Waikouaiti Coast Community Board
MINUTES
Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Wednesday 12 August 2020, commencing at 5.30 pm.
PRESENT
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Chairperson |
Alasdair Morrison |
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Deputy Chairperson |
Geraldine Tait |
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Members |
Andy Barratt |
Sonya Billyard |
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Mandy Mayhem-Bullock |
Cr Jim O'Malley |
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IN ATTENDANCE |
Nick Dixon (Group Manager Ara Toi), Tom Simons-Smith (Coastal Specialist) |
Governance Support Officer Lauren McDonald
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1.1 Public Forum - Moana Gow Pool
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Tony Parata, Chairperson of the Moana Gow Trust, was not in attendance due to the Covid-19 level change. |
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An apology was received from Mark Brown.
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Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board:
Accepts the apology from Mark Brown.
Motion carried (WC/2020/033) |
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Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board:
Confirms the agenda without addition or alteration.
Motion carried (WC/2020/034) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (WC/2020/035) |
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Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board:
Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 17 June 2020 as a correct record. Motion carried (WC/2020/036) |
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The report provided details of activities relevant to the Board’s area including: · Project Fund – Balance of funds available noted as $10,259.00. · Funding Report from POWA (Progress of Waikouaiti Area). · Camping Control Bylaw 2015 - It was agreed that the Board would provide a submission and that Alasdair Morrison (as Chairperson) would co-ordinate the submission detail, including to endorse the Thomas Burns site as a permanent site, to request more sites be considered by Council, and request a management policy be developed for the Warrington site. · DCC Proposed Speed Limit Bylaw – Amendment 11 - It was agreed that the Board would provide a submission which would include the Board’s agreement to the 60km speed limit change for Mount Cargill Road, Green Road and Shortcut Road. In addition to the submission consideration of speed limit changes by Council for the following roads: · Waikouaiti – Edinburgh, Beach and Henry Streets, Matanaka Drive · Karitane – Coast Road (for all of the village), the area of the five connecting roads and the Scarp Street/Coast Road intersection. · Seacliff – Kilgour Street, intersection of Coast Road and Russell Road (the entrance to the Truby King Reserve). · Warrington – all roads within the built-up part of the village, Reservoir Road · Waitati/Doctors Point/Orokonui – All roads within the built-up area of the village · Evansdale/Pine Hill – the roads off SH1, being Double Hill, Manse and Waitati Valley Road. · Maintenance of the spray area at Waikouaiti Wastewater Treatment Plant Alasdair Morrison advised that the 3 Waters team would be taking responsibility for this area. |
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Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board:
a) Notes the Governance Support Officer’s Report. b) Notes the funding report from POWA (Progress of Waikouaiti Area). c) Submits to the Camping Control Bylaw 2015 and agrees that the Board delegate authority to the Board Chairperson to finalise the submission. d) Submits to the DCC Proposed Speed Limit Bylaw – Amendment 11 and agrees that the Board delegate authority to the Board Chairperson to finalise the submission. Motion carried (WC/2020/037) |
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The report provided a copy of the funding application received for the Board’s consideration and confirmed the balance of funds available to the Board for allocation was $10,259.00 as at 1 July 2020. Chairperson, Alasdair Morrison and Board member Mandy Mayhem-Bullock declared a conflict of interest with the Waitati Hall Society Inc funding application and withdrew from the item. Geraldine Tait chaired the meeting while this application was consideration. The Waitati Hall Society Inc requested $750.00 to have a mural painted onto the side of the Waitati Hall. |
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Moved (Cr Jim O'Malley/Andy Barratt): That the Board:
a) Approves the funding application from the Waitati Hall Society Inc $750.00 to have a mural painted onto the side of the Waitati Hall. Motion carried (WC/2020/038)
