Mosgiel-Taieri Community Board



Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 24 June 2020, commencing at 5.00 pm





Joy Davis


Deputy Chairperson

Dean McAlwee




Phillipa Bain

Martin Dillon


Cr Carmen Houlahan

Brian Miller


Brian Peat





Sandy Graham (General Manager City Services), Jeanine Benson (Group Manager Transport), John Brenkley (Planning and Partnerships Manager, Parks and Recreation) and Claire Swift (Senior Parks and Recreation Planner)



Governance Support Officer                  Wendy Collard




1          Public Forum

1.1       Policing Matters


Sergeant Boyd Smart, New Zealand Police was unable to attend the meeting.


Councillor Houlahan entered the meeting 5.09 pm.


1.2       State Highway 1, East Taieri


Margaret Scott attended the meeting concerning signage; and speed of cars on State Highway 1 through East Taieri. Ms Scott requested the Board give consideration to advocating on her behalf to NZTA and Council for a speed limit reduction and increased signage.

Ms Scott responded to questions.



1.3       Gladstone Road Level Crossing


Jerry Lynch from Treescape spoke to his pre-circulated correspondence requesting the Board’s support for the removal of the conifer trees along Gladstone Road to improve safety at the private level crossing.

Mr Lynch responded to questions.

The Chairperson advised that she would follow up with staff and would report back to at a future Board meeting.



1.4       Kit Girling


Kit Girling spoke to his tabled presentation on the following:

·        Drone activity and control over Outram

·        Storm water management plan – Outram

·        Clearing of drains around Outram

·        Extension of ground water protection zone in Outram.


Mr Girling responded to questions.



Moved: (Martin Dillon/Phillipa Bain)


That Public Forum be extended.


Motion carried


1.5       Susan Broad


Susan Broad addressed the meeting concerning the speed limit on State Highway 87 as it entered Outram and the  heavy vehicle movement along Formby Street, Outram.  Ms Broad commented that she would like Council to lobby NZTA for a reduction in the speed limit.

Ms Broad responded to questions.



2          Apologies

An apology was received from Phillipa Bain (for early departutre).

Moved: (Martin Dillon/Dean McAlwee):

That the Board:

Accepts the apology from Phillipa Bain.

Motion carried



3          Confirmation of agenda



Moved (Dean McAlwee/Phillipa Bain):

That the Board:


Confirms the agenda without addition or alteration


Motion carried (MTCB/2020/022)



4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.




Moved (Joy Davis/Brian Peat):

That the Board:


a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (MTCB/2020/023)


5          Confirmation of Minutes

5.1       Mosgiel-Taieri Community Board meeting - 18 March 2020


Moved (Phillipa Bain/Martin Dillon):

That the Board:


Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 18 March 2020 with the amendment as agreed.

Motion carried (MTCB/2020/024)


Part A Reports

6          Governance Support Officer's Report


A report from Civic provided an update on activities relevant to the Board’s area which included:

a)         Project Fund – The Board noted its appreciation to Council for approval of the Board’s unspent 2019/2020 discretionary funds being carried forward to the 2020/2021 financial year.

b)        Gladfield Road Bridge – The Group Manager Transport (Jeanine Benson) provided an update on the bridge and advised that staff were considering a number of options.

c)         Freedom Camping

d)        Mosgiel Pool Development

e)        Mosgiel Memorial Gardens Maintenance – There was a discussion on the establishment of the Friends of the Mosgiel Memorial Gardens.


Moved (Joy Davis/Phillipa Bain):

That the Board:

a)       Agrees that the Chair would contact staff regarding the establishment of a “Friends of the Mosgiel Memorial Gardens” group including the composition and terms of reference for the group

Motion carried (MTCB/2020/025)



f)         Play Space Stakeholder Feedback – The Senior Parks and Recreation Planner (Claire Swift ) spoke to the feedback report and advised that work to move the Liberty Swing would commence either in July or August 2020.

g)    Outram Glen Amenity Project – Following discussion, it was agreed that Dean McAlwee and Martin Dillon would be nominated as the Board’s representatives to attend a meeting with key stakeholders.


Moved (Phillipa Bain/Cr Carmen Houlahan):

That the Board:

a)       Nominates Dean McAlwee and Martin Dillon as the Board’s representatives to attend a meeting with key stakeholders on the Outram Glen Amenity Project.

Motion carried (MTCB/2020/026)



h)        Inward correspondence

It was agreed that the letter from Bruce Abbott be referred to staff.

It was agreed that Phillipa Bain would follow up Mr Frith’s concerns.


i)          Dunedin City Council Annual Plan Submission



Moved (Joy Davis/Martin Dillon):

That the Board:


a)     Notes the Governance Support Officer’s Report

b)     Ratifies the Mosgiel-Taieri Community Board's submission to the Dunedin City Council's draft 2020-21 Annual Plan.


The Board voted by division:


For:                  Phillipa Bain, Joy Davis, Martin Dillon, Dean McAlwee and Cr Carmen Houlahan (5).

