Minutes of Grants Subcommittee

Grants Subcommittee

City Service, City Project Grants

MINUTES

Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 25 June 2020, commencing at 9.30 am

PRESENT

Chairperson	Cr Christine Garey
Members	Cr Sophie Barker	Sarah Davie-Nitis
	Cr Rachel Elder	Dan Hendra
	Hannah Molloy	Anna Parker
	Cr Steve Walker

IN ATTENDANCE

Paul Coffey (Senior Community Advisor), Vicki Kestila (Manager Masters Games), Mai Tamimi (Community Advisor), Cara Paterson (Relationship Advisor – Arts and Culture) and Kirsten Glengarry (Relationship Manager – Arts and Culture)

Governance Support Officer Rebecca Murray

Sarah Davie-Nitis entered the meeting at 9.36 am.

1 Apologies

An apology was received from Cr Marie Laufiso.

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Accepts the apology received from Cr Marie Laufiso.

Motion carried (GS/2020/048)

2 Confirmation of agenda

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

Confirms the agenda with the following alteration:

In regard to Standing Order 21.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

Motion carried (GS/2020/049)

3 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a) Notes the Elected or Independent Members' Interest Register; and

b) Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (GS/2020/050)

Part A Reports

4 CIty Service, City Project Grant Applications 2020-21

As Council passed the following resolution at its 4 May 2020 meeting. The Subcommittee members gave consideration to the applicants who had unspent funds from the 2019/20 funding round.

Moved: (Mayor Aaron Hawkins/Cr Chris Staynes):

g) Approves that the Grants Management Policy requirements for any unspent funds within one year of receipt of the funds, be suspended due to the COVID-19.

h) Approves that the Grants Subcommittee be given the delegated authority to determine the appropriate time periods for spending allocated funds until 31 October 2020 and amends the Committee Structure and Delegations Manual accordingly.

Motion carried (CNL/2020/051)

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a) Consider unspent funds from 2019/20 funding round in their decisions on Grant applications for 2020/21.

b) Considers the allocations of these funds when determining the funding application submitted for 2020/21 applications.

c) Requests where an organisation is permitted to carry forward unspent grant funds from the 2019/20 year, that they provide a detailed report on how these funds have been utilised to enhance their 2020/21 event.

Motion carried (GS/2020/052)

SOCIAL WELLBEING

The Senior Community Advisor (Paul Coffey) and the Community Advisor (Mai Tamimi) spoke to the Social Wellbeing applications and responded to members questions.

ARA TOI ARTS AND CULTURE

The Relationship Advisor – Arts and Culture (Cara Paterson) and the Relationship Manager – Arts and Culture (Kirsten Glengarry) spoke to the Ara Toi Art and Culture applications and responded to members questions.

Dan Hendra declared a conflict of interest in No. 2 - Blue Oyster Arts Trust and No. 12 - The Dunedin Fringe Arts Trust and withdrew from those items.

Anna Parker declared a conflict of interest with No. 21 - Otago Neighbourhood Support Charitable Trust and withdrew from this item.

Cr Steve Walker declared a conflict of interest with No. 5 - Down in Edin Magazine and withdrew from this item.

Sarah Davie-Nitis declared a conflict of interest with No. 21 - Otago Neighbourhood Support Charitable Trust and withdrew from this item.

Cr Christine Garey declared a conflict of interest with No. 6 - Dunedin Civic Orchestra trading as Dunedin Symphony Orchestra (Dunedin Civic Orchestra Inc) and withdrew from this item. Cr Rachel Elder chaired the meeting while this resolution was passed.

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

Adjourns the meeting until 10.55 am.

Motion carried (GS/2020/053)

The meeting adjourned at 10.40 am and reconvened at 10.55 am.

