Mosgiel-Taieri Community Board
MINUTES
Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 12 August 2020, commencing at 5.00 pm
PRESENT
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Chairperson |
Joy Davis |
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Deputy Chairperson |
Dean McAlwee
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Members |
Phillipa Bain |
Martin Dillon |
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Cr Carmen Houlahan |
Brian Miller |
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Brian Peat |
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IN ATTENDANCE |
Jeanine Benson (Group Manager, Transport), Tom Dyer (Group Manager, 3 Waters), Chris Jones (Contracts Delivery Manager, 3 Waters) and Dr Andrea Farminer (Heritage Advisor)
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Governance Support Officer Wendy Collard
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1.1 Public Forum - Malcolm Anderson and Central Otago Tourism
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Malcolm Anderson was unable to attend the meeting |
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Sergeant Boyd Smart, New Zealand Police provided an update on policing matters within the Board’s area and responded to questions. |
Joy Davis resumed the Chair.
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Moved (Brian Peat/Brian Miller): That the Board:
Confirms the agenda with the following addition:
That an item on a Workshop be added as Item 9a.
Motion carried (MTCB/2020/035) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Brian Peat provided an update to his register of interest.
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Moved (Joy Davis/Dean McAlwee): That the Board:
a) Amends the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (MTCB/2020/036) |
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Moved (Brian Miller/Brian Peat): That the Board:
Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 24 June 2020 as a correct record. Motion carried (MTCB/2020/037) |
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The Heritage Advisor (Dr Andrea Farminer) provided an update on the Dunedin Heritage Fund and Biodiversity Grants and responded to questions.
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The Group Manager, 3 Waters (Tom Dyer) and the Contracts Delivery Manager (Chris Jones) provided an update on the Reid Avenue and Carlyle Road Pump Stations and responded to questions.
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A report from Civic requested that the Board gives consideration to the allocation of its discretionary fund. It noted that annually the Mosgiel-Taieri Community Board allocated funds across two categories – Board initiated projects and community grants. The Board has been allocated $10,000 in the 2020/2021 year. It also noted a carry forward of unspent 2019/2020 from the Mosgiel-Taieri Community Board’s Discretionary Fund was $5,875.27. It also provided copies of the funding applications which have been received for the Board’s consideration. Following discussion, it was agreed that the Board would promote the grants funding from their Discretionary Fund via social media and in The Star newspaper.
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Moved (Dean McAlwee/Martin Dillon): That the Board:
a) Approves that the Mosgiel-Taieri Community Board Discretionary Fund be allocated; 70% for Board Initiated Projects and 30% for Community Grants. Motion carried (MTCB/2020/038)
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Moved (Martin Dillon/Phillipa Bain): That the Board: Approves the funding application from the Mosgiel Taieri Community Patrol and grants $799.80 towards the purchase of waterproof safety over pants.
Motion carried (MTCB/2020/039)
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Joy Davis declared an interest in the Otago Neighbourhood Support funding application and withdrew from the item.
Dean McAlwee assumed the Chair.
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Moved (Dean McAlwee/Brian Miller): That the Board:
a) Lays the funding application from the Otago Neighbourhood Support on the table and requests further financial information. Motion carried (MTCB/2020/040)
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Joy Davis resumed the Chair.
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A report from Civic provided an update on activities relevant to the Board’s area which included: a) Project Fund b) Freedom Camping c) Mosgiel Pool Development d) Mosgiel Memorial Park Playground e) Outram Glen Amenity Project f) Velodrome g) Hagart-Alexander Drive parking h) Proposed Factory/Wingatui Roads Roundabout i) DCC Proposed Speed Limit Bylaw – Amendment 11 j) Mosgiel Bookbus Stops k) Hawk and Hurl, Outram l) Meeting Venue m) Inward correspondence n) Outward correspondence
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Moved (Brian Miller/Dean McAlwee): That the Board: a) Agrees to submit to the DCC Proposed Speed Limit Bylaw- Amendment 11; and b) Authorises Brian Miller to finalise the Board’s submission following feedback from the other Board Members. Motion carried (MTCB/2020/041)
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Moved (Dean McAlwee/Phillipa Bain): That the Board:
a) Agrees not to provide feedback on the Wingatui/Factory Roads roundabout. Motion carried (MTCB/2020/042)
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Moved (Dean McAlwee/Phillipa Bain): That the Board: a) Supports the Outram Hawk and Hurl Event. Motion carried (MTCB/2020/043)
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Moved (Joy Davis/Dean McAlwee): That the Board:
a) Notes the Governance Support Officer’s Report Motion carried (MTCB/2020/044) |
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Moved (Martin Dillon/Phillipa Bain): That the Board: a) Agrees that the Board’s 18 November 2020 meeting will be held in the Mosgiel Coronation Hall. Motion carried (MTCB/2020/045)
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There was a discussion on the format of a Board workshop.
