

 

Confirms the agenda with the following additions and alteration:

a)    That a funding application from the A&P Society be included in section 7 of the Agenda. 

b)    That item 14, Council Activities be taken after item 8, 3 Waters Update in the agenda. 

Motion carried (STCB/2020/001)

 

 

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mark O'Neill/David Frew):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

 Motion carried (STCB/2020/002)

 

5          Confirmation of Minutes

5.1       Strath Taieri Community Board meeting - 21 November 2019

 

Moved (David Frew/Robin Thomas):

That the Board:

 

Confirms the minutes of the Strath Taieri Community Board meeting held on 21 November 2019 as a correct record.

Motion carried (STCB/2020/003)

    

Part A Reports

6          Taieri Gorge Railway

 

 

Kevin Winders (Chairperson) and Craig Osborne (Chief Executive of Dunedin Railways Ltd) spoke to the Board about ceasing trains to Middlemarch and the company’s plans for consultation with the Community.

 

Mr Winders explained that the Dunedin Railways Ltd Statement of Corporate Intent requires that it be run as a commercial company.  Along with the train trips, the business undertakes locomotive and track maintenance.  The core business is not profitable, and so options are being considered to improve this. 

 

There have been 19 scheduled train trips from Dunedin to Middlemarch, but these have been making a loss of $120,000 per annum.  Mr Winders noted that the costs incurred included the maintenance of 18km of rail track between Pukerangi and Middlemarch.  

 

Mr Winders and Mr Osborne advised that there will be a public meeting in Middlemarch in February to discuss the ceasing of trains to Middlemarch.

 

 

7          Project Fund Application – Project steam

 

Project Steam Middlemarch applied for $2,800 to assist with transporting a historic 1902 Hillside built passenger carriage and two cattle wagons to Middlemarch from Ocean Beach Railway.

 

Mr Richard Emerson and Mr Clarke McCarthy were available to answer questions on their application.  It was noted that the total cost of the project is $3,114 of which $2,800 was being sought.  The passenger carriage and cattle wagons would belong to the community.  If use of the rail tracks no longer became an option, a static display of the carriage and wagons would still be a great asset to Middlemarch.

 


 

 

Moved (David Frew/Blair Dale):

That the Board:

 

a)     Approves the funding application for $2,800 from Project Steam Middlemarch.

Motion carried (STCB/2020/004)

 

7A       Project Fund Application – Strath taieri a&p

 

Strath Taieri A&P applied for $1,500 to purchase tables for the next A&P show, which will be held on 21 March 2020.

 

The Board questioned the types of tables to be purchased, and whether the storage of the tables had been agreed with the Hall Committee.  The Board requested that this item be included on the next agenda, and that someone from A&P attend the meeting to answer questions.

 

 

Moved (Cr Mike Lord/Robin Thomas):

That the Board:

a)    Lays the item on the table.

Motion carried (STCB/2020/005)

 

8          3 Waters Update

 

A report from 3 Waters provided an update on water, wastewater and drainage matters in Strath Taieri. 

 

Tom Dyer spoke to his report, noting that 100% of the wastewater network had been cleaned, and 70% of it had been filmed. 

 

Mr Dyer advised that the wastewater consent renewal was due in about 18 months.  A project was planned to go to all houses to check drainage, to see if there is any discharge of stormwater to the wastewater system.

 

DCC staff are working with ORC to ensure that the DCC drainage systems will work with the ORC systems.  The ultimate goal to ensure wastewater cannot get out of the system. 

 

 

Moved (Cr Mike Lord/Robin Thomas):

That the Board:

 

a)     Notes the 3 Waters Update report.

Motion carried (STCB/2020/006)

 

14        Council Activities

 

 

Cr Mike Lord provided an update on matters of interest including:

·    Octagon closure will start next week, with many events on in the city including the Masters Games.

·    Council Annual Plan meeting will be held next week.

·    Council is on track with its spending against budgets.

 

Cr Lord left the meeting at 6.30 p.m.

