Finance and Council Controlled Organisations Committee
MINUTES
Minutes of an ordinary meeting of the Finance and Council Controlled Organisations Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Monday 19 October 2020, commencing at 1.00 pm
PRESENT
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Chairperson |
Cr Mike Lord |
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Deputy Chairperson |
Cr Doug Hall
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Members |
Cr Sophie Barker |
Cr David Benson-Pope |
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Cr Christine Garey |
Mayor Aaron Hawkins |
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Cr Carmen Houlahan |
Cr Marie Laufiso |
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Cr Jim O'Malley |
Cr Jules Radich |
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Cr Chris Staynes |
Cr Lee Vandervis |
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Cr Steve Walker |
Cr Andrew Whiley |
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IN ATTENDANCE |
Sandy Graham (Chief Executive Officer), Gavin Logie (Acting General Manager, Finance), John Christie (Director, Enterprise Dunedin) and Clare Sullivan (Team Leader, Civic)
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Governance Support Officer Wendy Collard
There was no Public Forum.
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Moved (Cr Mike Lord/Cr Jim O'Malley): That the Committee:
Accepts the apology from Cr Rachel Elder (for absence) and Cr Doug Hall (for lateness)
Motion carried (FCCO/2020/016) |
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Moved (Cr Mike Lord/Mayor Aaron Hawkins): That the Committee:
Confirms the agenda with the following addition or alteration:
that standing order 21.4 Option C be adopted in relation to moving and seconding and speaking to amendments.
Motion carried (FCCO/2020/017) |
Cr Doug Hall entered the meeting at 1.02 pm
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Cr Vandervis provided an update to his register of interests.
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Moved (Cr Mike Lord/Cr Doug Hall): That the Committee:
a) Amends the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (FCCO/2020/018) |
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A report from Finance provided the financial results for the period ended 30 September 2020 and the financial position as at that date. The Acting General Manager Finance (Gavin Logie) spoke to the report and responded to questions.
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Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Committee:
Notes the Financial Performance for the period ended 30 September 2020 and the Financial Position as at that date. Motion carried (FCCO/2020/019) |
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6 Finance and Council Controlled Organisations Committee Forward Work Programme |
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A report from Civic provided the forward work programme for the 2020-2021 year.
The Acting General Manager Finance (Gavin Logie) spoke to the report and responded to questions.
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Moved (Cr Mike Lord/Cr Doug Hall): That the Committee:
Notes the Finance and Council Controlled Organisations Committee forward work. Motion carried (FCCO/2020/020) |
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7 Actions From Resolutions of Finance and Council Controlled Organisations Committee Meetings |
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A report from Civic detailed the open and completed actions from resolutions of Finance and Council Controlled Organisations Committee meetings from the start of the triennium in October 2019. The Chief Executive Officer (Sandy Graham) and the Acting General Manager Finance (Gavin Logie) spoke to the report and responded to questions. |
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Moved (Cr Steve Walker/Cr Jim O'Malley): That the Committee:
Notes the Open and Completed Actions from resolutions of Finance and Council Controlled Organisations Committee meetings. Motion carried (FCCO/2020/021) |
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Cr Vandervis requested a report to Council regarding making Standing Order 21.4 option C the default option for the speaking moving of motions. |
The meeting concluded at 1.12 pm.
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CHAIRPERSON