Grants Subcommittee

Major Community and Premier Events



Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 24 June 2020, commencing at 9.30 am





Cr Christine Garey



Cr Sophie Barker

Cr Rachel Elder


Alister Robinson

Cr Chris Staynes


Cr Steve Walker




John Christie (Director Enterprise Dunedin), Tammy Jackman (Events Special Projects Co-Ordinator), Paul Coffey (Senior Community Advisor) and Vicki Kestila (Manager Masters Games)


Governance Support Officer                  Rebecca Murray




1          Apologies

An apology was received from Cr Marie Laufiso.


Moved (Cr Christine Garey/Cr Chris Staynes):

That the Subcommittee:

Accepts the apology from Cr Marie Laufiso.

Motion carried (GS/2020/048)


2          Confirmation of agenda



Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:


Confirms the agenda with the following alteration:


In regard to Standing Order 21.1, Option C be adopted in relation to moving and seconding and speaking to amendments.


Motion carried (GS/2020/049)



3          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


Alister Robinson amended his interest register to add the Dunedin Arts Festival as a past Platinum Group member.



Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:


a)     Amends the Elected or Independent Members' Interest Register; and

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (GS/2020/050)


Resolution to exclude the public

Moved (Cr Christine Garey/Cr Chris Staynes):

That the Subcommittee:


Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:


General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution


Reason for Confidentiality

C1  Major Community and Premier Events Grant Applications 2020-21


The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.


The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.


This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.


Motion carried (GS/2020/051)



The meeting went into non-public at 9.34 am and then concluded at 1.00 pm.