West Harbour Community Board



Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 30 September 2020, commencing at 5.30 pm





Francisca Griffin


Deputy Chairperson

Trevor Johnson



Duncan Eddy

Angela McErlane


Jacqueline Ruston

Jan Tucker


Cr Steve Walker





Graham McKerracher (Communications and Marketing Manager), Julian Philips (Otago Regional Council) and Leigh Mckenzie (Waste Minimisation Officer)


Governance Support Officer                  Jennifer Lapham



1          Public Forum

1.1       Public Forum - Sawyers Bay School


Leslee Swete spoke to the funding applications from the Sawyers Bay School.  She advised that they were seeking funding to enable the school to purchase decodable books to assist with the reading programme.  This programme helps children who are struggling to read. 


1.2       Public Forum - Anteroom


Scott Flanagan and Chris Schmelz spoke to the funding  application from the Anteroom for assistance towards maintenance on their building.  Once the maintenance was completed the building would be compliant and would provide an accessible safe community art space for people of all physical ability.   


1.3       Public Forum - Peter Cole


Peter Cole spoke to the Board regarding hulks around the harbour.  He would like to develop a heritage trail between Port Chalmers and Aramoana.  He would like the Board to include the project in the Community Plan.


2          Apologies

There were no apologies.


3          Confirmation of agenda



Moved (Francisca Griffin/Cr Steve Walker):

That the Board:


Confirms the agenda without addition or alteration.


Motion carried



4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.



Moved (Cr Steve Walker/Angela McErlane):

That the Board:


a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

                         Motion carried


5          Confirmation of Minutes

5.1       West Harbour Community Board meeting - 12 August 2020


Moved (Francisca Griffin/Jan Tucker):

That the Board:


Confirms the minutes of the West Harbour Community Board meeting held on 12 August 2020 as a correct record.

             Motion carried


Part A Reports

6          Otago Regional  Council Regarding Public Transport


Julian Philips, Team Leader Public Transport, Otago Regional Council spoke to the Board regarding public transport.  Mr Philips provided an update on public transport issues including the replacement of bus shelters at Borlases Road and Stevenson Ave.  He advised that he was happy to be contacted regarding any issues or questions the Board may have. 



7          Governance Support Officers Report


In a report the Governance Support Officer provided an update on matters of interest including:

·        Project Fund

·        Parks and Recreation Update

·        Junk to Joy Community Event



Leigh McKenzie, Waste Minimisation Officer, spoke to the Board regarding the holding a Junk to Joy event in conjunction with the summer rural skip day, which would be held on 30 January 2021.  It was also suggested that the event be moved from Sawyers Bay to Watson Park.  Ms Mckenzie requested that the Board take the lead in supporting the Junk to Joy event.



Moved (Francisca Griffin/Jan Tucker):

That the Board:

a)         Agrees that a trial  Junk to Joy day be held in conjunction with the Summer Rural Skip day on 30 January 2021.

b)        Approves the shifting to the event from Sawyers Bay to Watson Park.

Motion carried (WHCB/2020/032)



Moved (Francisca Griffin/Duncan Eddy):

That the Board:

Agrees, in principle to take the lead, in conjunction with a local group, to organise the Junk to Joy event.

Motion carried (WHCB/2020/033)



Moved (Francisca Griffin/Trevor Johnson):

That the Board:


Notes the Governance Support Officers Report.

             Motion carried


8          Project Fund Applications


Consideration was given to the application for funding from the Anteroom for $1022.38 towards making the building compliant and provide an accessible safe community art space for people of all physical ability.  


Moved (Duncan Eddy/Francisca Griffin):

That the Board:

Approves a grant of $1022.38 for the Anteroom.

Motion carried (WHCB/2020/034)



Consideration was given to an application from Sawyers Bay School for $3,166.00 towards the purchase of decodable readers.  In discussing the application members noted that the books were for the use of the Sawyers Bay School and did not meet the criteria of providing a benefit to the greater community.  It was also commented that the books should be provided by the Ministry of Education.


Moved (Cr Steve Walker/Duncan Eddy):

That the Board:


Declines the funding application from Sawyers Bay School.