 

9          Governance Support Officers Report

 

In a report the Governance Support Officer provided an update on matters of interest including:

·        Project Fund

·        Parks and Recreation Update

·        March Creek Update

·        LED Lighting

·        Electric Vehicle Charger

·        FYI Dates

·        Updates/Actions

 

Sharon Bodeker answered questions on her report.  Mr Dyer provided an update on March Creek bridge options.  The Board asked that the FYI topic be included on the next agenda for consideration. 

 

 

Moved (Leeann McLew/Robin Thomas):

That the Board:

 

a)     Notes the Governance Support Officers Report.

Motion carried (STCB/2020/007)

 

10        Community Board - Community Plans

 

In a report, the Team Leader Civic advised that a Community Board workshop was held on 19 December 2019, to consider how Community Boards could develop community plans for each of the Community Board areas, and how those plans may contribute to the DCC’s next 10 year plan. 

 

Community engagement was discussed, and it was noted that there were various ways to do this.  The Board agreed that it would hold public sessions prior to the start of the Community Board meetings to give the community an opportunity to present their ideas to the Board.  They would ensure that the satellite communities would be included.

 

The Board recorded its thanks to the DCC staff for the work done on developing the community plan templates, since the workshop held on 19 December 2019.

 

Moved (Mark O'Neill/Leeann McLew):

That the Board:

 

a)     Notes the process for the development of Community Board Community Plans.

Motion carried (STCB/2020/008)

 

11        Meeting Schedule

 

Consideration was given to the proposed schedule of meetings for 2020.

 

Moved (Mark O'Neill/ David Frew):

That the Board:

 

a)     Approves the meeting schedule for 2020. 

Motion carried (STCB/2020/009)

 

12        Communication and Social Media

 

Robin Thomas provided information about a possible Facebook page for the Community Board.  He suggested that this would be a tool for people to feed ideas into the Community Plan, and it was a platform for providing information to the community.  Mr Thomas was happy to run the page, but felt that it would be good to have two board members act as moderators for the page. 

 

 

Moved (Mark O'Neill/Blair Dale):

That the Board:

 

a)     Supports the development of a Facebook page

Motion carried (STCB/2020/010)

 

13        Chairperson's Report

 

The Chairperson provided an update on matters of interest including:

·    The Chair has submitted a vote for Robin Thomas as the Community Board Zone 6 representative.

·    Street trees are needing to be restaked, and would ask that hardwood be used rather than tanalised timber which tends to break in the wind.

·    Note that the Community Board is invited to attend the Hall Committee meeting on 10 March at 8 p.m. in the Community Hall.


 

 

Moved (David Frew/ Mark O'Neill):

That the Board:

 

a)     Notes the Chairperson’s report

Motion carried (STCB/2020/011)

 

 

 

The meeting concluded at 7.10 p.m.

 

 

 

 

 

 

..............................................

CHAIRPERSON

   

 


Council

30 June 2020

 

 

 

 

Waikouaiti Coast Community Board

MINUTES

 

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Blueskin Bay Library, Harvey Street, Waitati on Wednesday 22 January 2020, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Geraldine Tait

 

Members

Andy Barratt

Sonya Billyard

 

Mark Brown

Mandy Mayhem-Bullock

 

Cr Jim O'Malley

 

 

IN ATTENDANCE

Hjarne Poulsen (Team Leader Transport Engineering and Road Safety)

 

Senior Officer                                               Nick Dixon, Group Manager Ara Toi

Governance Support Officer                  Lauren McDonald and Natalie Savigny

 

 

1          Public Forum

1.1       Public Forum

 

Shortcut Road

Chris Linsell spoke on the residents’ concerns for the safety of pedestrians and cyclists from motorists on Shortcut Road.  He provided a letter, signed by all the residents of Shortcut Road seeking action to modify the road to become a no-through road, e.g. a cul-de-sac  Mr Linsell responded to questions from Board members relating to speed and volume of traffic on Shortcut Road, safety of pedestrians and cyclists, options for road, such as one-way traffic, visibility issues, and sealing of the road surface.

