Waikouaiti Coast Community Board
MINUTES
Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the East Otago Events Centre, Main Road, Waikouaiti on Wednesday 30 September 2020, commencing at 5.30 pm
PRESENT
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Chairperson |
Alasdair Morrison |
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Deputy Chairperson |
Geraldine Tait |
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Members |
Andy Barratt |
Sonya Billyard |
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Mark Brown |
Mandy Mayhem-Bullock |
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Cr Jim O'Malley |
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IN ATTENDANCE |
Nick Dixon (Group Manager Ara Toi), Tom Dyer (Group Manager 3 Waters) |
Governance Support Officer Rebecca Murray
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1.2 Public Forum - Beach Street
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Hugh (Ding) Bell addressed the meeting regarding Beach Street residents’ concerns with traffic volume and road safety concerns with the poultry farm and responded to members’ questions. |
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Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board: a) Extends public forum. Motion carried (WC/2020/043)
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Mr Bell also raised a safety concern with election signage on the corner, he advised it would be much safer if these were moved to across the road. |
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1.5 Public Forum – Pine trees around the golf course and the beach
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Judy Martin addressed the meeting concerned that she had been advised that the pine trees located around the golf course and the beach were going to be cut down. The Board advised Ms Martin that there were no plans to cut these trees down and she responded to members’ questions. |
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Moved (Alasdair Morrison/Mandy Mayhem-Bullock): That the Board:
Confirms the agenda without addition or alteration.
Motion carried (WC/2020/044) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Andy Barratt added to his interest register that he owns a Market Garden business, 303 Apes Road.
Mandy Mayhem-Bullock added to her interest register that she is the local advisor for FENZ.
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Moved (Alasdair Morrison/Geraldine Tait): That the Board:
a) Amends the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (WC/2020/045) |
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5.1 Waikouaiti Coast Community Board meeting - 12 August 2020 |
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Moved (Cr Jim O'Malley/Sonya Billyard): That the Board:
Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 12 August 2020 as a correct record. Motion carried (WC/2020/046) |
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Garry Maloney, ORC Manager Transport, addressed the meeting to provide an update on bus services. He thanked the Board for their submission and provided an overview of what the ORC were proposing and what the Board had proposed in the submission and responded to members’ questions. |
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Tom Dyer, Group Manager 3 Waters, provided an update on 3 Waters matters of interest to the Board which included: · The 3 Waters Reform and the impacts · Standard of the Waikouaiti and Karitane drinking water · The future of the Warrington wastewater system · Firefighting water tanks Mr Dyer responded to members’ questions. |
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Tom Dyer, Group Manager 3 Waters, addressed the meeting regarding the repairs needed to the Karitane Walkway following a weather event. He advised that this walkway was not on either of the Transport Department or Parks and Recreation Departments asset registers and due to this was not monitored. Mr Dyer responded to members’ questions. |
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Simon Noble, Envisage NZ Ltd, attended the meeting to discuss the cycleways project. He spoke of his experience through his employment of bike track design. Mr Noble spoke of the different types of bike tracks across NZ and responded to members’ questions. |
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The report provided details of activities relevant to the Board’s area, including: · Project Fund · Funding Reports from Waikouaiti District Museum and Waikouaiti Community Garden · Camping Control Bylaw 2015 Submission · DCC Proposed Speed Limit Bylaw – Amendment 11 Submission · Parks and Recreation Department Updates on Play Spaces Review, Tracks and Trails Review, Sports Field Review, Freedom Camping and Beaches and Reserves Bylaw · Roadworks Schedule · Maintenance of the spray area at Waikouaiti Wastewater Treatment Plant · Warrington Playcentre · Mobility Ramp Trial · Dunedin City Council Updates
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Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board:
a) Notes the Governance Support Officer’s Report. b) Notes the funding reports from Waikouaiti District Museum and Waikouaiti Community Garden. c) Ratifies the submission to the Camping Control Bylaw 2015 retrospectively. d) Ratifies the submission to the DCC Proposed Speed Limit Bylaw – Amendment 11 retrospectively. Motion carried (WC/2020/047) |
