Otago Peninsula Community Board

MINUTES

 

Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 06 August 2020, commencing at 10:00am

 

PRESENT

 

Chairperson

Paul Pope

 

Deputy Chairperson

Hoani Langsbury

 

Members

Lox Kellas

Graham McArthur

 

Cheryl Neill

Edna Stevenson

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Jeanine Benson, Group Manager Transport; Andrea Farminer, Heritage Advisor; Richard Ewans, Biodiversity Advisor; Kim Everett, Engagement and Communications Advisor – Major Project, Transport Group.

 

Senior Officer                                               Chris Henderson, Group Manager Waste and Environmental Solutions

Governance Support Officer                  Lauren McDonald

 

 

1          Opening

Paul Pope opened the meeting with a reflection on the ongoing impact of Covid-19 on New Zealand and particularly for the State of Victoria, Australia.

2          Public Forum

2.1       Public Forum - NZ Sea Lion Trust update

 

Joydana White provided an update on the completed NZ Sea Lion Trust oral history project “Mum and Matriarch”.  She advised that the project provided a unique record of the history of sea lions on the peninsula and a reflection of how ecology was thought of 30-40 years ago.  She thanked the Board for their funding support to the project.

 

 

2.2       Public Forum - Fulton Hogan

 

Joe Connolly provided an update on the previous six weeks of the Peninsula Connection Project work. He advised that the connection project for section SP8 had received the Civil Contractors NZ Otago Branch Hynds Construction Award 2020 for best project over $5 million.

 

Jeanine Benson, General Manager Transport introduced herself to the Board and gave a brief overview of the role.

 

Kim Everett the Engagement and Communications Advisor – Major Project, Transport Group spoke about the Opening Day for the Vauxhaull to the Cove section of the Peninsula Connection Project to be held on Sunday 6 September 2020.

  

2.3       Public Forum – Pump track, Portobello Domain

 

Stacy Kokua-Butcher and Dan Parker spoke to the Board about the development of a pump track for Portobello and sought the support of the Board and partnership in progressing the project.  They outlined the design plans, community consultation and funding raising underway for the project.  The intent was for the pump track to be a destination facility on the peninsula accessible for all abilities and age groups.

 

The Board agreed for a letter of support for the project to be provided and for the pump track project to the added to the community plan.

 

Moved (Chairperson Paul Pope/Member Lox Kellas):

That the Board:

Extends the public forum.

 

Motion carried

 

2.4       Public Forum – Save the Otago Peninsula Inc (STOP)

 

Moira Parker spoke to the funding application by STOP to be considered by the Board at the meeting and outlined their background as professional ecologists. She provided an overview of the work undertaken by the group to control pest plants and protect native plants on the Otago Peninsula.

3          Apologies

There were no apologies.

4          Confirmation of agenda

 

 

A late item was received for a funding application by the Peninsula Lions Club.

 

 

 

Moved (Chairperson Paul Pope/Deputy Chairperson Hoani Langsbury):

That the Board:

 

Confirms the agenda with the following addition:

 

Otago Peninsula Lions Club funding application

 

Motion carried (OPCB/2020/033)

 

 

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Chairperson Paul Pope/Member Cheryl Neill):

That the Board:

 

a)     Notes if necessary, the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (OPCB/2020/034)

 

6          Confirmation of Minutes

6.1       Otago Peninsula Community Board meeting - 18 June 2020

 

Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:

 

Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 18 June 2020 as a correct record.

Motion carried (OPCB/2020/035)

    

Part A Reports

7          Dunedin Heritage Trust and Biodiversity Funds

 

Andrea Farminer, DCC Heritage Advisor and Richard Ewans, DCC Biodiversity Advisor spoke to the Board about the grant funds available from the respective funds and outlined the eligibility, application process and the online resource information.

 

The Board requested that Peter McGrouther, DCC Asset programme and Project Manager provide an update to the Board on the Tomahawk Gun Emplacement.

 

8         Governance Support Officer's Report

 

A report from Civic provided information on activities relevant to the Board area including:

·         Project Fund - confirmed balance of $13,704.15 as at 1 July 2020.

·         Proposed Speed Limits Bylaw Amendment 11 – Cr Whiley sat back from the item.  Paul Pope advised (as Chairperson) he would arrange for Board members to meet and discuss a submission to the bylaw amendment ahead of the closing date of 20 August 2020.

·         Freedom Camping – Paul Pope confirmed that as Chairperson he would prepare a  Board submission to the Camping Control Bylaw 2015 to reinforce the concerns for freedom camping across the peninsula.

 

Moved (Chairperson Paul Pope/Deputy Chairperson Hoani Langsbury):

That the Board:

 

a)     Notes the Governance Support Officer’s Report

Motion carried (OPCB/2020/036)

 

9          Community Plan 2020-2021

 

The working draft of the Otago Peninsula Community Plan 2020-2021 was discussed and considered for adoption.

Paul Pope advised that the Board’s 2020-2021 Community Plan still had some minor additions and amendments to be made.

 

 

 

Moved (Chairperson Paul Pope/Member Edna Stevenson):

That the Board:

a)    Approves the Otago Peninsula Community Board Community Plan.

b)    That the Community Plan be a standard report item on the Community Board’s agenda as a living document.

Motion carried (OPCB/2020/037)

 

10        Funding Applications

 

Three funding applications were considered for funding

1.         A funding application from the Save the Otago Peninsula Inc (STOP) for $1,734 for to assist with project work for the control of pest plants on the Otago Peninsula.

2          A funding application from OpenArts Inc (Otago Peninsula Artists) for $850.00 to assist with an Art exhibition to be held at the OAS Galleries in the Railway Station, between 4-20 September.