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Moved (Brian Peat/Brian Miller): That the Board:
a) Agrees to hold a workshop with the date to be advised. Motion carried (MTCB/2020/046) |
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Board members provided updates on the following:
1 Keep Dunedin Beautiful (KDB) Phillipa Bain (Board representative) advised that “Trees for Families” was being held on Sunday 6 September 2020.
2 Friends of the Mosgiel Memorial Gardens Phillipa Bain provided an update which included a proposed mailout/letter-drop to residents to establish interest in formation of the “Friends of the Mosgiel Memorial Gardens”.
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Moved (Member Martin Dillon/Deputy Chairperson Dean McAlwee): That the Board:
a) Approves funding of up to $300.00 to cover advertising costs towards the Friends of the Mosgiel Memorial Garden establishment. Motion carried (MTCB/2020/047)
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3 Mosgiel Coronation Hall Dean McAlwee (Board Representative) provided an update which included the loss of revenue that they had due to COVID-19.
4 Mosgiel Business Association (MBA) Joy Davis and Councillor Carmen Houlahan (Board Representative) provided an update on the visits that they had undertaken to local retail businesses. Councillor Houlahan advised that she had contacted Judd de la Roche (Committee Member of MBA) to discuss the MBA holding a ‘Meet and Greet the Mosgiel-Taieri Community Board” evening.
5 Mosgiel Aquatic Project Team Brian Miller (Board Representative) provided an update which included the timeline for the tender processes.
6 Mosgiel and Taieri Emergency Group. Joy Davis advised that the next meeting was being held on 16 August 2020.
7 Outram Emergency Group. Dean McAlwee advised that he had no update.
8 Silverstream Plantings Brian Peat spoke to his report.
9 Social Media Brian Peat spoke to his report and advised that he would like Board Members to provide updates/items to publish to the Board’s Facebook page.
10 Dunedin Tunnel’s Trust The Group Manager, Transport (Jeanine Benson) provided an update.
11 Community Engagement Dean McAlwee provided an update on the community engagement that had been undertaken by Board Members.
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Moved (Joy Davis/Dean McAlwee): That the Board:
a) Notes the Board Updates Motion carried (MTCB/2020/048) |
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A report from the Chairperson provided an update the Board on matters of interest since the previous meeting which included: · Mosgiel Memorial Gardens Playground Upgrade; · Community Assessment Group meeting; and · Council Meeting
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Moved (Joy Davis/Cr Carmen Houlahan): That the Board:
a) Notes the Chairperson’s update Motion carried (MTCB/2020/049) |
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Councillor Carmen Houlahan provided an update on matters of interest: · 3 Waters Reform; · Central City Plan Review process; · COVID-19; and · Coastal Plan
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Moved (Cr Carmen Houlahan/Phillipa Bain): That the Board:
a) Notes the Council Activities Update. Motion carried (MTCB/2020/050) |
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Phillipa Bain requested an update be provided regarding the possibility of CCTV cameras in the playground of the Mosgiel Memorial Gardens.
Brian Miller requested an update on the relocation of the permanent residents at the Mosgiel Caravan Park.
Dean McAlwee requested an update on the Stormwater Management Plan for Outram.
Brian Miller requested an update on the Centre and Carncross Streets extension across the Silverstream to the North Taieri Industrial zone.
Brian Miller requested an update on the drainage plan proposed for the roundabout to be constructed at the intersection of Wingatui and Factory Roads.
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The meeting concluded at 7.55 pm.
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CHAIRPERSON