Grants Subcommittee
Arts, Creative Communities, Professional Theatre, Community Events, Community, Waste Minimisation, Biodiversity
MINUTES
Minutes of an ordinary meeting of the Grants Subcommittee held in the Remotely via Zoom on Wednesday 03 June 2020, commencing at 9.00 am
PRESENT
Chairperson |
Cr Christine Garey |
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Deputy Chairperson |
Cr Marie Laufiso |
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Members |
Cr Sophie Barker |
Sarah Davie-Nitis |
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Cr Rachel Elder |
Peter Hayden |
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Dan Hendra |
Don Hunter |
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Hannah Molloy |
Anna Parker |
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Cr Steve Walker |
Craig Wilson |
IN ATTENDANCE |
Joy Gunn (Manager Community Development and Events), Wai Piggott (Financial Analyst), Kirsten Glengarry (Relationship Manager – Creative Industries and Strategic), Lisa Wilkie (Relationship Advisor Council Initiatives), Cara Paterson (Relationship Advisor), Paul Coffey (Senior Community Advisor), Becks New (Community Advisor), Vicki Lenihan (Community Events Advisor), Mai Tamimi (Community Advisor), Leigh McKenzie (Waste Minimisation Officer) and Richard Ewans (Biodiversity Advisor), |
Governance Support Officer Rebecca Murray
Cr Christine Garey welcomed the new subcommittee members.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
Confirms the agenda with the following alteration:
In regard to Standing Order 21.1, Option C be adopted in relation to moving and seconding and speaking to amendments.
Motion carried (GS/2020/006) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Sarah Davie-Nitis amended her interest register to include her residential property.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
a) Amends the Elected or Independent Members' Interest Register; and b) Confirms the proposed management plan for Elected or Independent Members' Interests. Motion carried (GS/2020/007) |
4 DCC Community Arts, Creative Communities, Professional Theatre, Community Events and Community Grant Applications |
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Neighbourhood Matching and Small Project Grants
The Manager Community Development and Events, Joy Gunn, spoke to the report and responded to members questions.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee:
a) Notes the funds allocated between 1 October 2019 and 31 March 2020 for Small Project and Neighbourhood Matching grants. Motion carried (GS/2020/008)
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The Manager Community Development and Events, Joy Gunn, provided an overview of the different grants in the report and spoke of the unprecedented time due to Covid-19.
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Arts Grants
The Relationship Advisor Council Initiatives – Ara Toi, Lisa Wilkie, and the Relationship Manager – Creative Industries and Strategic – Ara Toi, Kirsten Glengarry, spoke to the applications and responded to members questions.
Cr Christine Garey declared a conflict of interest with No. 7 Open Arts Incorporated and withdrew from this item.
Anna Parker declared a conflict of interest with No. 9 Te Mana Ahua Ake Charitable Trust and withdrew from this item.
Dan Hendra declared a conflict of interest with No. 1 Blue Oyster Arts Trust and withdrew from this item.
Cr Steve Walker declared a conflict of interest with No. 2 Daniel Belton and Good Company Arts and withdrew from this item.
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Moved (Cr Marie Laufiso/Cr Steve Walker): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/009) with Cr Christine Garey withdrawing. Cr Marie Laufiso chaired the meeting while this resolution was passed.
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/010) with Anna Parker withdrawing.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/011) with Dan Hendra withdrawing.
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Moved (Cr Christine Garey/Hannah Molloy): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/012) with Cr Steve Walker withdrawing.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/013)
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Moved (Hannah Molloy/Cr Marie Laufiso): That the Subcommittee: a) Approves that the leftover funds of $3,233.53 be rolled over to the September 2020 round. Motion carried (GS/2020/014)
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Professional Theatre Grants
The Relationship Advisor – Ara Toi, Cara Paterson, the Relationship Advisor Council Initiatives – Ara Toi, Lisa Wilkie, and the Relationship Manager – Creative Industries and Strategic – Ara Toi, Kirsten Glengarry, spoke to the applications and responded to members questions.
