Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 05 August 2020, commencing at 10.02 am

 

PRESENT

 

Mayor

Mayor Aaron Hawkins

 

Deputy Mayor

Cr Christine Garey

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Doug Hall

 

Cr Carmen Houlahan

Cr Marie Laufiso

 

Cr Mike Lord

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sandy Graham (Acting Chief Executive), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), John Christie (Director Enterprise Dunedin), Tom Dyer (Group Manager 3 Waters), Clare Sullivan (Team Leader Civic) and Graham McKerracher (Manager, Council Communications and Marketing).

 

Governance Support Officer                  Lynne Adamson

 

 

 

A moment of reflection was held for people in Beirut following the devastating explosion which occurred earlier in the day.  The Mayor acknowledged the effect for the local Lebanese community.

1          Public Forum

1.1          Public Forum – Smooth Hill

Scott Weatherall, Chairperson, Saddle Hill Community thanked Councillors and staff for their attendance and participation at a community meeting held on Smooth Hill earlier in the week.

Mr Weatherall spoke of the community concerns on the placement of Smooth Hill.

 

 

1.2          Public Forum – Lower Otokia Creek Marsh

Viktoria Kahui, Simon Laing and Anne-Claire Mauger spoke on behalf of the Otokia Creek and Marsh Habitual Trust on the Lower Otokia Creek Marsh.  They provided information on the formation of and their roles in the trust and the goals to preserve the creek.   

Moved (Mayor Aaron Hawkins/Cr Steve Walker):

 

             That the Council:

 

                         Extends the Public Forum.

 

                         Motion carried

 

             Ms Kahui, Mr Laing and Ms Mauger responded to questions.

 

1.3          Public Forum – Smooth Hill

Tessa Gabbott, Taisja Kahui, Payton Marsh and Bella Coatsworth, pupils of Big Rock School spoke on their concerns with the proposed Smooth Hill landfill.  They felt the rubbish would attract pests and harm birds and rubbish would leak into the stream adding to the already polluted water thereby affecting wildlife, swimmers and surfers in the area.

The pupils responded to questions.

1.4          Public Forum – Smooth Hill

Sarah Ramsay read information opposing the proposed Smooth Hill landfill.  She then responded to questions.

            

2          Apologies

There were no apologies.

 

3          Confirmation of agenda

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Confirms the agenda with the following addition or alteration

 

In regards to standing order 21.1, that standing order 21.4 Option C be adopted in relation to moving and seconding and speaking to amendments.

 

Motion carried (CNL/2020/061)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Doug Hall advised that as he was an appellant to the 2GP, he would withdraw from discussions on the District Plan.

 

 

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

c)     Notes the proposed management plan for the Executive Leadership Team.

Motion carried (CNL/2020/062)

   

Cr Doug Hall left the meeting at 10.44 am and returned at 10.46am.

Reports

5          Submissions on Otago Regional Council Omnibus and Water Permits Plan Changes

 

A report from 3 Waters summarised the proposal and potential impacts on the DCC’s infrastructure provision following the Otago Regional Council (ORC) ‘Omnibus’ Plan Change proposal.  The proposal addressed specific activities that contribute to water quality issues and gaps in the policy and rule framework for managing contaminant discharges to water. 

The report sought approval to develop detailed submissions for authorisation by the Mayor before submissions closed on 17 August 2020.  The draft submission would be circulated to Councillors for comment prior to authorisation by the Mayor.

 

 

The General Manager Infrastructure Services (Simon Drew) and Group Manager 3 Waters (Tom Dyer) spoke to the report and responded to questions. 

 

During discussion Cr Carmen Houlahan left the meeting at 10.49 am and returned at 10.53 am.

 

 

Moved (Cr Rachel Elder/Cr Doug Hall):

That the Council:

 

a)     Approves the development of submissions to the Environmental Protection Authority on Otago Regional Council’s Omnibus Plan Change and Water Permits Plan Change.

b)     Authorises the Mayor to approve the submissions. 

Motion carried (CNL/2020/063)

 

6          LGNZ Annual General Meeting Remits and Rules

 

A report from Civic presented the remits that were going to the LGNZ AGM, along with a proposed change to the LGNZ Rules at the Local Government New Zealand (LGNZ) 2020 Annual General Meeting (AGM) to be held on Friday 21 August 2020, in Wellington. 

The report requested that Council gave consideration as to whether it wished to give pre-AGM direction to the voting delegate about DCC’s support or otherwise of any of the remits and proposed rule change. 

 

The Team Leader Civic (Clare Sullivan) spoke to the report and responded to questions.

 

 

Moved (Cr David Benson-Pope/Cr Steve Walker):

That the Council:

 

a)             Approves Option Two – Decisions on the voting position on each of the remits and the rule change remains with voting delegate (the Mayor).

 Motion carried (CNL/2020/064)

 

 

Resolution to exclude the public

Moved (Mayor Aaron Hawkins/Cr Christine Garey):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  LGNZ Annual General Meeting Election for Officeholders

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2  Smooth Hill

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

That Michael Garbett (Anderson Lloyd), and Joy Davis (Chairperson, Mosgiel Taieri Community Board) be permitted to remain in the meeting because of their knowledge of Item C2.  This knowledge would be of assistance and was relevant to the matter being discussed.

 

             Motion carried

 

 

Moved (Mayor Aaron Hawkins/Cr Chris Staynes):

 

That the Council:

 

Adjourns the meeting for five minutes to move into non-public.

 

Motion carried

 

The meeting adjourned and moved into non-public at 11.40 am and concluded at 3.43 pm.

 

 

 

 

 

..............................................

MAYOR