Finance and Council Controlled Organisations Committee

MINUTES

 

Minutes of an ordinary meeting of the Finance and Council Controlled Organisations Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 31 August 2020, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Mike Lord

 

Deputy Chairperson

Cr Doug Hall

 

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Christine Garey

 

Mayor Aaron Hawkins

Cr Carmen Houlahan

 

Cr Marie Laufiso

Cr Jim O'Malley

 

Cr Jules Radich

Cr Chris Staynes

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Gavin Logie (Acting General Manager Finance), John Christie (Director Enterprise Dunedin), Richard Davey (Treasury Manager), Jemma Adams (General Manager DCHL) and Clare Sullivan (Team Leader Civic)

 

Governance Support Officer                  Wendy Collard

 

 

 

1          Public Forum

There was no Public Forum.   

 

2          Apologies

There were no apologies.

 

 

3          Confirmation of agenda

 

 

Moved (Cr Mike Lord/Cr Chris Staynes):

That the Committee:

 

Confirms the agenda with the following addition or alteration:

 

that standing order 21.4 Option C be adopted in relation to moving and seconding and speaking to amendments.

 

Motion carried (FCCO/2020/012)

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Marie Laufiso provided an update to her register of interests.

 

 

Moved (Cr Mike Lord/Cr Doug Hall):

That the Committee:

 

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (FCCO/2020/013)

     

Part A Reports

5          Waipori Fund - Quarter Ending June 2020

 

Cr Jules Radich entered the meeting at 1.04 pm.

A report from Dunedin City Treasury Limited provided information on the results of the Waipori Fund for the quarter ended 30 June 2020.

The General Manager DCHL (Jemma Adams) and the Treasury Manager (Richard Davey) spoke to the report and responded to questions.

 

 

Moved (Cr Mike Lord/Cr Doug Hall):

That the Committee:

 

a)     Notes the report from Dunedin City Treasury Limited on the Waipori Fund for the quarter ended 30 June 2020.

Motion carried (FCCO/2020/014)

 

6          Financial Result - Year Ended 30 June 2020

 

A report from Finance provided the financial results for the year ended 30 June 2020 and the financial position as at that date.

The Acting General Manager (Gavin Logie) spoke to the report and responded to questions.

 

Moved (Cr David Benson-Pope/Cr Mike Lord):

That the Committee:

 

a)     Notes the Financial Performance for the year ended 30 June 2020 and the Financial Position as at that date.

b)     Notes that the year end result is subject to final adjustments and external audit by Audit New Zealand.

c)       Request staff provide a report to Council detailing a comprehensive analysis of the total direct and indirect costs of the COVID-19 lockdown to the Council in support of the community.

Motion carried (FCCO/2020/015)

 

7          Items for Consideration by the Chair

 

There were no items for consideration.

 

The meeting concluded at 1.34 pm.

 

 

 

 

 

..............................................

CHAIRPERSON