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The report provided details of two funding applications received for the Board’s consideration. Hawksbury Lagoon Inc requested $1,200.00 for a reprint of their popular brochures. Mullet Collective requested $200.00 towards the Mullet Festival which was a unique outdoor celebration of dance, poetry, theatre, music and visual art held in the Warrington Reserve. |
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Moved (Alasdair Morrison/Geraldine Tait): That the Board:
a) Approves the funding application from Hawksbury Lagoon Inc. of $1,200.00 towards a reprint of their brochures. Motion carried (WC/2020/048)
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Moved (Mandy Mayhem-Bullock/Mark Brown): That the Board:
a) Approves the funding application from the Mullet Collective of $200.00 towards the Mullet Festival. Motion carried (WC/2020/049) |
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The Chairperson provided a verbal report at the meeting, which included: · Police update will be provided at the Warrington meeting · Waikouaiti beachfront damage · Speaking to the Camping Control Bylaw 2015 Amendment Hearing · Emergency response · Community Board 10 Year Plan workshop, Andy Barratt to attend in the Chair’s absence · Freedom Camping meeting, Andy Barratt to attend in the Chair’s absence |
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Moved (Alasdair Morrison/Andy Barratt): That the Board:
a) Notes the Chairperson’s report. Motion carried (WC/2020/050) |
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Board members provided an update on activities, which included:
Keep Dunedin Beautiful (KDB) Mandy Mayhem-Bullock provided an update which included that the NZ awards would now be held online and that the KDB awards would be held mid-October.
Waikouaiti Recycling Centre Project Geraldine Tait provided an update which included that earthworks would be completed end of October and that the advertising for a part-time co-ordinator would be held soon.
Waikouaiti Plantation Replanting Project Mark Brown provided an update which included that planting had finished for this season and were now looking at the plants needed for next season.
Assist Fund Recipients with Reporting Back Alasdair Morrison provided an update which included that a letter of support had been sent to the DCC for the Waiputai (Blueskin Bay) Trust.
Truby King Recreation Reserve Committee Andy Barratt provided an update which included that the Truby King Management Plan would be out for consultation soon.
Local Government New Zealand Zone 6 Community Board Committee Mandy Mayhem-Bullock provided an update which included that the Community Board Conference to be held in Gore next year preparation was underway.
North Coast Promotional Group Mark Brown provided an update which included that there was a lot of work happening around this at the moment and processes to be in place by Christmas.
Recreational Working Group Mandy Mayhem-Bullock provided an update which included that two public meetings had been held and that there would be submissions to the 10 Year Plan and the Regional Transport survey.
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Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board:
a) Notes the updates. b) Endorses the letter of support sent to DCC Property Department for the Waiputai (Blueskin Bay) Trust. Motion carried (WC/2020/051) |
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Board member, Sonya Billyard, addressed the meeting regarding the Waikouaiti Coast Community Board Newsletter and responded to other members’ questions. |
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Moved (Alasdair Morrison/Mark Brown): That the Board: a) Allocates $1,200.00 to print 2,000 copies of the Waikouaiti Coast Community Board newsletter. Motion carried (WC/2020/052) |
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The Board provided updates to the Roading Schedule on page 28 of the Community Plan. |
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Councillor Jim O’Malley provided an update on matters of interest to the Board, which included: · Truby King Reserve Management Plan Public Consultation – the submission period is from Monday 5 October 2020 and will close at 1.00pm on Tuesday 8 December 2020 · Hapori Māori and Pasifika Communities Innovation and Development Funds · CEO Appointment · 10 Year Plan Community Board Community Plan Workshop will occur on 19 October 2020 · The Camping Control Bylaw Amendment hearing is set for 1 October 2020 and the Speed Limits Review Bylaw – Amendment 11 hearing is set for 28 and 29 October 2020 |
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Moved (Cr Jim O'Malley/Alasdair Morrison): That the Board: a) Notes the update from Cr O’Malley. Motion carried (WC/2020/053) |
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The following items were identified: · Beach Street – to be an agenda item for the next meeting · Moana Gow Pool – to be an agenda item for the next meeting
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The meeting concluded at 9.12 pm.
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CHAIRPERSON