3          A late funding application from Otago Peninsula Lions Club for the amount of $375.00 for a replacement defibrillator battery charge pack.

The balance of project funds available to the Board (as at 6 August 2020) was noted as $13,704.15.

 

 

Hoani Langsbury sat back from discussion and abstained from voting for the funding application from STOP, due to a conflict of interest.

 

 

Moved (Member Lox Kellas/Member Graham McArthur):

That the Board:

 

a)     Approves the funding application from Save the Otago Peninsula Inc (STOP) for the amount of $1734.00 to assist with project work for the control of pest plants on the Otago Peninsula.

b)     Approves the funding application from OpenArt Inc (Otago Peninsula Artists) for the amount of $500.00 in support of the Otago Peninsula Artists exhibition “Let’s Talk Peninsula” and “With Love from the Peninsula”

c)        Approves the funding application from Otago Peninsula Lions Club for the amount of $375.00 for a defibrillator battery charge pack.

 Motion carried (OPCB/2020/038)

 

11        Board Updates

 

Board members provided updates on activities including:

Keep Dunedin Beautiful – Graham McArthur advised:

·         17th annual Trees for Families to take place on Father’s Day (6 September 2020), registrations closed 16 August 2020.

·         Keep Dunedin Beautiful Awards, nomination deadline 9 August 2020.  Board members confirmed their support for Peter Trevathan to be nominated for his work with the Harington Point Gun Emplacement.

·         “Clean up” week 7-13 November to be promoted on the Board’s Facebook page.

·         Mural for the Portobello Boatshed – in collaboration with the Community Board, consultation to be undertaken with the community on what form the mural should take.

Hoani Langsbury left the meeting at 11:33am.

Rural Roads – Lox Kellas advised that corrugation on the Back Bay roads needed addressing.

 

Community Meetings - no meetings advised.

 

 

Edna Stevenson

·         Te Rauone Reserve development proceeding with Fulton Hogan for the carpark, funding provided for fencing to be placed on the edge of the reserve with private landowner.  Plants for the site have been pre-ordered for planting in 2021.

·         Wellers Rock – agreement has been received to lease a portion of the Trust land for boat trailer carparking.

·         Macandrew Bay – a request has been received for shade sails in the playground area.  Edna will follow up with matter with the Residents Association first for funding for the shades.

 

Cheryl Neill

·         Will request that the Transport Team provide children safety signs be placed in the Harwood area due to speed concerns. 

·         Harwood Hall Committee has become an incorporated society.

·         Will place an operational request with DCC for the mowing of the berm between Weir Road and Tidewater Drive.

 

Moved (Chairperson Paul Pope/Cr Andrew Whiley):

That the Board:

 

a)         Notes the Board Updates.

 

Motion carried (OPCB/2020/039)

 

12        Councillor's Update

 

Cr Whiley advised the focus of the Council for the recent meeting rounds had been the adoption of the 2020/2021 Annual Plan and six-monthly reporting on council activities.  He advised that consultation was ongoing on bylaws with hearings scheduled from September through December 2020 for: Traffic and Parking Bylaw; Trading in Public Places Bylaw (including mobile trading); Camping Control Bylaw 2015; Speed Limits Bylaw – Amendment 11; Trade Waste Bylaw and Stormwater Quality Bylaw.

 

He advised he had attended the Smaills Tomahawk Beach Care Trust meeting.

 

 

Moved (Chairperson Paul Pope/Member Edna Stevenson):

That the Board:

 

a)     Notes the report from Cr Whiley.

Motion carried (OPCB/2020/040)

 

13        Chairperson's Report

 

The Chairperson provided an update, including:

·    Camp Street intersection – As part of the subdivision development, work is required on the Portobello Road and Camp Street intersection to ensure a better option for traffic on and off the roadway. Kim Everett, Engagement and Communications Advisor – Major Project, Transport Group has been working on this for conditions for this.

·    Hoopers Inlet – protecting sealions signage.  Ongoing discussions taking place for permanent fencing at the site along with other options.

·    Peninsula Tourism Forum to be held on Tuesday, 1 September at the Portobello Bowling Club Rooms from 10:00am to 1:00pm with Board members requested to attend.

·    Access to and from cycle/footpath – a slight change to bollard placement has been made from 300mm to 1 metre spacing to improve the angle of access to the pathway from the road.

·    Broad Bay – A meeting was held on Sunday 2 August to discuss wider community issues, including: peninsula connection project, bus stops.

·    Closing of beaches - A general discussion was held as a result of comments in the ODT on the closing of beaches for penguin breeding. 

Paul Pope advised that there was a range of things to be discussed with community and the Board on potential closures, enforcement, staff resource required to monitor any beach closures and the rationale around breeding research programme together with the need to identify what beaches were impacted for the penguin breeding programme.

 

 

 

A letter of support was requested by Graeme McArthur from the Otago Peninsula Community Board for the “Signs of the Sea” research proposal for the Lottery Environment and Heritage funding application to the. Information on the research proposal was tabled at the meeting. 

 

A signed letter of support from the Chairperson on behalf of the Board was provided at the meeting for inclusion with the funding application.

 

 

Moved (Chairperson Paul Pope/Member Edna Stevenson):

That the Board:

 

a)     Notes the update from the Chairperson.

Motion carried (OPCB/2020/041)

             

14        items for consideration by the chairperson

There were no items for consideration by the Chairperson advised.

 

 

The meeting concluded at 12:00 noon.

 

 

 

 

..............................................

CHAIRPERSON