Strath Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 6 August 2020, commencing at 2.00 pm

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

Mark O'Neill

 

Members

Leeann McLew

 

 

David Frew

 

 

Robin Thomas

 

 

 

IN ATTENDANCE

Tom Dyer (Group Manager 3 Waters)

 

Governance Support Officer                  Jennifer Lapham

 

 

 

1          Public Forum

1.1       Public Forum – Otago Neighbourhood Support

 

Allan Lynch, Middlemarch Police, spoke to the Board regarding the funding application from Otago Neighbourhood Support.  He advised that they were seeking funding to install signage, to deter poachers and trespassers on rural properties and forestry around the district.

1.2       Public Forum - Strath Taieri Historical Society

 

The Chairperson, Barry Williams, withdrew from this item. 

Irene Ramsay spoke on the funding application from the Strath Taieri Historical Society.  She advised that the building is getting flooded due to poor drainage and old guttering.  They are seeking funding to replace the guttering and build new drainage on the east side of the building.   

 

 

1.3       Public Forum - March Creek

 

Norma Emerson spoke to the Board regarding March Creek.  She advised that her restaurant had been flooded during a heavy rain event.  Mrs Emerson advised that the Otago Regional Council had started clearing March Creek however Fish and Game requested them to stop until after spawning season.  She is concerned that one stretch of the creek had not been cleaned and in a heavy rain would flood again. 

 

1.4       Public Forum - Strath Taieri Heritage Park

 

Jacquie Lucas-Prattley and Richard Emerson spoke to the funding application from the Strath Taieri Heritage Park to get the project infrastructure underway.  They advised that the heritage park would be a destination stop on the inland coastal route showcasing Otago Farming heritage.

 

2          Apologies

Apologies were received from Blair Dale and  Cr Mike Lord.

 

Moved (David Frew/Mark O'Neill):

That the Board:

 

Accepts the apologies from Blair Dale and  Cr Mike Lord.

 

             Motion Carried

 

 

3          Confirmation of agenda

 

 

Moved (David Frew/Mark O'Neill):

That the Board:

 

Confirms the agenda without addition or alteration

 

             Motion carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Robin Thomas advised that he was a foundation member of the Strath Taieri Heritage Park and he would withdrew from the discussion on the funding application from the Society.

 

Barry Williams advised that he would withdrew from discussion on the funding application from the Strath Taieri Historical Society.

 

 

Moved (David Frew/Leeann McLew):

That the Board:

 

a)     Amends, the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2020/028)

 

5          Confirmation of Minutes

5.1       Strath Taieri Community Board meeting - 18 June 2020

 

Moved (Robin Thomas/Mark O'Neill):

That the Board:

 

Confirms the public part of the minutes of the Strath Taieri Community Board meeting held on 18 June 2020 as a correct record.

             Motion carried

 

Part A Reports

6          Project Fund Applications and Report Back

 

Consideration was given to the funding applications and the report back from Project Steam.  It was agreed to take the items separately.

 

 

Discussion took place on the application from Otago Neighbourhood Support.

 

 

Moved (Barry Williams/Robin Thomas):

That the Board:

 

a)     Approves the funding of $1,000.00 for Otago Neighbourhood Support towards the installation of signage.

Motion carried (STCB/2020/029)

 

 

Discussion took place on the funding application from the Strath Taieri Heritage Park, regarding the purpose of the funding.  Members commented that they did not want any funding to be used for the purpose of travel, coffees, phone calls etc.

 

Robin Thomas withdrew from the discussion on this item.

 

 

Moved (Mark O'Neill/David Frew):

That the Board:

b)     Approves funding of $2,000.00 for Strath Taieri Heritage Park towards the setting up of the Trust or the development of a website.

Motion carried (STCB/2020/030)

 

 

Consideration was given to the funding application from the Strath Taieri Historical Society for founding towards the replacement of roof guttering. 

 

The Chairperson, Barry Williams withdrew from discussion on this item.

 

 

Moved (Robin Thomas/David Frew):

That the Board:

c)     Approves funding of $5,000.00 for Strath Taieri Historical Society towards the replacement of roof guttering.

Motion carried (STCB/2020/031)

 

 

 

Moved (Ms Leeann McLew/Member David Frew):

That the Board:

d)     Notes the report back from Project Steam.

Motion carried (STCB/2020/032)

 

 

 

7          Community Plan

 

 

Discussion took place on the draft community plan with a number of amendments being made.

 

 

Moved (Mark O'Neill/David Frew):

That the Board:

a)    Approves the Strath Taieri Community Board Community Plan.

Motion carried (STCB/2020/033)

 

8          Governance Support Officers Report

 

In a report the Governance Support Officer provided an update on matters of interest including:

·        Project Fund

·        Speed Limit Bylaw

·        Camping Control Bylaw

 

 

Moved (Robin Thomas/David Frew):

That the Board:

 

a)         Notes the Governance Support Officers Report.

Motion carried

 

 

9          Chairperson's Report

 

The Chairperson provided an update on matters of interest including:

·      March Creek Cleaning – it was noted that to avoid future flooding of the Township it was important that March Creek be cleaned on a regular basis.

 

Moved (Barry Williams/Leeann McLew):

That the Board:

a)         Writes to the Otago Regional Council asking the reason for stopping the cleaning of March Creek, when the work would be started and completed, the fish life in the creek, and a map of the extent of the cleaning.

Motion carried (STCB/2020/034)

 

 

·      General Maintenance – the trees in Cardigan Street are starting to touch the power lines and should be trimmed, the ditch near Sutton on State Highway 87 needs to be cleaned because it tends the flood the road.

·      Sheep Wash Creek –  Requested that the board be advised when the work was signed off.

·         Dunedin Rail – Concern was raised regarding the recent story in the Otago Daily Times that the assets were to be sold, despite assurances to the community that the Taieri Gorge Train was being mothballed and any change would be discussed with the Community.

 

Moved (Barry Williams/Robin Thomas):

That the Board:

a)         Requests that the Council consult with the Community Board prior to any decision being made in regards to the future of Dunedin Rail.

Motion carried (STCB/2020/035)

 

·      Middlemarch Website – Concern was raised regarding the website which states that the Community Board is responsible for the site.  The current administrator of the site was working with other members of the community to upgrade the site.

 

Moved (Robin Thomas/Leeann McLew):

That the Board:

a)      Requests that the Administrator removes the  reference to the Community Board, on the website.

Motion carried (STCB/2020/036)

 

 

 

 

 

10        Notification of Items for Consideration by the Chairperson

 

 

There were no items notified.

 

 

 

 

 

 

The meeting concluded at 3.37 pm.

 

 

 

 

 

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C H A I R P E R S O N