Council
MINUTES
Minutes of an ordinary meeting of the Dunedin City Council held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 25 August 2020, commencing at 10.02 am
PRESENT
Mayor |
Mayor Aaron Hawkins |
|
Deputy Mayor |
Cr Christine Garey
|
|
Members |
Cr Sophie Barker |
Cr David Benson-Pope |
|
Cr Rachel Elder |
Cr Doug Hall |
|
Cr Carmen Houlahan |
Cr Mike Lord |
|
Cr Jim O’Malley |
Cr Jules Radich |
|
Cr Chris Staynes |
Cr Steve Walker |
|
Cr Andrew Whiley |
|
IN ATTENDANCE |
Sandy Graham (Acting Chief Executive), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), John Christie (Director Enterprise Dunedin), Robert West (Acting General Manager City Services), Graham McKerracher (Manager, Council Communications and Marketing), Clare Sullivan (Team Leader Civic), Tom Dyer (Group Manager 3 Waters); Karilyn Canton (Senior In-House Legal Counsel), Suzie Ballantyne (Senior Policy Analyst), Sean Jacobs (Senior Policy Advisor) |
Governance Support Officer Lynne Adamson
1 Opening
The Very Revd Dr Tony Curtis SCP, Dean of Dunedin, St Pauls Cathedral opened the meeting with a prayer.
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Cr Andrew Whiley requested that the Interest Register be updated to reflect that he was now a member of Dunedin Community House Executive Committee.
|
Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council:
a) Amends the Elected Members' Interest Register attached; and b) Confirms the proposed management plan for Elected Members' Interests. c) Notes the proposed management plan for the Executive Leadership Team’s Interests. Motion carried (CNL/2020/065) |
|
Moved (Mayor Aaron Hawkins/Cr David Benson-Pope): That the Council:
Confirms the public part of the minutes of the Ordinary Council meeting held on 28 July 2020 as a correct record. Motion carried |
|
Moved (Cr Chris Staynes/Cr Rachel Elder): That the Council:
Notes the minutes of the Economic Development Committee meeting held on 15 June 2020. Motion carried |
|
Moved (Cr Jim O'Malley/Cr Jules Radich): That the Council:
Notes the minutes of the Infrastructure Services Committee meeting held on 03 August 2020. Motion carried |
|
Moved (Cr Christine Garey/Cr Andrew Whiley): That the Council:
a) Notes the minutes of the Community and Culture Committee meeting held on 04 August 2020. b) Takes Part C items of the minutes of the Community and Culture Committee held on Tuesday, 4 August 2020, in the non-public part of the meeting. Motion carried (CNL/2020/066) |
|
Moved (Cr Jules Radich/Cr Steve Walker): That the Council:
Notes the minutes of the Saddle Hill Community Board meeting held on 18 June 2020. Motion carried
|
|
Moved (Cr Mike Lord/Cr Steve Walker): That the Council:
Notes the minutes of the Strath Taieri Community Board meeting held on 18 June 2020. Motion carried |
|
Moved (Cr Mike Lord/Cr Steve Walker): That the Council:
Notes the minutes of the West Harbour Community Board meeting held on 24 June 2020. Motion carried |
|
Moved (Cr Mike Lord/Cr Steve Walker): That the Council:
Notes the minutes of the Otago Peninsula Community Board meeting held on 18 June 2020. Motion carried |
|
Moved (Cr Mike Lord/Cr Steve Walker): That the Council:
Notes the minutes of the Waikouaiti Coast Community Board meeting held on 17 June 2020. Motion carried |
17 Three Waters Reform Programme: Memorandum of Understanding and Stimulus Funding |
|
|
A report from 3 Waters and Legal advised that in July 2020, the Government announced a $761 million funding package to provide post COVID-19 stimulus to maintain and improve three waters infrastructure; support a three-year programme of reform of local government water service delivery arrangements (reform programme), and support the establishment of Taumata Arowai, the new Water Services Regulator. The report sought decisions on matters relating to the MoU, Funding Agreement and Delivery Plan and noted that to receive funding, the MoU must be signed by 31 August 2020, with the Funding Agreement and Delivery Plan submitted by 30 September 2020. |
|
The General Manager Infrastructure Services (Simon Drew) and Group Manager 3 Waters (Tom Dyer) spoke to the report and responded to questions. |
Cr Doug Hall left the meeting at 10.39 am and returned at 10.41 am. Cr Carmen Houlahan left the meeting at 11.00 am and returned at 11.03 am
|
|
|
Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council:
a) Agrees to sign the Memorandum of Understanding (MoU) and Funding Agreement. b) Nominates the Acting Chief Executive Officer/Chief Executive Officer as the primary point of communication for the purposes of the MoU and reform programme. c) Authorises the Mayor to agree an allocation of regional funding through the Otago Mayoral Forum, noting that participation by two-thirds of territorial authorities within the Otago region is required to access the regional allocation. d) Notes that the MoU and Funding Agreement cannot be amended or modified by either party, and doing so would void these documents. e) Notes that participation in this initial stage is to be undertaken in good faith, but this is a non-binding approach, and the Council can opt out of the reform process at the end of the term of the agreement. f) Notes that the Council has been allocated $7.92 million of funding, which will be received as a grant as soon as practicable once the signed MoU and Funding Agreement are returned to the Department of Internal Affairs, and a Delivery Plan has been supplied and approved. g) Notes that the Delivery Plan must show that the funding is to be applied to operating and/or capital expenditure relating to three waters infrastructure and service delivery, and which: i) supports economic recovery through job creation; and ii) maintains, increases and/or accelerates investment in core three waters infrastructure renewal and maintenance. h) Agrees to submit a Delivery Plan that sets out an accelerated programme of three waters network renewals. i) Authorises the Acting Chief Executive Officer/Chief Executive Officer to finalise the Delivery Plan to address Government feedback and obtain the approval needed to release funding. Division The Council voted by division:
For: Crs Sophie Barker, David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (13). Against: (0). Abstained: Nil The division was declared CARRIED unanimously
Motion carried (CNL/2020/067) |
|
A report from Corporate Policy and Communications and Marketing outlined the options for early engagement with the community, in the context of the 10 year plan 2021-2031 development. |
|
The Acting General Manager City Services (Robert West) and Sean Jacobs (Senior Policy Advisor) and spoke to the report and responded to questions.
|
Cr Christine Garey left the meeting at 11.40 am and returned at 11.43 am. Cr David Benson-Pope left the meeting at 11.43 am and returned at 11.45 am. Cr Doug Hall left the meeting at 11.48 am and returned at 11.52 am.
|
|
|
Moved (Cr Carmen Houlahan/Cr Rachel Elder): That the Council:
a) Approves Option Three – Online and targeted stakeholder meetings. b) Notes that staff would implement the early engagement schedule. Motion carried (CNL/2020/068) on a show of hands |
Moved (Mayor Aaron Hawkins/Cr Jim O’Malley):
That the Council:
Adjourns the meeting until 1.30 pm.
Motion carried |
The meeting adjourned at 12.32 pm and reconvened at 1.31 pm.
|
A report from Corporate Policy and Community and Planning provided Council with an update on the development of the 10 year plan 2021-31 (the Plan). |
|
The Acting General Manager City Services (Robert West) and Senior Policy Analyst (Suzie Ballantyne) spoke to the report and responded to questions.
|
Cr David Benson-Pope left the meeting at 1.35 pm and returned at 1.38 pm. |
|
|
Moved (Cr David Benson-Pope/Cr Chris Staynes): That the Council:
a) Approves, for the purposes of developing the 10 year plan 2021-31, and consulting with the community: i) the use of the existing community outcomes, with minor amendments; ii) the draft city profile; and iii) the significant forecasting assumptions. b) Notes the 10 year plan 2021-31 Update and Supporting Information report. Division The Council voted by division:
For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (11). Against: Cr Jules Radich (1). Abstained: Cr Sophie Barker (1).
The division was declared CARRIED by 11 votes to 1
Motion carried (CNL/2020/069) |
|
A report from Civic proved the updated forward work programme for the 2020-2021 year. |
|
The Acting Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions. |
|
Moved (Cr Andrew Whiley/Cr Steve Walker): That the Council:
a) Notes the updated Council Forward Work Programme. Motion carried (CNL/2020/070) |
|
A report from Civic detailed the open and completed actions from resolutions of Council meetings from the start of the triennium in October 2019. |
|
The Acting Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.
|
|
Moved (Cr Andrew Whiley/Cr Carmen Houlahan): That the Council:
a) Notes the Open and Completed Actions from resolutions of Council meetings. Motion carried (CNL/2020/071) |
It was moved (Mayor Aaron Hawkins/Cr Chris Staynes):
That the Council:
Adjourns the meeting to move into non-public.
Motion carried
The meeting moved into non-public at 2.16 pm and concluded at 4.05 pm.
..............................................
MAYOR