Minutes of Planning and Environment Committee

Planning and Environment Committee

MINUTES

Minutes of an ordinary meeting of the Planning and Environment Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 22 September 2020, commencing at 1:46pm.

PRESENT

Chairperson	Cr David Benson-Pope

Deputy Chairperson	Cr Sophie Barker	Cr Steve Walker
Members	Cr Rachel Elder	Cr Christine Garey
	Cr Doug Hall	Mayor Aaron Hawkins
	Cr Carmen Houlahan	Cr Marie Laufiso
	Cr Mike Lord	Cr Jim O'Malley
	Cr Jules Radich	Cr Chris Staynes
	Cr Lee Vandervis	Cr Andrew Whiley

IN ATTENDANCE

Robert West, Acting GM City Services; Anna Johnson, City Development Manager; Emma Christmas, Senior Planner; Ros MacGill, Manager Compliance Solutions; Peter Hanlin, Team Leader – Animal Services Scott MacLean, Acting Group Manager Parks and Recreation; Ashley Reid, Parks and Recreation Planner; Nicola Pinfold, Group Manager Community and Planning; Clare Sullivan, Team Leader Civic; Simon Pickford, GM Community Services; Simon Drew, GM Infrastructure Services

Governance Support Officer Lauren McDonald

1 Public Forum

1.1 North East Valley Primary School

North East Valley Primary School pupils Rae and Te Atua along with their teacher Kaitrin McMullan spoke on their school project, studying the environmental impacts of polystyrene packaging. The students read two poems and provided some of the key facts on the impact of polystyrene on the environment. They presented councillors with a planter box made from polystyrene packaging. They also offered some solutions to reduce the amount of polystyrene used, including a Council ban on its use and inclusion of polystyrene in recycling material collections.

The students and Ms McMullan responded to questions from councillors.

2 Apologies

There were no apologies.

3 Confirmation of agenda

Moved (Chairperson David Benson-Pope/Mayor Aaron Hawkins):

That the Committee:

Confirms the agenda with the following addition and amendment:

In regard to standing order 21.1, that standing order 21.4 Option C be adopted in relation to moving and seconding and speaking to amendments.

Item 7 - Update on the Variation 2 to the 2GP to be taken as the first report of the meeting.

Motion carried (PLA/2020/021)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Chairperson David Benson-Pope/Cr Chris Staynes):

That the Committee:

a) Notes the Elected Members' Interest Register; and

b) Notes the proposed management plan for Elected Members' Interests.

Motion carried (PLA/2020/022)

Part A Reports

7 Update on Variation 2 to the 2GP

Cr Hall withdrew from the item.

A report from Community and Planning and City Development provided an update to the Committee on the revised notification date for Variation 2 to the 2GP of 3 February 2021.

City Development Manager, Anna Johnson and Senior Planner, Emma Christmas spoke to the report and responded to questions.

Cr Doug Hall left the meeting at 02:38 p.m. and returned to the meeting at 02:41 p.m.

Moved (Chairperson David Benson-Pope/Cr Mike Lord):

That the Committee:

a) Notes that the notification date of Variation 2 to the 2GP will be 3 February 2021.

Motion carried (PLA/2020/023)

5 Animal Services Annual Report to the Department of Internal Affairs

A report from Customer and Regulatory Services to the Department of Internal Affairs outlined the operations of the Dunedin City Council’s Animal Services Unit for the year ending 30 June 2020.

Moved (Mayor Aaron Hawkins/Cr Rachel Elder):

That the Committee:

a) Notes the Animal Services annual report to the Department of Internal Affairs.

Motion carried (PLA/2020/024)

6 Review of the Truby King Recreation Reserve Management Plan 1998
	A report from Parks and Recreation sought approval to commence the public consultation process required by section 41(6) of the Reserves Act 1977. The report also sought approval of the Statement of Proposal to replace the original 1998 plan with the proposed Draft Truby King Reserve Management Plan (the Draft Plan).
	Acting Group Manager Parks and Recreation, Scott MacLean and Parks and Recreation Planner, Ashley Reid spoke to the report and responded to questions.
	Moved (Cr Steve Walker/Cr Marie Laufiso): That the Committee: a) Approves the Statement of Proposal, Draft Truby King Reserve Management Plan and Public Submission Form and the commencement of the public consultation process required by section 41(6) of the Reserves Act 1977. b) Notes that the Hearings Committee will hear submissions and, following the hearing of submissions, will make a recommendation to the Planning and Environment Committee under a covering report from staff. If there are no requests to be heard, then staff will report back directly to the Planning and Environment Committee on the outcome of the public consultation. c) Notes that the Chairperson of the Hearings Committee may appoint members if required. Motion carried (PLA/2020/025)

8 Planning and Environment Committee Forward Work Programme

A report from Civic provided the updated forward work programme for the 2020-2021 year.

Moved (Chairperson David Benson-Pope/Cr Chris Staynes):

That the Committee:

a) Notes the Planning and Environment Committee forward work programme.

Motion carried (PLA/2020/026)

9 Actions from resolutions of Planning and Environment Committee meetings

A report from Civic detailed the open and completed actions from resolutions of Planning and Environment Committee meetings from the start of the current triennium (October 2019).

Moved (Chairperson David Benson-Pope/Cr Marie Laufiso):

That the Committee:

a) Notes the Open and Completed Actions from resolutions of Planning and Environment Committee meetings.

Motion carried (PLA/2020/027)

10 Items for Consideration by the Chair

There were no items for consideration by the Chair.

The meeting concluded at 3:07pm.

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CHAIRPERSON