Community and Culture Committee

MINUTES

Minutes of an ordinary meeting of the Community and Culture Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 04 August 2020, commencing at 1.00 pm

PRESENT

Chairperson	Cr Marie Laufiso
Deputy Chairperson	Cr Christine Garey	Cr Carmen Houlahan
Members	Cr Sophie Barker	Cr David Benson-Pope
	Cr Rachel Elder	Cr Doug Hall
	Mayor Aaron Hawkins	Cr Mike Lord
	Cr Jim O'Malley	Cr Jules Radich
	Cr Chris Staynes	Cr Lee Vandervis
	Cr Steve Walker	Cr Andrew Whiley

IN ATTENDANCE

Sandy Graham (Acting Chief Executive Officer), Simon Pickford (General Manager Community Services), Robert West (Acting General Manager City Services), Nick Dixon (Group Manager Ara Toi), Nicola Pinfold (Group Manager Community and Planning), Joy Gunn (Manager Community Development and Events) and Clare Sullivan (Team Leader Civic)

Governance Support Officer                  Rebecca Murray

1          Public Forum

1.1       Public Forum - Tiny Homes

Cyndee Elder addressed the meeting regarding tiny homes.  

Cr Benson-Pope entered the meeting at 1.02 pm.

Ms Elder spoke to a submission on a tiny home model and commented that tiny homes could aid in a reduction of current temporary and long term housing shortages for Dunedin now and for future generations, and she requested that Council have a simpler process for these types of resource consents.  Ms Elder responded to members questions.

Moved (Cr Marie Laufiso/Cr Christine Garey):

That the Committee:

Extends the Public Forum.

Motion carried (COM/2020/012)

1.2       Public Forum - NZ Sports Hall of Fame

Ron Palenski addressed the meeting and spoke of the importance of the NZ Sports Hall of Fame to Dunedin and extended an invitation to the Councillors to visit.  He requested assistance from Council in finding a new venue as the current venue would not be fit for purpose once the waiting list of sporting icons are inducted.  Mr Palenski advised he would welcome a closer relationship with Council.

Cr Radich left the meeting at 1.44 pm.

He advised that Council provided a rates rebate and would like to see this assistance continue and responded to members questions.

2          Apologies

An apology for early departure was received from Cr Jules Radich and an apology for lateness was received from Cr Doug Hall.

Moved (Cr Mike Lord/Cr Steve Walker):

That the Committee:

Accepts the apology for early departure from Cr Radich and the apology for lateness from Cr Hall.

Motion carried (COM/2020/013)

3          Confirmation of agenda
	Moved (Cr Chris Staynes/Cr Christine Garey): That the Committee: Confirms the agenda with the following alteration: In regards to Standing Order 21.1, that Standing Order 21.4 Option C be adopted in relation to moving and seconding and speaking to amendments. Motion carried (COM/2020/014)

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Carmen Houlahan/Cr Chris Staynes):

That the Committee:

a)     Notes the Elected Members' Interest Register as updated at the Infrastructure Services Committee meeting held on 3 August 2020; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (COM/2020/015)

Minutes of SUBCommittee

5          Grants Subcommittee - 3 June 2020
	Moved (Cr Christine Garey/Cr Rachel Elder): That the Committee: Confirms the minutes of the Grants Subcommittee held on 3 June 2020 as a correct record with the minor amendment as agreed. Motion carried (COM/2020/016)

6          Grants Subcommittee - 24 June 2020
	Moved (Cr Christine Garey/Cr Rachel Elder): That the Committee: Confirms the minutes of the Grants Subcommittee held on 24 June 2020 as a correct record. Motion carried (COM/2020/017)

7          Grants Subcommittee - 25 June 2020
	Moved (Cr Christine Garey/Cr Rachel Elder): That the Committee: Confirms the minutes of the Grants Subcommittee held on 25 June 2020 as a correct record. Motion carried (COM/2020/018)

Part A Reports

8          Otago Museum Report to Contributing Local Authorities - June 2020
	A report from the Otago Museum provided an update on the key activities to June 2020. As Dr Ian Griffin was an apology for the meeting, questions from Councillors regarding the report were collated by the Group Manager Ara Toi (Nick Dixon) who forwarded them to Dr Ian Griffin.
	Moved (Cr Christine Garey/Cr Mike Lord): That the Committee: a)     Notes the Otago Museum Report to Contributing Local Authorities to June 2020. Motion carried (COM/2020/019)

9          Community and Culture Activity Report for the Two Quarters Ending 30 June 2020
	The report from Community and Planning and Ara Toi provided an update on key city, community, arts and culture outcomes for the two quarters ended 30 June 2020. The Group Manager Ara Toi (Nick Dixon), the Group Manager Community and Planning (Nicola Pinfold) and the Manager Community Development and Events (Joy Gunn) responded to members questions. Cr Hall entered the meeting at 1.59 pm. Representatives from the Dunedin Youth Council (Narayan Shastri (Chair) and Nora Paicu (Deputy Chair)) provided a verbal update on Youth Council activities and responded to members questions.
	Moved (Cr Christine Garey/Cr Carmen Houlahan): That the Committee: a)     Notes the Community and Culture Activity Report for the two quarters ending 30 June 2020. Motion carried (COM/2020/020)

10        COVID-19 Response Fund Update
	The report outlined the criteria for grants funding to be allocated through the COVID-19 Response Fund, and reporting expected for these grants and other projects / programmes supported through the Fund. The Group Manager Community and Planning (Nicola Pinfold) and the Manager Community Development and Events (Joy Gunn) spoke to the report and responded to members questions.
	Moved (Cr Marie Laufiso/Cr Christine Garey): That the Committee: Adjourns the meeting and reconvenes at 3.03 pm. Motion carried (COM/2020/021)
	The meeting was adjourned at 2.57 pm and reconvened at 3.03 pm.
	Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Committee: a) Notes the COVID -19 Response Fund Report. b) Endorse the process for the Maori and Pasifika Innovation & Development Funds, with the following amendments:  1. That where the group applying isn’t Maori or Pasifika led, the primary work of that organisation be in serving those communities; and 2. That the selection panel involve senior representatives from those communities. Division The Committee Voted by Division: For:                  Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker, Marie Laufiso, Andrew Whiley and Mayor Aaron Hawkins (13). Against:          Cr Lee Vandervis (1). Abstained:    Nil The division was declared CARRIED by 13 votes to 1 Motion carried (COM/2020/022)

11        Disabilities Issues Advisory Group (DIAG) - Terms of Reference
	The report sought the Committee’s approval of the proposed Terms of Reference for the DIAG within the current triennium. The Group Manager Community and Planning (Nicola Pinfold) and the Manager Community Development and Events (Joy Gunn) spoke to the report and responded to members questions.
	Moved (Cr Marie Laufiso/Cr Andrew Whiley): That the Committee: a)     Approves the Terms of Reference for the DCC Disabilities Issues Advisory Group. b)     Requests staff commence the expression of interest process before 10 August 2020. c)     Appoints Cr Rachel Elder as the DCC representative on the Disabilities Issues Advisory Group. Motion carried (COM/2020/023)

12        Items for consideration by the Chair
	There were no items for consideration by the chair.

Resolution to exclude the public

Moved (Cr Marie Laufiso/Cr Christine Garey):

That the Committee:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1  Grants Subcommittee - 24 June 2020 - Public Excluded	S7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (COM/2020/024)

The meeting went into non-public at 3.16 pm, and then concluded at 3.20 pm.

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CHAIRPERSON