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

a) Approves the funding as follows:

App No.	Name
14	Arai Te Uru Marae Council Inc	$25,100.00

Motion carried (GS/2020/054)

Moved (Sarah Davie-Nitis/Dan Hendra):

That the Subcommittee:

a) Approves the funding as follows:

App No.	Name
13b	Age Concern Otago Inc	$29,000.00
15	Citizen Advice Bureau Dunedin (Citizens Advice Bureau Dunedin Inc)	$25,000.00
22	Victim Support Dunedin (NZ Council of Victim Support Groups Inc)	$12,000.00
23	Volunteering Otago Trust	$25,000.00

Division

That the Subcommittee

Votes by division.

For: Cr Christine Garey, Cr Sophie Barker, Cr Rachel Elder, Sarah Davie-Nitis and Dan Hendra (5).

Against: Cr Steve Walker and Hannah Molloy (2).

Abstained: Anna Parker (1).

The division was declared CARRIED by 5 votes to 2.

Motion carried (GS/2020/055)

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Adjourns the meeting until 12.15 pm.

Motion carried (GS/2020/056)

The meeting was adjourned at 12.08 pm and reconvened at 12.15 pm.

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

a) Approves the funding as follows:

App No.	Name
3	City Choir Dunedin (Dunedin Choral Society t/a City Choir Dunedin)	$10,000.00
4	Connections Education and Development Trust (Connections Studio Account)	$10,000.00
7	Dunedin Collaborative Theatre Trust	$20,000.00
8	Dunedin Designed Inc (DDI)	$20,000.00
9	Just Atelier Trust/Stitch Kitchen (Just Atelier Trust)	$3,000.00
10	Mayfair Theatre Charitable Trust	$11,000.00
11	Prospect Park Productions	$20,000.00
16	Dunedin Community Accounting (DCA) (Weave Together)	$7,000.00
17	Dunedin Multi-Ethnic Council (DMEC)	$35,000.00
18	Hills Radio Trust/OAR FM Dunedin (Otago Access Radio) (Hills Radio Trust)	$20,000.00
19	Ko Nga Rourou Manaaki	$7,000.00

Division

That the Subcommittee:

Votes by division.

For: Cr Christine Garey, Cr Sophie Barker, Cr Rachel Elder, Cr Steve Walker, Sarah Davie-Nitis, Dan Hendra, Hannah Molloy and Anna Parker (8).

Against: Nil

Abstained: Nil

The division was declared CARRIED by 8 votes to 0.

Motion carried (GS/2020/057)

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

a) Declines the following funding applications.

App No.	Name
1	Arcade Theatre Trust (Arcade Theatre Trust)
20	Methodist Mission Southern (For Methodist Church of NZ, Dunedin Methodist Mission T/A Methodist Mission)

Motion carried (GS/2020/058)

Moved (Cr Rachel Elder/Cr Steve Walker):

That the Subcommittee:

a) Approves the funding as follows:

App No.	Name
2	Blue Oyster Arts Trust	$15,000.00
12	The Dunedin Fringe Arts Trust	$15,000.00

Motion carried (GS/2020/059) with Dan Hendra withdrawing.

Moved (Cr Steve Walker/Dan Hendra):

That the Subcommittee:

a) Approves the funding as follows:

App No.	Name
6	Dunedin Civic Orchestra trading as Dunedin Symphony Orchestra (Dunedin Civic Orchestra Inc)	$80,000.00

Motion carried (GS/2020/060) with Cr Christine Garey withdrawing. Cr Rachel Elder chaired the meeting while this resolution was passed.

Moved (Cr Christine Garey/Hannah Molloy):

That the Subcommittee:

a) Approves the funding as follows:

App No.	Name
21	Otago Neighbourhood Support Charitable Trust	$19,000.00

Motion carried (GS/2020/061) with Sarah Davie-Nitis and Anna Parker withdrawing.

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

a) Declines the following funding application.

App No.	Name
5	Down in Edin Magazine

Motion carried (GS/2020/062) with Cr Steve Walker withdrawing.

The meeting concluded at 1.08 pm.

..............................................

CHAIRPERSON