Saddle Hill Community Board

MINUTES

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Sunnyvale Sports Complex, Sunnyvale, Dunedin on Thursday 06 August 2020, commencing at 1.00 pm

PRESENT

Chairperson	Scott Weatherall
Deputy Chairperson	Paul Weir
Members	Christina McBratney	Keith McFadyen
	John Moyle	Cr Jules Radich
	Leanne Stenhouse

IN ATTENDANCE

David Bainbridge-Zafar, Group Manager Property and Paul Allen (Emergency Management Officer)

Governance Support Officer                  Lynne Adamson

1          Public Forum

There was no Public Forum.   

2          Apologies

There were no apologies.

3          Confirmation of agenda
	Moved (Scott Weatherall/Christina McBratney): That the Board: Confirms the agenda without addition or alteration. Motion carried

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Scott Weatherall/Christina McBratney):

That the Board:

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

5          Confirmation of Minutes

5.1       Saddle Hill Community Board meeting - 18 June 2020
	Moved (Scott Weatherall/Paul Weir): That the Board: Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 18 June 2020 as a correct record. Motion carried

Reports

6          Civil Defence

Paul Allen (Emergency Management Officer) provided an update on the Community Guide to Emergencies Saddle Hill – Green Island including distribution of the brochures. Mr Allen provided an update on recent events including the COVID-19 community response.  He commented that the need to plan for concurrent occurrences in emergencies had been highlighted  when the storm surge at Brighton occurred during the COVID lockdown. Mr Allen advised that Civil Defence would be at the Green Island Market Day and advised that Sunnyvale Sports Centre had become the civil defence base for the area.

Part A Reports

7          Governance Support Officer's Report
	A report from Civic informed the Saddle Hill Community Board of activities relevant to the Board’s area.
	Moved (Scott Weatherall/Paul Weir): That the Board: a) Notes the Governance Support Officer’s Report. b) Agrees to submit to the DCC Proposed Speed Limit Bylaw – Amendment 11 and agrees that the Board delegate authority to Keith McFadyen and Leanne Stenhouse to finalise the submission. c) Agrees to submit to the Play Space Strategic Plan Survey and agrees that the Board delegate Christina McBratney to complete the survey. Motion carried (SHCB/2020/009)

8          Board Updates
	Board members provided updates on activities undertaken on behalf of the Board or items of interest including: -           Keep Dunedin Beautiful – Trees for Families will be held on Sunday 6 September 2020, members of the public can purchase a tree in remembrance of a loved one. -           Clean up week would be held on 7 – 12 September 2020.  This would be promoted on social media and through the schools.  The Keep Dunedin Beautiful Awards would be held on Tuesday 1 September 2020. -           Coastal Dune Regeneration Programme -           Community Response Plan -           Kaikorai Estuary Car Park -           Chain Hills Cycle Tunnel – a feasibility study was due to be started. -           Scroggs Hill Road – an informal survey of residents on Scroggs Hill Road speed issues had resulted in a preference for signage, electronic boards and more police presence and not the installation of speed bumps.  This information would be forwarded to staff.
	Moved (Scott Weatherall/Paul Weir): That the Board: Notes the Board updates. Motion carried

9          Smooth Hill
	The Group Manager Waste and Environmental Solutions (Chris Henderson) provided an update on Smooth Hill and the Resource Consent process in response to a query from the Board.
	It was noted that Mr Henderson would attend the next Board meeting.

10        Chairperson's Report
	The Chairperson (Scott Weatherall) provided an update on items of interest to the Board which included: · Smooth Hill – Mr Weatherall commented that there had been considerable community feedback on the topic and that this was significant for the Board.  Thanks were extended to the Brighton public; Councillors and staff for their attendance at a recent public meeting. · Annual Plan submission · Transport – the Chair expressed thanks to the transportation team for the work undertaken in the Board area which included pot holes, school signage and the footpath on Blackhead Road. · Parks – the Chair thanked the Parks team for recent work which included the reinstatement of the Travis Memorial Stairs following recent storm damage; trimming of vegetation and playground resurfacing at Brighton.
	Moved (Keith McFadyen/Cr Jules Radich): That the Board: Notes the Chairperson’s Report. Motion carried

11        Councillor Update
	Councillor Jules Radich provided an update on items of interest which included: · Substantial progress on several Saddle Hill Community Board initiatives including the beach access at the Travis Memorial; safety signs; pot holes and the Kaikorai Estuary carpark.  · Tunnel Beach walkway for inclusion in the Long Term Plan. · George Street design work. · Wingatui to Waihola Cycle Trail. · Dunedin Railways · Urban Planning · Smooth Hill · Kaikorai Stream
	Moved (Cr Jules Radich/Scott Weatherall): That the Board: Notes the update from Cr Radich. Motion carried

12        Items for Consideration by the Chair
	The Board would like the following updates for the next meeting: · Brighton Road Laybys · Waldronville to Ocean View Walkway It was noted that Mr McFadyen may be an apology for lateness at the next meeting.

The meeting concluded at 2.30 pm.

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CHAIRPERSON