 

Doctors Point Road

Michael Fay addressed the meeting concerning the speed of traffic on Doctors Point Road.  He summarised the data contained in a DCC traffic survey of traffic volume and speed on the road during January and February 2019.  He suggested that speed reduction and speed humps be placed on separate sections of the road which he believed would greatly improve road safety for commuters, pedestrians and residents using Doctors Point Road.  Mr Fay responded to questions from Board Members regarding support for speed reduction on the road.

 

Board member Mark Brown confirmed that an abbreviated form of Mr Fay’s article would be included in the next issue of the Blueskin News.

 

Waitati Music Festival

Marissa George spoke in support of the Waitati Music Festival funding application and provided additional budget information requested by the Board at the November 2019 meeting.  She advised that the one day music and arts event was in its 9th year and was a community day, bringing together the talents of the Waikouaiti Coast area.  She outlined the workshops and activities available on the day.  She thanked the Board for its funding support for previous festivals.  She responded to questions from Board Members on the budget details and other funding sources.

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

Extends Public Forum.

 

Motion carried (WC/2020/001)

 

Waikouaiti Community Garden

Shelley St James spoke in support of the funding application for the Waikouaiti Community Garden for fencing and provided print information on the garden’s vision and guiding principles.

 

Board member Sonya Billyard also spoke on the community garden project and confirmed it had received place based community funding through POWA. She advised that the public liability portion of the funding application to the Board, would likely be covered by POWA.  Shelley St James advised that the fencing was to be a continuation of the fencing completed by Council on the skatepark boundary and was to provide a safety barrier and windbreak from the paddock directly behind the community garden.

 

2          Apologies

There were no apologies.

 

3          Confirmation of agenda

 

 

Moved (Alasdair Morrison/Andy Barratt):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried (WC/2020/002)

 

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

 

 

 

Moved (Alasdair Morrison/Andy Barratt):

That the Board:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WC/2020/003)

 

5          Confirmation of Minutes

5.1       Waikouaiti Coast Community Board meeting - 20 November 2019

 

Moved (Alasdair Morrison/Sonya Billyard):

That the Board:

 

Confirms the Waikouaiti Coast Community Board meeting held on 20 November 2019 as a correct record.

Motion carried (WC/2020/004)

    

Part A Reports

6          Governance Support Officer's Report

 

The report provided details of activities relevant to the Board’s area including project funding, correspondence, updates and Annual Plan submission presentation.

 

a)         Project Fund

Project Fund balance confirmed as $5,761.00.

 

b)        Correspondence

The voting paper for the nominees (Robin Thomas, Mandy Mayhem-Bullock and Jacque Ruston) to the Community Boards Executive Committee (CBEC) as the Zone 6 representative was discussed.  Board members supported the nomination of Mandy Mayhem-Bullock and the Chair completed and signed the voting paper for return to LGNZ.

 

             Shortcut Road residents’ letter and petition

The DCC Team Leader Transport Engineering and Road Safety, Hjarne Poulsen was in attendance and outlined the required process for any proposed change of speed and access to Shortcut Road, i.e. including public consultation process, submissions and review process and the requirement for any request of change(s) such as a cul-de-sac, to the Traffic and Parking Bylaw.

 

Discussion was held on

·    implications if Shortcut Road had a barrier in place, including for emergency vehicle access

·    precedent being set if Shortcut Road was to become one way traffic only, resident only, or a cul-de-sac for other residential roads in the city.

·    volume of traffic using both Mount Cargill and Shortcut Roads

·    establishing speed counters on Mount Cargill and Shortcut Roads. 

The Senior Officer, Nick Dixon, suggested that the board give consideration to embedding road safety matters as a high priority activity into the Community Plan as this would give the Board the mandate to engage in conversation with the Transport team.

 

 

Moved (Alasdair Morrison/Mark Brown):

That the Board:

a)    Forward the letter from the Shortcut Road residents to the Transport team.

b)    Advise that the Waikouaiti Coast Community are in broad agreement with the residents’ road safety concerns.

c)    Request information be collected regarding traffic volumes (including passed the Waitati School).

d)    Request the staff to report back to the Board and advise the processes and timeline to have the road safety issues addressed.