Cr Christine Garey declared a conflict of interest with No 1 Ake Ake Theatre Company – A Midsummer Night’s Dream, No. 4 Moose of Fire Productions and No. 5 Prospect Park Productions and withdrew from those items.
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Moved (Cr Rachel Elder/Dan Hendra): That the Subcommittee: a) Approves the following funding:
Motion carried (GS/2020/015) with Cr Christine Garey withdrawing. Cr Marie Laufiso chaired the meeting while this resolution was passed.
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Moved (Cr Steve Walker/Hannah Molloy): That the Subcommittee: a) Approves the following funding:
Motion carried (GS/2020/016) with Cr Christine Garey withdrawing. Cr Marie Laufiso chaired the meeting while this resolution was passed.
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Moved (Hannah Molloy/Cr Rachel Elder): That the Subcommittee: a) Approves the following funding:
Motion carried (GS/2020/017) with Cr Christine Garey withdrawing. Cr Marie Laufiso chaired the meeting while this resolution was passed.
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Moved (Cr Christine Garey/Cr Sophie Barker): That the Subcommittee: a) Approves the following funding:
Motion carried (GS/2020/018)
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Creative Communities Grants
The Relationship Advisor Council Initiatives – Ara Toi, Lisa Wilkie, spoke to the applications and responded to members questions.
Dan Hendra declared a conflict of interest with No. 3 Art and Earth Project 2020 and No. 4 Art and Science Project and withdrew from these items.
Cr Sophie Barker declared a conflict of interest with No. 6 Dunedin Gasworks Museum Trust and No. 7 Dunedin Midwinter Celebrations and withdrew from these items.
Cr Steve Walker declared a conflict of interest with No. 5 Dunedin-Edinburgh Sister City Society and No. 17 West Harbour Arts Charitable Trust and withdrew from these items.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee:
a) Approves the funding as follows:
Motion carried (GS/2020/019) with Dan Hendra withdrawing.
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Moved (Cr Christine Garey/Hannah Molloy): That the Subcommittee:
a) Approves the funding as follows:
Motion carried (GS/2020/020) with Cr Sophie Barker withdrawing.
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee:
a) Approves the funding as follows:
Motion carried (GS/2020/021) with Cr Steve Walker withdrawing.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/022)
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Peter Hayden and Don Hunter left the meeting at 10.45am.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
Adjourns the meeting until 11.00am.
Motion carried (GS/2020/023)
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The meeting adjourned at 10.45am and reconvened at 11.03am.
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Community Events Grants
The Manager Community Development and Events, Joy Gunn, and the Community Advisor Cultural Events, Vicki Lenihan, spoke to the applications and responded to members questions.
Cr Steve Walker declared a conflict of interest in No. 9 Dunedin-Edinburgh Sister City Society and withdrew from this item.
Cr Sophie Barker declared a conflict of interest with No. 6 Dunedin Midwinter Celebrations and No. 7 Dunedin Open Gardens Association and withdrew from these items.
Dan Hendra declared a conflict of interest with No. 5 Dunedin Fringe Arts Trust and withdrew from this item.
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/024) with Cr Steve Walker withdrawing.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/025) with Cr Sophie Barker withdrawing.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/026) with Dan Hendra withdrawing.
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Moved (Hannah Molloy/Cr Sophie Barker): That the Subcommittee: a) Declines the following funding application:
Division That the Subcommittee:
Votes by division.
For: Cr Marie Laufiso, Cr Sophie Barker, Dan Hendra, Hannah Molloy and Anna Parker (5).
Against: Cr Christine Garey, Cr Rachel Elder, Cr Steve Walker and Sarah Davie-Nitis (4).
The division was declared CARRIED by 5 votes to 4.
Motion carried (GS/2020/027) |
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Moved (Cr Christine Garey/Hannah Molloy): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/028)
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee: a) Approves that the leftover funds of $5,668.94 be rolled over to the September 2020 round. Motion carried (GS/2020/029)
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Community Grants
The Manager Community Development and Events, Joy Gunn, Senior Community Advisor, Paul Coffey, the Community Advisor, Mai Tamimi and the Community Advisor, Becks New spoke to the funding applications and responded to members questions.
