Otago Peninsula Community Board



Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 24 September 2020, commencing at 10:00am.





Paul Pope


Deputy Chairperson

Hoani Langsbury



Lox Kellas

Graham McArthur


Cheryl Neill

Edna Stevenson


Cr Andrew Whiley




Chris Henderson, Group Manager Waste and Environmental Solutions


Governance Support Officer                  Lauren McDonald



1          Opening

Paul Pope opened with a reflection on the return to Covid-19 response Alert Level 1 (with the exception of Auckland City).

2          Public Forum

2.2       Public Forum presentation - Feedback from local school pupils


Representatives from the peninsula based primary schools (Portobello, Macandrew Bay and Broad Bay) spoke on their perspective for local environment issues, road safety, and community facilities on the Peninsula.  The pupils offered suggestions for solving some of the problems they identified and improvements to facilities to benefit the community as a whole.



2.1       Public Forum – Funding application Quarantine Island


Kristen Bracey from the Quarantine Island Kamau Taurua Community Trust spoke in support of the funding application for consideration by the Board.


3          Apologies

There were no apologies


4          Confirmation of agenda



Moved (Chairperson Paul Pope/ Hoani Langsbury):

That the Board:


Confirms the agenda without addition or alteration.


Motion carried (OPCB/2020/042)


5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


Lox Kellas, Hoani Langsbury and Edna Stevenson advised of declarations of interest to be added to the register as:

·         Lox Kellas advised he is no longer an executive of the Coastguard but remains a member and is the District Vice President of the Otago Southland Returned Services Association

·         Edna Stevenson reaffirmed she is a member of the Portobello Bowling Club and President of the Portobello Library

·         Hoani Langsbury confirmed he is a Trustee of Predator Free Dunedin



Moved (Chairperson Paul Pope/ Cheryl Neill):

That the Board:


a)     Amends the Elected Members' Interest Register; and

b)     Amends the proposed management plan for Elected Members' Interests.

Motion carried (OPCB/2020/043)


6          Confirmation of Minutes

6.1       Otago Peninsula Community Board meeting - 6 August 2020


Moved (Graham McArthur/Edna Stevenson):

That the Board:


Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 6 August 2020 as a correct record with the following corrections:

a)       That Stacey Kokua-Butcher and Dan Parker spoke about the Pump Track project at the Public Forum.

b)      That the Te Rauone Reserve carpark is yet to be completed.


Motion carried (OPCB/2020/044)


Part A Reports

7          OPCB Submission to the DCC Speed Bylaw Review


A copy of the Otago Peninsula Community Board submission to the DCC’s Speed Review Bylaw was provided to the Board for their ratification.


Cr Whiley sat back from the item.



Moved (Chairperson Paul Pope/Hoani Langsbury):

That the Board:


Ratifies retrospectively the submission from the Otago Peninsula Community Board to the DCC Speed Bylaw Review – Amendment 11.

             Motion carried (OPCB/2020/045)


8          Governance Support Officer's Report


A report from Civic outlined activities relevant to the Board area.  The balance of the Board’s Project Fund was confirmed as $11,096.15.  Updates were received on:

·         The Macandrew Bay pontoon was installed on 23 September 2020

·         Tomahawk gun emplacements work due to commence September/October 2020

·         Ocean Grove pavilion changing rooms have been repaired


Moved (Chairperson Paul Pope/Member Graham McArthur):

That the Board:


Notes the Governance Support Officer’s Report.

         Motion carried (OPCB/2020/046)


9          Funding Application


The Quarantine Island Kamau Taurua Community (QIKTC) funding application sought the amount of $1,340.00 to assist with purchase of interlinked smoke alarms (between the three buildings on the island) and a fire fighting fitting to the water tank to allow easy access to water in the event of a fire.


Kristen Bracey, QIKTC Treasurer spoke to the funding application and outlined the fund raising activities run by the Trust to keep the available facilities at Quarantine Island running.



Moved (Member Lox Kellas/Member Graham McArthur):

That the Board:


Approves the funding application from the Quarantine Island Kamau Taurua Community for the amount of $1340.00

Motion carried (OPCB/2020/047)



Cape Saunders Emergency Buoy and Signage (Community Board project)


Paul Pope raised the matter of the Board undertaking a project to initiate repairs and new equipment and effective signage for Cape Saunders emergency buoy.



Lox Kellas agreed to manage the project on behalf of the Board.



Moved (Chairperson Paul Pope/Graham McArthur):

That the Board:


Approves the amount of $500.00 for the Board initiated project to repair of the Cape Saunders emergency buoy and signage.

Motion carried (OPCB/2020/048)


10        Community Plan 2020-2021


The revised Community Plan 2020-21 (as at 21 September) was tabled for review and endorsement by the Board.


Discussion was held on the projects and priorities to the Community Plan.  Members were asked to provide any additions to the Chairperson, ahead of the next board meeting on 12 November 2020.