 Motion carried (WC/2020/005)

 

 

             Freedom Camping

Action: The Star newsletter article “Enjoying Dunedin Beaches”  which featured compliance with the Reserves and Beaches Bylaw to be added to the Board’s Facebook page. (Andy Barratt)

 

a)         Parks and Recreation/Transport/3 Waters and Property Action Updates

Action request – That Parks and Recreation/3 Waters provide details of the wastewater maintenance contract in place.

 

b)        Round the Boards – OAR FM programme

The Board discussed the value of participation in the programme.

 

 

Moved (Geraldine Tait/Mark Brown):

That the Board:

 

Declines to participate in the OAR FM “Round the Boards” programme.

 

Motion carried (WC/2020/006)

 

 

c)         Playground upgrade information

The Board endorsed Geraldine Tait contacting the Parks and Recreation Senior Planner, Claire Swift, in regards to the long term planning for the city providing play equipment and spaces for teenagers.

 

 

 

 

 

 

d)        DCC Annual Plan Submission

The Chairperson sought the priorities that Board members considered important to include in his presentation to the Council Annual Plan meeting on Thursday 30 January 2020.  These were agreed as:

·      Waitati sewage scheme

·      Water tanks for fire fighting

·      Shortcut Road

·      Waikouaiti beach (seats, rubbish collection)

·      Waikouaiti – main street

·      Waikouaiti transfer/recycling station

·      Speeding and road safety concerns

·      Condition of rural roads

 

Action  – Request that the Planning team advise how rural communities are able to be added to the amenity upgrades list as currently only urban areas are shown. (GSO)

 

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

a)     Notes the Governance Support Officer’s Report.

b)     Votes for Mandy Mayhem-Bullock to the CBEC as the  Zone 6 representative.

Motion carried (WC/2020/007)

 

7          Funding Applications

 

The report provided the details of two funding applications received for the Board’s consideration.  The funding application from the Waitati Music Festival was uplifted from the table from the 20 November 2019 meeting as the additional information sought by the Board had been received.  Discussion was held on the two requests for:

 

Waikouaiti Community Garden for a $1,300.000 grant for trellis fencing to aid in wind protection for their fledging garden.

 

Waitati Music Festival 2020 festival  for a $700.00 grant for toilet hire at the festival.

 

 

Sonya Billyard declared a conflict of interest and sat back from the table for the discussion of the funding for the Waikouaiti Community Garden. 

 

Board members requested that other material options for the fencing be considered instead of the trellis material as there was concern it may not stand up to adverse weather conditions.

 

 

Moved (Mandy Mayhem-Bullock/Geraldine Tait):

That the Board:

 

Approves the funding application from the Waikouaiti Community Garden for $1,300.00 towards the installation of fencing, subject to receipt of a design by Andy Barratt and Sonya Billyard for their approval on behalf of the Waikouaiti Coast Community Board.

Motion carried (WC/2020/008) with Sonya Billyard abstaining from the vote.

 

Moved (Alasdair Morrison/Mandy Mayhem-Bullock):

That the Board:

Uplifts the funding application from Waitati Music Festival from the table.

Motion carried (WC/2020/009)

 

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

Approves the funding application from Waitati Music Festival for $700.00 for toilet hire for the 2020 festival.

Motion carried (WC/2020/010)

 

8          Meeting Schedule for 2020

 

The Civic report provided two options for the scheduling of meetings for the period from March 2020 through to the end of the year, for the Board’s consideration. 

Option 1 proposed a 4:30pm commencement to the meetings for 29 April and 17 June and both meetings to be held in Waitati. 

Option 2 proposed continuation of the 5:30pm commencement time for the 29 April and 17 June meetings at Warrington, noting that the DCC staff would not be in attendance.

 

Board members agreed to an earlier start time of 4:30pm as outlined in option 1 for the meetings to be held on 29 April and 17 June, but advised their intent was for Public Forum to remain at 5:30pm (being the standard start time for meetings).  Board members agreed that the 12 August meeting (to be held at DCC) would remain at the scheduled 5:30pm start time.

 

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

a)     Decides on option 1 for the meetings to be held on 29 April and 17 June 2020 to commence at 4:30 pm.

b)     Approves the meeting schedule for 2020.

 

Motion carried (WC/2020/011)