Anna Parker declared a conflict of interest with No. 38 Tomahawk Smaills Beachcare Trust and withdrew from this item.
Cr Steve Walker declared a conflict of interest with No. 27 Pioneer Opportunities and Resources Trust and withdrew from this item.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/030) with Cr Steve Walker withdrawing.
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Moved (Cr Christine Garey/Hannah Molloy): That the Subcommittee: a) Declines the following funding application:
Motion carried (GS/2020/031) with Anna Parker withdrawing.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Declines the following funding application:
Motion carried (GS/2020/032)
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Declines the following funding application:
Motion carried (GS/2020/033)
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Moved (Cr Christine Garey/Cr Rachel Elder): That the Subcommittee: a) Declines the following funding application:
Motion carried (GS/2020/034)
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Moved (Cr Rachel Elder/Cr Sophie Barker): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/035)
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Approves the funding as follows:
Motion carried (GS/2020/036)
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Moved (Cr Rachel Elder/Dan Hendra): That the Subcommittee: a) Approves that the leftover funds of $3,254.24 be rolled over to the September 2020 round. Motion carried (GS/2020/037)
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
Adjourns the meeting until 1.30pm.
Motion carried (GS/2020/038)
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The meeting adjourned at 12.47pm and reconvened at 1.32pm.
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Waste Minimisation Small Project Grants
The Waste Minimisation Officer, Leigh McKenzie, spoke to the report and responded to questions.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
a) Notes the approved funding allocated to organisations for Waste Minimisation Small Project Grants. Motion carried (GS/2020/039)
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Waste Minimisation Community Projects/Initiatives Grants
The Waste Minimisation Officer, Leigh McKenzie, spoke to the report and responded to members questions.
Anna Parker declared a conflict of interest in No.10 The Valley Project and withdrew from this item.
Cr Sophie Barker declared a conflict of interest in No.1 Columba College EnviroClub and withdrew from this item.
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Moved (Cr Christine Garey/Hannah Molloy): That the Subcommittee: a) Notes Waste Minimisation grants are funded by the Ministry for the Environment using Waste Levy funds and are not rates funded. b) Approves the funding as follows:
Motion carried (GS/2020/040) with Anna Parker withdrawing.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Notes Waste Minimisation grants are funded by the Ministry for the Environment using Waste Levy funds and are not rates funded. b) Approves the funding as follows:
Motion carried (GS/2020/041) with Cr Sophie Barker withdrawing.
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Moved (Cr Christine Garey/Dan Hendra): That the Subcommittee: a) Notes Waste Minimisation grants are funded by the Ministry for the Environment using Waste Levy funds and are not rates funded. b) Approves the funding as follows:
Motion carried (GS/2020/042)
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Dan Hendra, Hannah Molloy, Sarah Davie-Nitis and Anna Parker left the meeting at 1.47pm.
Craig Wilson entered the meeting at 1.47pm. |
6 Dunedin Biodiversity Fund - Final reports on completed projects |
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The Biodiversity Officer, Richard Ewans, spoke to the report and responded to members questions. |
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
a) Notes the project completion reports on Dunedin Biodiversity Fund projects. Motion carried (GS/2020/043) |
7 Dunedin Biodiversity Fund - Applications to the April 2020 funding round |
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The Biodiversity Officer, Richard Ewans, spoke to the report and responded to members questions. Cr Steve Walker declared a conflict of interest in No. BIO-2020-8 and withdrew from this item. Cr Sophie Barker declared a conflict of interest in No. BIO-2020-10 and withdrew from this item. |
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
a) Approves the following funding:
Motion carried (GS/2020/044) with Cr Steve Walker withdrawing.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
a) Approves the following funding:
Motion carried (GS/2020/045) with Cr Sophie Barker withdrawing.
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Moved (Cr Christine Garey/Cr Steve Walker): That the Subcommittee: a) Declines the following funding application:
Motion carried (GS/2020/046)
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Subcommittee:
a) Approves the following funding:
Motion carried (GS/2020/047) |
The meeting concluded at 2.19 pm.
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CHAIRPERSON