Against:          Brian Miller and Brian Peat (2).

Abstained:    Nil


The division was declared CARRIED by 5 votes to 2


Motion carried (MTCB/2020/027)



7          Draft Mosgiel-Taieri Community Board COMMUNITY PLAN


A report from Civic advised that the draft Mosgiel-Taieri Community Board Community Plan was attached for the Board’s consideration.

There was discussion on the minor changes required to the Board’s Annual Plan 2019/20 which included the deletion of Memorial Gardens from the list of neglected areas.


Moved (Joy Davis/Martin Dillon):

That the Board:


a)       Agrees to the deletion of Memorial Gardens from Section 3.2 Current Priorities priority 5 .

Motion carried (MTCB/2020/028)



Moved (Phillipa Bain/Martin Dillon):

That the Board:


a)     Adopts the Mosgiel-Taieri Community Board Community Plan with the minor editorial amendments.

Motion carried (MTCB/2020/029)


8          Board Updates


Board members provided updates on the following:


1          Keep Dunedin Beautiful (KDB)

Phillipa Bain advised that the nominations for the 2020 Keep Dunedin Beautiful Community Awards were now open and the Trees for Families had been rescheduled for Sunday, 6 September 2020.


2          Mosgiel Coronation Hall

Dean McAlwee advised that a website had been developed and would be launched shortly.  He commented that the website would include a booking system and calendar.


3          Mosgiel Business Association

Joy Davis provided an update on visits by Enterprise Dunedin staff had undertaken and noted that she and Cr Houlahan would be visiting businesses in late July.


4          Mosgiel Aquatic Project Team

Brian Miller provided an update on the progress to date which included the ground drilling.


5          Mosgiel and Taieri Emergency Group.

Joy Davis advised that the next meeting was being held on 7 July 2020 and then bi-monthly.


6          Outram Emergency Group.

Dean McAlwee advised that there was no update.


7          Silverstream Plantings

Brian Peat spoke to his written report and advised that staff would be developing a concept plan for the area.


8          Social Media

Brian Peat spoke to his written report which included the increase in “likes” for the Board’s Facebook page.


9          Elected Members’ Honour Board

Martin Dillon advised that there was no update.


10        Dunedin Tunnel’s Trust

Dean McAlwee and Brian Peat spoke to their written report.


11        Taieri Herald – digitisation

Martin Dillon advised that there was no update.



Moved (Phillipa Bain/Martin Dillon):

That the Board:


a)     Notes the Board Updates

Motion carried (MTCB/2020/030)


9          Chairperson's Report


A report from the Chairperson provided an update on matters of interest since the previous meeting which included:

Mosgiel-Taieri Safer School Streets project – The Board noted that the NZTA had approved funding for this project.


Disc Golf – A discussion was held on the request from Mike Dalton for a letter of support.



Moved (Joy Davis/Martin Dillon):

That the Board:

a)       Authorises the Chair to write Mike Dalton supporting the concept of a disc golf course in Mosgiel Memorial Park.

Motion carried (MTCB/2020/031) with Brian Miller recording his vote against



Cemetery Road


Councillor Houlahan withdrew from the discussion on Smooth Hill.


Smooth Hill – Following discussion on the Council processes for Smooth Hill, the Board agreed not to support the request from the Chair of the Saddle Hill Community Board for a public meeting to be held regarding Smooth Hill.


Reid Avenue/Carlyle Road Pump Station – Following discussion, it was agreed that a site briefing with staff would be held on a date to be arranged.


Mosgiel Memorial Park – As the Keep Dunedin Beautiful Board Representative, Phillipa Bain agreed to assist with the establishment of the “Friends of the Mosgiel Memorial Gardens”.


Chief Executive Officer (Dr Sue Bidrose)’s resignation – The Board acknowledged Dr Bidrose’s service to City as the Chief Executive Officer.



Moved (Joy Davis/Phillipa Bain):

That the Board:


a)       Acknowledges Dr Sue Bidrose’s incredible service to Dunedin City during her 7 years as the Chief Executive Officer and the Board wishes her all the best for the future.

Motion carried (MTCB/2020/032)



Moved (Joy Davis/Brian Peat):

That the Board:


a)     Notes the Chairperson’s update

Motion carried (MTCB/2020/033)


10        Council Activities


Phillipa Bain left the meeting at 7.17 pm.


Councillor Carmen Houlahan provided an update on matters of interest which included:


DCC Annual Plan hearings and deliberations;

Finance and Council Controlled Organisations Committee meeting;

Economic Development Committee meeting; and

Council meeting being held on 30 June 2020.



Moved (Cr Carmen Houlahan/Brian Peat):

That the Board:


a)       Notes the Council Activities update

Motion carried (MTCB/2020/034)




11        Items for consideration by the Chair


Brian Miller requested information on the Saddle Hill lookout.

Brian Peat requested information on the Mosgiel Velodrome.






The meeting concluded at 7.21 pm.