MINUTES
Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 30 September 2020, commencing at 5.30 pm
PRESENT
Chairperson |
Francisca Griffin |
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Deputy Chairperson |
Trevor Johnson |
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Members |
Duncan Eddy |
Angela McErlane |
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Jacqueline Ruston |
Jan Tucker |
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Cr Steve Walker |
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IN ATTENDANCE |
Graham McKerracher (Communications and Marketing Manager), Julian Philips (Otago Regional Council) and Leigh Mckenzie (Waste Minimisation Officer) |
Governance Support Officer Jennifer Lapham
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Scott Flanagan and Chris Schmelz spoke to the funding application from the Anteroom for assistance towards maintenance on their building. Once the maintenance was completed the building would be compliant and would provide an accessible safe community art space for people of all physical ability. |
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Peter Cole spoke to the Board regarding hulks around the harbour. He would like to develop a heritage trail between Port Chalmers and Aramoana. He would like the Board to include the project in the Community Plan. |
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Moved (Francisca Griffin/Cr Steve Walker): That the Board:
Confirms the agenda without addition or alteration.
Motion carried
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Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Cr Steve Walker/Angela McErlane): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried |
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Moved (Francisca Griffin/Jan Tucker): That the Board:
Confirms the minutes of the West Harbour Community Board meeting held on 12 August 2020 as a correct record. Motion carried |
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Julian Philips, Team Leader Public Transport, Otago Regional Council spoke to the Board regarding public transport. Mr Philips provided an update on public transport issues including the replacement of bus shelters at Borlases Road and Stevenson Ave. He advised that he was happy to be contacted regarding any issues or questions the Board may have.
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In a report the Governance Support Officer provided an update on matters of interest including: · Project Fund · Parks and Recreation Update · Junk to Joy Community Event |
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Leigh McKenzie, Waste Minimisation Officer, spoke to the Board regarding the holding a Junk to Joy event in conjunction with the summer rural skip day, which would be held on 30 January 2021. It was also suggested that the event be moved from Sawyers Bay to Watson Park. Ms Mckenzie requested that the Board take the lead in supporting the Junk to Joy event.
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Moved (Francisca Griffin/Jan Tucker): That the Board: a) Agrees that a trial Junk to Joy day be held in conjunction with the Summer Rural Skip day on 30 January 2021. b) Approves the shifting to the event from Sawyers Bay to Watson Park. Motion carried (WHCB/2020/032)
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Moved (Francisca Griffin/Duncan Eddy): That the Board: Agrees, in principle to take the lead, in conjunction with a local group, to organise the Junk to Joy event. Motion carried (WHCB/2020/033)
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Moved (Francisca Griffin/Trevor Johnson): That the Board:
Notes the Governance Support Officers Report. Motion carried |
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Consideration was given to the application for funding from the Anteroom for $1022.38 towards making the building compliant and provide an accessible safe community art space for people of all physical ability. |
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Moved (Duncan Eddy/Francisca Griffin): That the Board: Approves a grant of $1022.38 for the Anteroom. Motion carried (WHCB/2020/034) |
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Consideration was given to an application from Sawyers Bay School for $3,166.00 towards the purchase of decodable readers. In discussing the application members noted that the books were for the use of the Sawyers Bay School and did not meet the criteria of providing a benefit to the greater community. It was also commented that the books should be provided by the Ministry of Education. |
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Moved (Cr Steve Walker/Duncan Eddy): That the Board:
Declines the funding application from Sawyers Bay School. Motion carried (WHCB/2020/035) |
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Duncan Eddy provided an update on the installation of Butt Bins. He advised that 8 new bins will be installed at Boiler Point, Back Beach and along George Street. The Council also agreed to install ‘smokers shields’ on rubbish bins at Tuckett’s Reserve, Back Beach picnic area and Port Chalmers Place. The bins are being installed by Mark Cameron (Action Engineering) and Jon Visser (Port Otago) and as a result is a zero cost to the community, therefore, the amount the Board allocated for this project is no longer required.
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Moved (Cr Steve Walker/Angela McErlane): That the Board: a) Notes the report b) Revokes the resolution passed on 24 June 2020 allocating $770 for the purchase of 6 stainless steel ashtrays. Motion carried (WHCB/2020/036) |
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There was no update to the Community Plan.
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a) Port Noise Liaison Committee
Jacque Ruston advised that there was nothing to report.
b) Ravensdown Community Liaison Group
Trevor Johnson advised that the meeting had been postponed.
c) Keep Dunedin Beautiful Jan Tucker advised that the Annual General Meeting would be held on 5 October and the awards ceremony would now be held in November.
d) Access Radio
Francisca Griffin advised that she had presented the programme the previously morning.
e) Social Media and Communication
Francisca Griffin advised that she had been putting information regarding the 10 year plan on facebook.
f) Albertson Avenue Beautification Project Port Otago had agreed to make a sign to advise people about the garden and how it should be used. g) Community Awards Ange McErlane advised that there had only been one nomination received and she recommended that the awards be postponed until 2021. |
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Moved (Trevor Johnson/Cr Steve Walker): That the Board: a) Agrees to delay the Community Awards until 2021. b) Revokes the resolution passed on 12 August 2020 allocating $600 for the Community awards. Motion carried (WHCB/2020/037)
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h) Aramoana Liaison Jan Tucker advised that the community would like to know what future plans that the Council has for Aramoana and other low lying areas. They would also like toilets at Shelly Beach. She advised that a remembrance service would be held on the 30 year anniversary of the Aramoana massacre and they would like the board to lay a wreath. |
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Moved (Jan Tucker/Duncan Eddy): That the Board: Agrees to provide a wreath for the 30th Anniversary of the Aramoana massacre and allocate appropriate funding. Motion carried (WHCB/2020/038)
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15 Notification of Items for Consideration by the Chairperson |
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There were no items notified.
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The meeting concluded at 7.35 pm .
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C H A I R P E R S O N