West Harbour Community Board



Minutes of an ordinary meeting of the West Harbour Community Board held in the Pioneer Hall, Port Chalmers on Wednesday 12 August 2020, commencing at 5.30 pm





Francisca Griffin


Deputy Chairperson

Trevor Johnson



Duncan Eddy

Angela McErlane


Jacqueline Ruston

Jan Tucker


Cr Steve Walker





Adrian Blair (Group Manager Customer and Regulatory Services), Robert West (Acting General Manager City Services) and Alan Worthington (Resource Consent Manager)


Governance Support Officer                  Jennifer Lapham




1          Public Forum

1.1       Public Forum – Harbourside Junior Football Club


Tim Cook, Harbourside Junior Football Club spoke in support of the funding application from the Harbourside Junior Football Club.  The club has approximately 65 children.  He advised that they are seeking to purchase new footballs for the children to use.



1.2       Public Forum – Ravensbourne School


Ravensbourne School advised they would withdraw their funding application and present it to the next meeting.



1.3       Public Forum - Judy Southworth


Judy Southworth requested that the Board work towards establishing a dog park in the West Harbour area.  She advised there were 929 dogs between Ravensbourne and Port Chalmers and no area where they could roam freely.



1.4       Public Forum – Wendy Currie


Wendy Currie advised that she had started a petition because she was concerned that some residents wanted to close Peninsula Beach Road to traffic.  She advised that over 1200 people had voted to keep Peninsula Beach Road open.  Ms Currie made a number of suggestions to improve the safety of the road for all users. 



1.5       Public Forum – John Holmes


John Holmes spoke to the Board regarding safety on Peninsula Beach Road.  He advised that he would like speed humps installed to help slow down the traffic. 



1.6       Public Forum - Stefan Roesch


Stefan Roesch did not attend the meeting.


2          Apologies

There were no apologies received.



3          Confirmation of agenda



Moved (Francisca Griffin/Trevor Johnson):

That the Board:


Confirms the agenda with the following additions and deletions:

a)         Addition of an update regarding the storage of ammonium nitrate storage at Sawyers Bay as item 5a.

b)        Addition of the Council Activities Report to become item 10 a

c)         Removal of the funding application from the Ravensbourne School.

Motion carried



4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.




Moved (Trevor Johnson/Cr Steve Walker):

That the Board:


a)     Notes the Elected Members' Interest Register;

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2020/026)


5          Confirmation of Minutes

5.1       West Harbour Community Board meeting - 24 June 2020


Moved (Francisca Griffin/Angela McErlane):

That the Board:


Confirms the public part of the minutes of the West Harbour Community Board meeting held on 24 June 2020 as a correct record.

 Motion carried (WHCB/2020/027)


Part A Reports

5a       Storage of Chemicals at Sawyers Bay



Robert West, (Acting General Manager City Services) and Alan Worthington (Resource Consents Manger) provided an overview of the history of the storage of ammonium nitrate at Sawyers Bay, and provided an update on the proposed removal of the substance.


In discussing the matter, members raised the issues of resource consents and the of security of the site. 



Moved (Francisca Griffin/Angela McErlane):

That the Board:

a)         Note the update and request an update at the next board meeting.

Motion carried (WHCB/2020/028)


6          Governance Support Officers Report


In a report the Governance Support Officer provided an update on activities relevant to the Board area including:

·        Project Fund

·        Speed Limit Bylaw

·        Freedom Camping


Leigh McKenzie, Waste Minimisation Officer, was unable to attend the meeting and it was agreed that the discussion on Junk to Joy Community Event would be held over to the next board meeting.



Moved (Cr Steve Walker/Jan Tucker):

That the Board:


a)     Notes the Governance Support Officers Report.

                         Motion carried


7          Project Fund Applications


Consideration was given to the funding applications received.  It was agreed to take the separately.



An application was received from St Leonards School for funding of $1075.00 towards the purchase of decodable reading books.  In discussing the request members considered the decodable reading books should be provided by the Ministry of Education.



Moved (Trevor Johnson/Cr Steve Walker):

That the Board:


a)        Declines the funding application from St Leonards School.

Motion carried (WHCB/2020/029)


An application was received from Harbourside Junior Football Club for funding $500 for footballs and football bags.

Duncan Eddy withdrew from meeting for this item.


Moved (Trevor Johnson/Angela McErlane):

That the Board:

b)     Approves a grant of $500 to Harbourside Junior Football Club for the purchase of footballs.

Motion carried (WHCB/2020/030)


8          Draft West Harbour Long Term Community Plan 2018 - 28



Discussion took place on the draft Community Plan.  Members noted that it would be considered at each meeting to allow any changes to be made.





Moved (Trevor Johnson/Cr Steve Walker):

That the Board:


             Adopts the Long Term Community Plan.


                         Motion carried



9         Board Representation And areas of responsibility


Members provided an update on activities as follows:


a)        Port Noise Liaison Committee


            Jacque Ruston provided an update on the activities of the Committee.


b)        Ravensdown Community Liaison Group


             Trevor Johnson advised that there was nothing to report for this meeting.


d)        Keep Dunedin Beautiful

Duncan Eddy asked that the activities of Keep Dunedin Beautiful were slowly increasing since Alert Levels had change for COVID-19.


He also provided an update on the resolutions passed at the last meeting regarding, cigarette butt rubbish bins and stormwater filters.  It was noted that staff were not in favour of the filters as it was believed to be an educational matter. 


d)        Policing Issues


Jan Tucker suggested this item should be removed, as the issues had been resolved.

e)         Vision Port Chalmers

Jan Tucker advised that the AGM had been held and provided an update on activities of the group.

f)          Access Radio – Francisca Griffin

Francisca Griffin advised that she had sent out links to the members of the broadcasts.

g)        Social Media and Communication

Francisca Griffin advised the page had 754 followers and was working well.

h)        Community Awards – Ange McErlane

Ange McErlane advised that the date for the Community Awards function was to be held on 18 October at 5.30 pm.   Nominations would close on 27 September. 





Moved (Francisca Griffin/Jan Tucker):

That the Board:

             Allocates $600 for the Community awards.


Motion carried (WHCB/2020/031)



i)          Albertson Avenue Beautification Project

Francisca Griffin advised that mulch had been delivered and volunteers had been helping with the garden.



j)          Aramoana Liaison

Jan Tucker advised that there was concern regarding the drainage on the Domain Grounds.  They were hoping to build a playground, but until the drainage in the reserve wass fixed the work could not go ahead.


10        Chairperson's Report


The Chairperson provided an update on matters of interest including:

· Know Your Neighbours Document – tabled a document and suggested this should be inserted into the Rothsay News.

· Port Otago Update – updated on activities of Port Otago.



Moved (Cr Steve Walker/Trevor Johnson):

That the Board:


a)     Notes the Chairperson’s Report.

                         Motion Carried


10a     Council Activities



Cr Steve Walker advised that the applications for the Chief Executive Officer’s position had closed and there were a number of workshops being held in relation to the 10 year plan.



Moved (Francisca Griffin/Angela McErlane):

That the Board:

a)     Notes the Council Activities Report.

                         Motion Carried


11        Notification of Items for Consideration by the Chairperson



Jacque Ruston advised that she would have an item for the next meeting on using public space at the bottom of George Street. 


Information regarding the replacement of the Stevenson Avenue bus shelter was requested


Jan Tucker asked when the trees outside the Town Hall were being replaced.







The meeting concluded at 7.25 pm .