Council
MINUTES
Minutes of an ordinary meeting of the Dunedin City Council held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 05 August 2020, commencing at 10.02 am
PRESENT
Mayor |
Mayor Aaron Hawkins |
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Deputy Mayor |
Cr Christine Garey
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Members |
Cr Sophie Barker |
Cr David Benson-Pope |
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Cr Rachel Elder |
Cr Doug Hall |
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Cr Carmen Houlahan |
Cr Marie Laufiso |
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Cr Mike Lord |
Cr Jim O'Malley |
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Cr Jules Radich |
Cr Chris Staynes |
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Cr Lee Vandervis |
Cr Steve Walker |
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Cr Andrew Whiley |
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IN ATTENDANCE |
Sandy Graham (Acting Chief Executive), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), John Christie (Director Enterprise Dunedin), Tom Dyer (Group Manager 3 Waters), Clare Sullivan (Team Leader Civic) and Graham McKerracher (Manager, Council Communications and Marketing). |
Governance Support Officer Lynne Adamson
A moment of reflection was held for people in Beirut following the devastating explosion which occurred earlier in the day. The Mayor acknowledged the effect for the local Lebanese community.
1.1 Public Forum – Smooth Hill
Scott Weatherall, Chairperson, Saddle Hill Community thanked Councillors and staff for their attendance and participation at a community meeting held on Smooth Hill earlier in the week.
Mr Weatherall spoke of the community concerns on the placement of Smooth Hill.
1.2 Public Forum – Lower Otokia Creek Marsh
Viktoria Kahui, Simon Laing and Anne-Claire Mauger spoke on behalf of the Otokia Creek and Marsh Habitual Trust on the Lower Otokia Creek Marsh. They provided information on the formation of and their roles in the trust and the goals to preserve the creek.
Moved (Mayor Aaron Hawkins/Cr Steve Walker):
That the Council:
Extends the Public Forum.
Motion carried
Ms Kahui, Mr Laing and Ms Mauger responded to questions.
1.3 Public Forum – Smooth Hill
Tessa Gabbott, Taisja Kahui, Payton Marsh and Bella Coatsworth, pupils of Big Rock School spoke on their concerns with the proposed Smooth Hill landfill. They felt the rubbish would attract pests and harm birds and rubbish would leak into the stream adding to the already polluted water thereby affecting wildlife, swimmers and surfers in the area.
The pupils responded to questions.
1.4 Public Forum – Smooth Hill
Sarah Ramsay read information opposing the proposed Smooth Hill landfill. She then responded to questions.
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Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council:
Confirms the agenda with the following addition or alteration
In regards to standing order 21.1, that standing order 21.4 Option C be adopted in relation to moving and seconding and speaking to amendments.
Motion carried (CNL/2020/061) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Cr Doug Hall advised that as he was an appellant to the 2GP, he would withdraw from discussions on the District Plan.
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Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council:
a) Amends the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. c) Notes the proposed management plan for the Executive Leadership Team. Motion carried (CNL/2020/062) |
Cr Doug Hall left the meeting at 10.44 am and returned at 10.46am.
5 Submissions on Otago Regional Council Omnibus and Water Permits Plan Changes |
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A report from 3 Waters summarised the proposal and potential impacts on the DCC’s infrastructure provision following the Otago Regional Council (ORC) ‘Omnibus’ Plan Change proposal. The proposal addressed specific activities that contribute to water quality issues and gaps in the policy and rule framework for managing contaminant discharges to water. The report sought approval to develop detailed submissions for authorisation by the Mayor before submissions closed on 17 August 2020. The draft submission would be circulated to Councillors for comment prior to authorisation by the Mayor.
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During discussion Cr Carmen Houlahan left the meeting at 10.49 am and returned at 10.53 am.
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Moved (Cr Rachel Elder/Cr Doug Hall): That the Council:
a) Approves the development of submissions to the Environmental Protection Authority on Otago Regional Council’s Omnibus Plan Change and Water Permits Plan Change. b) Authorises the Mayor to approve the submissions. Motion carried (CNL/2020/063) |
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A report from Civic presented the remits that were going to the LGNZ AGM, along with a proposed change to the LGNZ Rules at the Local Government New Zealand (LGNZ) 2020 Annual General Meeting (AGM) to be held on Friday 21 August 2020, in Wellington. The report requested that Council gave consideration as to whether it wished to give pre-AGM direction to the voting delegate about DCC’s support or otherwise of any of the remits and proposed rule change. |
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The Team Leader Civic (Clare Sullivan) spoke to the report and responded to questions.
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Moved (Cr David Benson-Pope/Cr Steve Walker): That the Council:
a) Approves Option Two – Decisions on the voting position on each of the remits and the rule change remains with voting delegate (the Mayor). Motion carried (CNL/2020/064)
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Moved (Mayor Aaron Hawkins/Cr Chris Staynes):
That the Council:
Adjourns the meeting for five minutes to move into non-public.
Motion carried
The meeting adjourned and moved into non-public at 11.40 am and concluded at 3.43 pm.
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MAYOR