Moved (Chairperson Paul Pope/Member Edna Stevenson):

That the Board:


Endorses the amendments and additions to the Community Plan 2020-21.


Motion carried (OPCB/2020/049)


11        Board Updates


Board members provided updates on activities, which included:


Keep Dunedin Beautiful (KDB)

Graham McArthur updated on:

·         New mural for the Portobello boatshed

·         Trees for Families event was successful with good numbers attending.

·         Keep Dunedin Beautiful AGM scheduled for on 5 October 2020

·         KDB Awards to be held on 13 October 2020  

Discussion was held on the raising the awareness of plastic and cigarette butt pollution entering the harbour.  Graham and Cheryl to raise awareness through KDB with the peninsula schools.


Rural Roads

Lox Kellas advised the peninsula roads with the Group Manager Transport, Jeanine Benson and highlighted road condition issues such as Hoopers Inlet and slumping.


Civil Defence/Community Response Planning

Lox Kellas is arranging the delivery of the Civil Defence Emergency Management response booklets to all peninsula households and laminated copies of emergency response information at community venues by the end of September.


Te Rauone Reserve

Edna Stevenson confirmed:

·         New signboards in place at the reserve entrance to display updates 

·         Work on the carpark by Fulton Hogan is due to commence September/October

·         Expressions of Interest to be reissued for the artwork for the entrance to the reserve.


Harington Point Battery

Lox Kellas advised that a meeting of stakeholders is scheduled, and a meeting notice would be issued.


Wellers Rock carpark

Edna Stevenson advised that negotiations for the lease were ongoing and that it was hoped the carpark would be ready for the 2020-21 summer season.


Members requested an update from Transport on:

·         The board’s request for provision of an allocated parking space for the public water tap users at Portobello

·         Additional “Slow down Children” speed signs to be erected at Harwood (as only one sign has been placed to date) given the population of the community, no footpaths and lack of demarcation lines to distinguish between road and walkway


The Otago Peninsula Biodiversity Group requested a letter of support from the Board for the group to occupy the building left vacant by the Happy Hens business at Portobello.  Paul Pope advised he would action this as Chair.



Moved (Chairperson Paul Pope/Hoani Langsbury):

That the Board:


Notes the Board Updates.

Motion carried (OPCB/2020/050)


12        Councillor's Update



A verbal update was proved by Cr Whiley on:

·         Freedom Camping end of season report and visitors survey was received by Council and that the Thomas Burns carpark capacity would be increased for the 2020-21 season.

·         Community and Culture Committee appointments - Councillors Carmen Houlahan and Jules Radich have been appointed as the DCC representatives on the Hapori Māori Innovation and Development Funding Panel and Councillor Marie Laufiso has been appointed as the DCC representative on the Pasifika Communities Innovation and Development Fund.

·         Dunedin sports and facilities review underway.



Moved (Chairperson Paul Pope/Graham McArthur):

That the Board:


Notes the report from Cr Whiley.

Motion carried (OPCB/2020/051)


13        Chairperson's Report


Paul Pope provided a verbal update on the following matters:


·    Hoopers Inlet – Paul has met with DCC staff for a fencing solution for the protection of the sealions at Hoopers Inlet.

·    Peninsula Tourism Forum date confirmed as Tuesday 6 October at 10:00am at the Portobello Bowling Club.

·    Peninsula Connection – postponement of the official opening of Section 2, will now be Sunday 11 October.

·    Matariki Street bus stop – it has been confirmed that the lighting to remain in place.

·    Tracks signage update (Maori/English signage) – Paul advised that the Rūnaka were pleased to see a signage update is underway.

·    Electronic 4G live bus signage at Macandrew Bay, which is the first community in Dunedin to have live updates on bus services.

·    Broad Bay connection redesign – the proposed layout plan was provided to members at meeting.

·    Maintenance of shared path (sweeping of cycleway and footpath of gravel) - Edna Stevenson to draft up an email for the Chair to send to the DCC Group Transport Manager to clarify what service/maintenance is in place for the shared path.

·    Beaconsfield Rd Bus stop lighting (to be followed up with ORC)

·    Beaconsfield Rd – reinstatement of footpath, following fibre optic cable install by contractor (Paul will follow up with Transport on the lighting and footpath)


·         Tomahawk carpark: signage, DoC kiosk, bins and seating to be installed shortly.  Nichols Landscaping for planting beds and plant species to be installed.  An art piece has been selected for the entranceway.

·         Macandrew Bay Hall and public toilets – concern was raised on the state of repair and cleanliness.  Edna Stevenson to draft an email for the Chair to send to Maria Sleeman, Community and Civic Property Officer, requesting an upgrade of the facilities and improved cleaning.


Moved (Chairperson Paul Pope/Cr Andrew Whiley):

That the Board:


Notes the update from the Chairperson.

            Motion carried (OPCB/2020/052)


14        Items for Consideration by the Chairperson



Public toilets for the peninsula to be included as an agenda item for the next meeting.



The meeting concluded at 12:08 pm.