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Alasdair Morrison resumed the Chair. Waiputai (Blueskin Bay) Trust Board member Geraldine Tait declared a conflict of interest and sat back from discussion of the application. The Waiputai (Blueskin Bay) Trust requested $1,670.00 for seed funding. A suggestion was made for the report to be left to lie on the table until the DCC registration of interest for lease on the site had been decided. |
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Moved (Cr Jim O'Malley/Andy Barratt): That the Board:
a) Lies the funding application on the table from the Waiputai (Blueskin Bay) Trust until the Waikouaiti Coast Community Board meeting of 18 November 2020 when the outcome of the DCC lease grant and the Trust legal structure is known. b) Provides a letter of support to the Waiputai (Blueskin Bay) Trust on the formation and concept of the proposed community in Warrington and acknowledging the favourable consideration by the Board of an application from the Trust once a building lease is secured. Motion carried (WC/2020/039) |
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Community Plan 2020/21 - Alasdair Morrison spoke to the new format and content of the plan and that the plan was able to be reviewed and updated at each Community Board meeting. Discussion was held on engagement with Kati Huirapa ki Puketeraki. It was noted that the plan should highlight Kai Tahu and mana whenua history of the board’s area. Action: Andy Barratt will co-ordinate and update he current Maori history information in the community plan. Nick Dixon was requested to check if an LTP workshop date had been set with community boards.
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Moved (Mandy Mayhem-Bullock/Andy Barratt): That the Board:
a) Notes the Chairperson’s report. b) Adopts the Waikouaiti Coast Community Board Community Plan for 2020-2021. c) Agrees that the Community Plan 2020-2021 become a standard agenda item for each Board meeting. Motion carried (WC/2020/040) |
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Board members provided an update on activities, which included:
Keep Dunedin Beautiful (KDB) Mandy Mayhem-Bullock spoke to the written report provided with the agenda, including her nominations for consideration for the Keep Dunedin Beautiful Awards.
Beaches and Reserves Alasdair Morrison advised that a working party has been confirmed as up and running and the Warrington signage had been completed.
Truby King Recreation Reserve Committee Public consultation commenced on 10 August. Volunteer workers have been approved and are following Health and Safety protocols. It was confirmed that once the management plan was adopted by Council it would be included in the LTP.
Local Government New Zealand Zone 6 Community Board Committee Mandy Mayhem-Bullock advised that the Zone 6 meeting had been cancelled. She advised the LGNZ Community Board Conference was scheduled for 22-24 April 2021 in Gore and outlined the intended conference topics and visit schedule.
Recreational Working Group Mandy Mayhem-Bullock provided an update on the Coastal Communities Cycleway Connection, including: · Spoken with the amenities group on the costs of boardwalks on the cycleway · Public meetings scheduled for 7 and 10 September for the formation of a working party, ORC Chairperson Andrew Noone and DCC Cr Rachel Elder have confirmed their attendance. Cr O’Malley spoke to process of the cycleway being approved under the Regional Land Transport Plan.
A suggestion was made for Mandy to contact recreational cycle groups such as SPOKE for lobbying support for the cycleway.
Waikouaiti beachfront damage Alasdair Morrison tabled photos of damage made by 4WD vehicles and motorbikes. He advised that DCC Parks and Recreation staff would be recording the damage via drone and will check the legality of what action can be taken.
Action: Sonya Billyard will add the photos to the Board’s Facebook page to raise awareness of the issue in the community. |
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Moved (Alasdair Morrison/Sonya Billyard): That the Board:
a) Notes the updates. Motion carried (WC/2020/041) |
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Councillor O’Malley provided a verbal update on: · Regional Land Transport Plan meeting scheduled for 14 August 2020. It is intended that the consultation document would be available for public submission in January/February 2021. · 3 Waters Reform
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Moved (Cr Jim O'Malley/Alasdair Morrison): That the Board:
a) Notes the update. Motion carried (WC/2020/042) |
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There were no items for consideration by the Chairperson. |
The meeting concluded at 8:35pm.
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CHAIRPERSON