Saddle Hill Community Board



Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 18 June 2020, commencing at 1.00 pm





Scott Weatherall


Deputy Chairperson

Paul Weir




Christina McBratney

Keith McFadyen


John Moyle

Cr Jules Radich


Leanne Stenhouse





David Bainbridge-Zafar, Group Manager Property Services


Governance Support Officer                  Lynne Adamson




1          Public Forum

There was no Public Forum.   


2          Apologies

There was an apology from Keith McFadyen for lateness.


Moved (Scott Weatherall/Paul Weir):

That the Board:

             Accepts the apology for lateness from Keith McFadyen.

Motion carried (SHCB/2020/001)


3          Confirmation of agenda



Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:


Confirms the agenda with the following alteration:


-          That Item 6 – Introduction of the Group Manager Transport be withdrawn.

Motion carried (SHCB/2020/022)



4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Scott Weatherall/Paul Weir):

That the Board:


a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2020/023)


5          Confirmation of Minutes

5.1       Saddle Hill Community Board meeting - 12 March 2020


Moved (Scott Weatherall/Cr Jules Radich):

That the Board:


Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 12 March 2020 as a correct record.

Motion carried (SHCB/2020/024)


Part A Reports

7          Youth Ambassador Award Funding Applications


There were two applicants for the Youth Ambassador Award.  The panel comprising of Leanne Stenhouse and Cr Jules Radich assessed the applicants and recommended Keira Wallace be approved as the successful applicant. 


Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:


a)         Awards the Youth Ambassador Scholarship to Keira Wallace.

b)        Approves the payment of $500.00 to Keira Wallace.

Motion carried (SHCB/2020/025)


8          Governance Support Officer's Report


A report from Civic provided information on activities relevant to the Board’s area including:

a)        Project Fund

b)        DCC Annual Plan Submission

c)        ORC Annual Plan Submission

d)        Saddle Hill Community Board Long Term Plan Update

e)        Updates

During discussion Keith McFadyen entered the meeting at 1.10 pm.



Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:


a)     Notes the Governance Support Officer’s Report

b)     Ratifies the submission to the Dunedin City Council retrospectively.

c)     Ratifies the submission to the Otago Regional Council retrospectively.

d)     Approves the Long Term Plan Update June 2020.

.Motion carried (SHCB/2020/026)


9          Board Updates


Board members provided updates on activities undertaken on behalf of the Board or items of interest which included:

-     Keep Dunedin Beautiful – Christina McBratney advised that the Keep New Zealand Beautiful Awards were open until 5 August 2020.  She commented on plastic free July and spoke of minor beautification projects.

-     Coastal Dune Regeneration Programme – it was noted that the Coastal Specialist would attend a meeting prior to the end of the year to provide an update.

-     Community Response Plan – the document had been completed and would be distributed to the community.

-     Kaikorai Estuary car park

-     Chain Hills Cycle Tunnel

-     Food Forest, Waldronville




Moved (Scott Weatherall/Christina McBratney):

That the Board:


a)     Notes the Board updates.

Motion carried (SHCB/2020/027)


10        Chairperson's Report


The Chairperson provided an update on matters of interest including:

-     CEO resignation – The Chair advised that Dr Sue Bidrose had tendered her resignation, effective Friday 17 July 2020.  He acknowledged the work she had undertaken and conveyed thanks on behalf of the Board for all her support.  Mr Weatherall commented that he, as Chair, appreciated how supportive she has been.

-     Fairplay Street Mural

-     Parks and Recreation and Transport drive around – the Chair provided an update on the recent drive around with staff and acknowledged his appreciation.

-     Community Clean Ups – the Chair advised of some clean up jobs undertaken for local residents.

-     Liam Kernaghan, National MP Taieri Electorate – the Chair had met with Mr Kernaghan to discuss items of interest.

-     Westwood Sewer – ongoing challenge with the offensive odour from the sewer.  The residents are appreciative of the help from Council staff.

-     Rural Roads, McMaster, Creamery and Green Island Bush Road – there were issues with the grading following heavy rainfall.  The Chair acknowledged the work undertaken by SouthRoads.

-     Big Stone Road – the Chair spoke of issues with many animal carcases that had been dumped on the side of the road.  He acknowledged the quick and efficient work by SouthRoads to remove them.

-     Scroggs Hill Road –the frustration of residents with the speed issues on Scroggs Hill Road was discussed.  The Chair noted that there would need to be a recommendation from staff about the best mechanism to use to slow speed in the area e.g. speed bumps.  Mr McFadyen advised that he would speak to residents and report back to the Board.


Moved (Scott Weatherall/Keith McFadyen):

That the Board:


a)     Notes the Chairperson’s Report.

Motion carried (SHCB/2020/028)


11        Councillor Update


Councillor Jules Radich provided an update on items of interest which included:

-          Coastal Plan

-          NZTA consultation was now open on the future of the One Way System. 

-          George Street proposals

-          Cycle Trails

-          Infometrics

-          Dunedin Rail


Moved (Cr Jules Radich/John Moyle):

That the Board:


a)     Notes the update from Cr Radich.

Motion carried (SHCB/2020/029)


12        Items for Consideration by the Chair


It was noted that the next meeting would be held in the Sunnyvale Clubrooms.  Mr Moyle would arrange the booking.





The meeting concluded at 1.57 pm.