Motion carried (WHCB/2020/035)


9          Report from Jacque Ruston re Fencing parkland




Jacque Ruston spoke to her report regarding the proposal to fence the Port Chalmers Centennial Gardens.  She advised that Mark Cameron had advised that he would fund the fencing of the whole phase 1, which would include the ‘small’ dog park and war memorial. 


In discussing the matter it was noted that the community consultation should be undertaken, as well as the Dunedin City Council, who owns the park to determine if there are any restrictions on fencing and possible ongoing costs for maintaining the area. 



Moved (Angela McErlane/Jan Tucker):

That the Board:

Notes the report.

Motion carried


10        Update on Cigarette Butt Bins


Duncan Eddy provided an update on the installation of Butt Bins.  He advised that 8 new bins will be installed at Boiler Point, Back Beach and along George Street.  The Council also agreed to install ‘smokers shields’ on rubbish bins at Tuckett’s Reserve, Back Beach picnic area and Port Chalmers Place.  The bins are being installed by Mark Cameron (Action Engineering) and Jon Visser (Port Otago) and as a result is a zero cost to the community, therefore, the amount the Board allocated for this project is no longer required.



Moved (Cr Steve Walker/Angela McErlane):

That the Board:

a)         Notes the report

b)        Revokes the resolution passed on 24 June 2020 allocating $770 for the purchase of 6 stainless steel ashtrays.

Motion carried (WHCB/2020/036)


11        Community Plan



There was no update to the Community Plan.



12        Board Representation And areas of responsibility


a)         Port Noise Liaison Committee


             Jacque Ruston advised that there was nothing to report.


b)        Ravensdown Community Liaison Group


Trevor Johnson advised that the meeting had been postponed.


c)         Keep Dunedin Beautiful

Jan Tucker advised that the Annual General Meeting would be held on 5 October and the awards ceremony would now be held in November.


d)        Access Radio


             Francisca Griffin advised that she had presented the programme the previously              morning. 


e)        Social Media and Communication


             Francisca Griffin advised that she had been putting information regarding the 10 year              plan on facebook. 


f)         Albertson Avenue Beautification Project

             Port Otago had agreed to make a sign to advise people about the garden and how it should be used.

g)         Community Awards

             Ange McErlane advised that there had only been one nomination received and she recommended that the awards be postponed until 2021.


Moved (Trevor Johnson/Cr Steve Walker):

That the Board:

a)       Agrees to delay the Community Awards until 2021.

b)      Revokes the resolution passed on 12 August 2020 allocating $600 for the Community awards.  

Motion carried (WHCB/2020/037)



h)        Aramoana Liaison

             Jan Tucker advised that the community would like to know what future plans that the Council has for Aramoana and other low lying areas.  They would also like toilets at Shelly Beach.  She advised that a remembrance service would be held on the 30 year anniversary of the Aramoana massacre and they would like the board to lay a wreath.


Moved (Jan Tucker/Duncan Eddy):

That the Board:

Agrees to provide a wreath for the 30th Anniversary of the Aramoana massacre and allocate appropriate funding.

Motion carried (WHCB/2020/038)



13        Chairperson's Report


The Chairperson provided  an update on matters of interest including:

d)        Replacement of Grey Street trees is progressing

e)         Storage of Ammonia Nitrate at Sawyers Bay – Work Safe had undertaken an inspection of the site. 

f)          Back Beach/Peninsula Road – that the petition for closing the road was not being progressed.

g)         That one of the people identified for the Port Noise Liaison Committee did not wish to accept the position.

h)        Neighbour Document – quotes had been received for $2,000.


Moved (Francisca Griffin/Trevor Johnson):

That the Board:


Notes the Chairperson’s Report.

             Motion carried


14        Council Activities



Cr Walker provided an update on Council activities including the development of 10 year plan, the water reforms, 40 km limit speed limit for George Street had been approved, the representation review was commencing and the Council had appointed Sandy Graham (Acting Chief Executive Officer) as the new Chief Executive Officer.



Moved (Cr Steve Walker/Trevor Johnson):

That the Board:

Notes the Council Activity Report.

             Motion carried



15        Notification of Items for Consideration by the Chairperson



There were no items notified.



The meeting concluded at 7.35 pm .