Infrastructure Services Committee

MINUTES

Minutes of an ordinary meeting of the Infrastructure Services Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 3 August 2020, commencing at 1.00 pm

PRESENT

Chairperson	Cr Jim O'Malley
Deputy Chairperson	Cr Jules Radich
Members	Cr Sophie Barker	Cr David Benson-Pope
	Cr Rachel Elder	Cr Christine Garey
	Cr Doug Hall	Mayor Aaron Hawkins
	Cr Carmen Houlahan	Cr Marie Laufiso
	Cr Mike Lord	Cr Chris Staynes
	Cr Lee Vandervis	Cr Steve Walker
	Cr Andrew Whiley

IN ATTENDANCE

Sandy Graham (Acting Chief Officer), Simon Drew (General Manager Infrastructure Services), Robert West (Acting General Manager City Services), Scott MacLean (Acting Group Manager Parks and Recreation Services), David Bainbridge-Zafar (Property Services Manager), Jeanine Benson (Group Manager Transport), Chris Henderson (Group Manager Waste and Environmental Solutions), Tom Dyer (Group Manager 3 Waters), Josh Van Pien (Transport Delivery Manager), Graham McKerracher (Communications and Marketing Manager) and Clare Sullivan (Team Leader Civic)

Governance Support Officer                  Jennifer Lapham

1          Public Forum

1.1       Public Forum - Sam and Christine Neill

Sam and Christine Neill spoke to the Committee regarding sealing a 500 metre stretch outside their house on Allans Beach Road.  They advised that with the increase in traffic they are having issues with dust being blown towards their home and polluting their water supply. 

1.2       Public Forum - Paul Cully

The Mayor withdrew from this item.

Mr Paul Cully requested that the Council install some mobility parking around the Arthur Street School area.  He advised that he had twin sons who had recently been diagnosed with autism and having a mobility park would enable them to safely pick up and drop off their sibling.    

In response to a question staff advised that they were currently working on a this as part of the next consultation process on parking.

Moved (Cr Jim O'Malley/Cr Steve Walker):

That the Committee:

Extend the time limit for the public forum beyond 30 minutes.

Motion carried

Cr Hall entered the meeting in 1.31 pm.

1.3       Public Forum – Lyndon Weggery

Mr Lyndon Weggery spoke to speak on Green Island Landfill and the proposed transfer to Smooth Hill and expressed concerns regarding the management of the landfill.

2          Apologies

An apology was received from Cr Doug Hall for lateness.

Moved (Cr Jim O'Malley/Cr Marie Laufiso):

That the Committee:

                         Accepts the apology for lateness from Cr Hall.

Motion carried

3          Confirmation of agenda
	Moved (Cr Jim O'Malley/Cr Steve Walker): That the Committee: Confirms the agenda with the following addition In regard to Standing Order 21.1, that 21.4, Option C be adopted in relation to moving and seconding and speaking to amendments. Motion carried

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Cr Benson-Pope advised that he been given the delegation to resolve appeals on behalf of Council on behalf of Council for the Second Generation District Plan.  

Moved (Cr Jim O'Malley/Cr Chris Staynes):

That the Committee:

a)     Amends the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

Part A Reports

5          Property Services Activity Report for the two quarters ending 30 June 2020
	In a report from Property Services an update was provided on operations, maintenance and capital works for the period 1 January to 30 June 2020.  The Property Services Manager, David Bainbridge-Zafar, and Acting General Manager City Services, Robert West were in attendance to speak to the report and respond to questions. Cr Christine Garey left the meeting at 2:21 p.m..
	Moved (Cr Marie Laufiso/Cr Doug Hall): That the Committee: a)     Notes the Property Services Activity Report for the two quarters ending 30 June 2020. Motion carried (ISC/2020/018)

6          Parks and Recreation Activity Report for the Two Quarters ending 30 June 2020
	In a report from Parks and Recreation an update was provided on operations, maintenance and capital works, including contracted out services, for the period 1 January to 30 June 2020.  The Acting Group Manager Parks and Recreation, Scott MacLean and Acting General Manager City Services, Robert West were in attendance to speak to the report and respond to questions. Cr Christine Garey returned to the meeting at 2:22 p.m. Cr Mike Lord left the meeting at 2:38 p.m.
	Moved (Cr Steve Walker/Cr Andrew Whiley): That the Committee: a)     Notes the Parks and Recreation Activity Report for the two quarters ending 30 June 2020. Motion carried (ISC/2020/019)

7          3 Waters Activity Report for the two Quarters ending 30 June 2020
	In a report from 3 Waters an update was provided on operations, maintenance and capital works, including contracted out services, for the period 1 January to 30 June 2020.  Cr Doug Hall left the meeting at 2:42 p.m. The Group Manager 3 Waters, Tom Dyer, was in attendance to speak to the report and respond to questions. Cr Doug Hall returned to the meeting at 2:46 p.m. Cr Mike Lord returned to the meeting at 2:46 p.m.
	Moved (Cr Rachel Elder/Cr Mike Lord): That the Committee: a)     Notes the Three Waters Activity Report for the six months ending 30 June 2020. Motion carried (ISC/2020/020)
	Moved (Cr Jim O'Malley/Cr Mike Lord): That the Committee: Adjourn at 3.11 pm and reconvene at 3.20 pm. Motion carried (ISC/2020/021)

8          Waste and Environmental Solutions Activity Report for the two quarters ending 30 June 2020
	In a report from Waste and Environmental Solutions an update was provided on operations, maintenance and capital works, including contracted out services, for the period 1 January to 30 June 2020.  The Group Manager Waste and Environmental Solutions, Chris Henderson spoke to the report and responded to questions.
	Moved (Cr Steve Walker/Cr Doug Hall): That the Committee: a)     Notes the Waste and Environmental Solutions Activity Report for the six months ending 30 June 2020. Motion carried (ISC/2020/022)

9          Transport Activity Report for the Two Quarters ending 30 June 2020
	In a report from Transport an update was provided on operations, maintenance and capital works, including contracted out services, for the period 1 January to 30 June 2020.  The Group Manager Transport, Jeanine Benson and Transport Delivery Manager, Josh Von Pein spoke to report and responded to questions.
	Moved (Cr David Benson-Pope/Cr Christine Garey): That the Committee: a)     Notes the Transport Activity Report for the six months ending 30 June 2020. Motion carried (ISC/2020/023)

10        Naming of new roads and private ways
	In a report from Transport approval was sought for road names for two private way roads. The road names proposed by the developers have been assessed against the DCC Road Naming Policy, and all the road names comply.
	The Team Leader Regulatory Management, Tami Sargeant and Group Manager, Jeanine Benson spoke to the report and responded to questions.
	Moved (Cr David Benson-Pope/Cr Mike Lord): That the Committee: a)     Names a private way off Pembrey Street, Mosgiel as ‘Cosgrove Place’. b)     Names a private way off Hill Road, Warrington as ‘Okahau Terrace’. Motion carried (ISC/2020/024)

11        Items for Consideration by the Chair
	Cr Hall requested an update on the management of the Bethunes Gully plantation.

The meeting concluded at 4.21 pm.

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CHAIRPERSON