Saddle Hill Community Board

MINUTES

 

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Thursday 24 September 2020, commencing at 1.02 pm

 

 

Chairperson

Scott Weatherall

 

Deputy Chairperson

Paul Weir

 

 

Members

Christina McBratney

John Moyle

 

Cr Jules Radich

Leanne Stenhouse

 

 

IN ATTENDANCE

David Bainbridge-Zafar (Group Manager Property)

 

Governance Support Officer                  Lynne Adamson

 

 

 

1          Public Forum

1.1       Public Forum – Otokia Creek and Marsh Habitat Trust

 

Simon Laing, Viktoria Kahui and Andy Hutcheon spoke in support of the late funding application from the Otokia Creek and Marsh Habitat Trust.  They spoke in support of the funding application being considered and commented on the background of the trust and their application to purchase native plants for replanting along the creek and marsh.  

 

 

1.2       Public Forum – Various Items

 

Brian Cashmere spoke of various concerns which included the Jeffcoates Road Bridge, Canberra Place Reserve, Friendship Drive intersection with Brighton Road; the tracks around the Beachlands Speedway and the Green Island Memorial Gardens.

Mr Cashmere commented that the lighting and visibility of the Jeffcoates Road Bridge was a safety issue at night and requested that this be assessed.  Mr Cashmere spoke of the positive response and usage of the tracks which had been formed around the Beachlands Speedway, however lack of signage made it easy to get lost. 

Mr Cashmere advised that the corner of Friendship Drive and Brighton Road needed to be repaired.  Currently vehicles had to navigate out into Brighton Road when turning into Friendship Drive.  With the speedway season about to begin, Mr Cashmere was concerned with the safety issues of the intersection.

  

 

2          Apologies

Moved (Scott Weatherall/ Paul Weir):

That the Board:

 

Accepts the apology from Keith McFadyen.

 

Motion carried

 

 

3          Confirmation of agenda

 

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

 

Confirms the agenda with the following addition and alteration:

 

That the late funding application from Otokia Creek and Marsh Habitat Trust be accepted due to the timing of the plant sale.

 

That Item 7 – Smooth Hill be taken after Item 12 due to a prior commitment for     the staff member concerned.

 

Motion carried

 

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Scott Weatherall/Leanne Stenhouse):

That the Board:

 

a)     Notes the Elected Members' Interest Register and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

 

5          Confirmation of Minutes

5.1       Saddle Hill Community Board meeting - 6 August 2020

 

Moved (Scott Weatherall/Paul Weir):

That the Board:

 

Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 06 August 2020 as a correct record.

Motion carried

   

Reports

6          Greater Green Island Update

 

The Board noted the written update provided by Larna McCarthy on Greater Green Island.

 

 

8          Funding Application

 

The Board considered funding applications from Positive Planting and the Ōtokia Creek and Marsh Habitat Trust.

Positive Planting requested $500.00 towards the cost of purchasing native trees, bushes and shrubs to improve and enhance the safety of whenua and wildlife at the Brighton Domain. 

 

Moved (John Moyle/Paul Weir):

That the Board:

 

a)     Approves the funding application for $500.00 from Positive Planting towards the cost of planting at the Brighton Domain.

b)     Notes that should the application be approved, it would be subject to approval on the proposed plant list and the signing of a volunteer agreement.

Motion carried (SHCB/2020/010)

 

 

The Ōtokia Creek and Marsh Habitat Trust requested $500.00 towards the purchase of native plants from a one day sale at the Yellow Eyed Penguin Trust for replanting along the creek and Marsh.

 

 

Moved (Leanne Stenhouse/John Moyle):

That the Board:

a)       Approves the funding application for $500.00 from Ōtokia Creek and Marsh Habitat Trust towards the purchase of native plants from the Yellow Eyed Penguin Trust for replanting along the Ōtokia Creek and Marsh.

Motion carried (SHCB/2020/011)

 

9          Governance Support Officer's Report

 

A report from Civic provided updates of activities relevant to the Board’s area which included:

a)         Project Fund

b)        Speed Limit Bylaw Submission

c)         Play Space Strategic Plan Survey

d)        Transportation Updates – the Board requested updates on:

             Seaview Road/Scroggs Hill Road intersection

             Brighton Road (Westwood to Ocean View) – a safety assessment for pedestrians, cyclists and horse riders.

             Scroggs Hill Road safety – strategies to manage the safety of Scroggs Hill Road.

e)        Parks and Reserves Updates

             Laybys workshop – Paul Weir provided an update on the laybys workshop which involved a drive around with Board members and transport and parks and reserves staff from Council and a Department of Conservation staff member.

             Sports Fields Submission – John Moyle acknowledged the assistance provided by Members which he would incorporate in the Board submission on the Sports Field survey. This would be ratified at the next Board meeting.

f)         Scroggs Hill Road Subdivision

 

 

There was a discussion on the quotation received for work to be undertaken at the Kaikorai Estuary Car Park.  The Board were in agreement that they would contribute $5,000 from the discretionary fund to support the project.

 

 

Moved (Scott Weatherall/Cr Jules Radich):

That the Board:

 

a)     Notes the Governance Support Officer’s Report

b)        Ratifies the Board’s submission on the Speed Limit Bylaw.

c)         Ratifies the Board’s submission on the Play Space Strategic Plan Survey.

d)        Approves the payment of $5,000 from the discretionary fund towards the cost of upgrading the Kaikorai Estuary car park.

Motion carried (SHCB/2020/012)

 

10        Board Updates

 

Board members provided updates on any activities undertaken on behalf of the Board or items of interest including:

-           Keep Dunedin Beautiful

-           Coastal Dune Regeneration Programme

-           Waldronville Food Forest

-           Community Response Plan

-           Kaikorai Estuary Car Park

-           Chain Hills Cycle Tunnel

-           Brighton Road Laybys

-           Green Island – Waldronville walkway/cycleway

 

 

Moved (Leanne Stenhouse/Cr Jules Radich):

That the Board:

 

a)         Notes the Board updates.

Motion carried

 

11        Chairperson's Report

 

The Chairperson (Scott Weatherall) provided an update on items of interest to the Board which included the following:

Smooth Hill – Mr Weatherall acknowledged the work from the community in respect to preparation of submissions to the Otago Regional Council (ORC) for the RMA consent and tabled an email from the Otago Regional Council on the consent. 

Canberra Place Reserve – Mr Weatherall provided an update on the feedback received from the Waldronville community on suggestions for the Canberra Place Recreational Reserve and noted that there had been 34 responses received.

Community Meetings – Mr Weatherall provided an overview of the community meetings, advocacy and support provided to local organisations and residents.

 

Moved (Scott Weatherall/Christina McBratney):

That the Board:

 

a)         Notes the Chairperson’s Report.

Motion carried

 

12        Councillor Update

 

Councillor Jules Radich provided an update on items of interest from Council and the wider Dunedin area.

 

 

Moved (Cr Jules Radich/Paul Weir):

That the Board:

 

a)         Notes the Councillor update.

Motion carried

Moved (Scott Weatherall/Leanne Stenhouse):

 

That the Board:

 

             Adjourns the meeting.

 

             Motion carried

 

The meeting adjourned at 1.52 pm and reconvened at 2.20 pm

7          Smooth Hill

 

Chris Henderson, Group Manager Waste And Environmental Solutions provided an update and responded to questions on the Smooth Hill consent process.

Mr Henderson also responded to general questions on waste and environmental solutions.

 

13        Items for Consideration by the Chair

 

The following items were identified:

-          Beachlands Speedway – the Board would like signage to be provided for the newly formed tracks around the speedway as this posed a safety issue for those not familiar with the area.

-          Jeffcoates Road Bridge – the Board would like staff to assess the night lighting of the bridge following complaints from the community on the safety issues with lack of lighting.

-          Friendship Drive/Brighton Road intersection – the Board would like staff to assess the condition of the road turning from Brighton Road into Friendship Drive.  They have been alerted that traffic needs to pull out widely to navigate the turn due to the condition of the seal.  There is concern with safety issues especially with the increase in traffic due to the new speedway season starting.

It was agreed that the November Community Board meeting would be held at Sunnyvale.

             

The meeting concluded at 2.34 pm.

 

 

 

 

..............................................

CHAIRPERSON